January 7, 2020 at 7:00 PM - CITY OF SEWARD
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CALL TO ORDER
Agenda Item Type:
Procedural Item
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PLEDGE OF ALLEGIANCE
Agenda Item Type:
Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
Agenda Item Type:
Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
Agenda Item Type:
Procedural Item
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MINUTES
Agenda Item Type:
Procedural Item
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1. Minutes of December 17, 2019 - City Clerk Otte
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the minutes of the December 17, 2019 City Council meeting be approved.
Attachments:
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CONSENT AGENDA
Agenda Item Type:
Consent Agenda
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, approve in one single motion the following consent items:.
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1. Claims & Payables Reports
Agenda Item Type:
Consent Item
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2. Refuse Hauler's Annual License Renewal
Agenda Item Type:
Consent Item
Attachments:
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3. Infrastructure Cost Items Reimbursable Back to the City
Agenda Item Type:
Consent Item
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CONFIRMATION OF MAYOR APPOINTMENTS
Agenda Item Type:
Procedural Item
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1. Appoint Jeremy Tonniges to CDBG Application Review Board for Economic Development (Program Loan Reuse) for a 3 Yr Term
Agenda Item Type:
Action Item
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PUBLIC HEARINGS
Agenda Item Type:
Group
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1. Public Hearing - 7:00 p.m. - Ordinance for a Text Amendment to the Municipal Code, Chapter 410, Unified Land Development Ordinance (ULDO); Article 31 Supplemental Use Regulations to Adjust Requirements for First Floor Residential in Central Business District - City Administrator Butcher
Agenda Item Type:
Consent Item
Attachments:
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ADMINISTRATIVE ITEMS
Agenda Item Type:
Information Item
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1. Resolution Amending Cemetery Fees - Public Properties Director Core
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Resolution No. 2020- be adopted.
Discussion:
The Cemetery Board met on December 9, 2019 and proposed the following cemetery fee changes. The changes are in line with surrounding cemeteries.
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2. Review Street Parking in the Area of 300 S 14th Street and Potential for Limited Parking to One Side - Doug Brand
Agenda Item Type:
Action Item
Discussion:
Larry would also like to see a solution since we have a storage facility and substation there as well.
Attachments:
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3. Lease Agreement with Bitti and Sons Ventors, LLC to Operate a Holiday Light Display in Centennial Park, City of Seward - City Administrator Butcher
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the Lease Agreement with Bitti and Sons Ventors, LLC to set up and operate a holiday light display in Centennial Park be approved.
Discussion:
Vinny Bittinger, presented a concept plan for a holiday lights display in Centennial Park, beginning with the 2020 season at the September 3, 2019 City Council meeting. Based on the Council's interest at the time, Mr. Bittinger is now presenting a lease agreement for use of City property and arrangements for the display.
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4. Plans and Specifications and for the 6th Street Water Main Improvements Project and Authorize the City to Advertise for Bids - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the plans and specifications for the 6th Street Water Main Improvements are approved and the City is authorized to advertise for bids.
Discussion:
This project is in the CIP budget and will include a new water main from Lincoln Street to North Avenue, and from 7th to 5th on Hillcrest Drive. The project budget and estimate align at $500,000. The project is expected to be completed before September 2020. Plans and specificatiosn still require review and approval by DHHS and the NDOT for permits.
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5. Plans and Specifications for the 2020 Asphalt Overlay Improvements Project and Authorize the City to Advertise for Bids - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the plans and specifications for the 2020 Asphalt Overlay Improvement project be approved and the City be authorized to advertise for bids.
Discussion:
This project is in the CIP budget and will be an overlay of Columbia Avenue from Lincoln Street to Hillcrest Dr. The Project budget and estimate align at $150,000 for the Street Dept and $22,000 for Cemetery Depart. The project is expected to be completed in the summer of 2020.
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6. Change Order #1 for the Waverly Road Improvement Project - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Charge Order #1 for the Waverly Road Improvements Project be approved.
Discussion:
The lighting layout has been modified for this project. It is preferable to the City for future machinery use of Waverly Rd. that the lighting will be all on the south side of Waverly Rd, between the future trail and the back of curb.
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7. Change Order #1 for the Highway 15 Turn Lane Improvements Project - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Change Order #1 for the Highway Turn Lane Improvements Project be approved.
Discussion:
NDOT requested changes to the design in order to obtain the relevant NDOT permit. The change order results in a reduction of total cost by making cost-saving changes to the plans.
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8. Change Order #1 for the Seward Community Golf Course Middle Pond Improvements Project - City Engineer Vasa
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that Change Order #1 for the Seward Community Golf Course Middle Pond Improvements Project be approved.
Discussion:
The City awarded the Pond Improvements project at the Golf Course with the understanding that a Change Order would be likely for removing a few work items from the contract. These items would be completed with City forces to keep the project within the original budget of $90,000. The project start date would be January 2020, to be completed by May 1, 2020.
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9. Resolution Declaring City Items as Surplus - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
The listed items were determined to be of no value to the Street Department or other City departments and staff is requesting the items be declared surplus for appropriate disposal.
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REPORTS
Agenda Item Type:
Information Item
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1. City Administrator's Report - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
Following review and discussion, a motion to accept the City Administrator's report would be in order.
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
Agenda Item Type:
Information Item
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ANNOUNCEMENT OF UPCOMING EVENTS
Agenda Item Type:
Information Item
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MOTION TO ADJOURN
Agenda Item Type:
Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ____________ City Council Meeting be adjourned.
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