December 13, 2021 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition: Retirements
Be it resolved that the Douglas School Board hereby recognizes and commends the following staff members on the occasion of their retirement. Their many years of dedication and service to the Douglas School District have benefited countless staff and students. The Board wishes them success and happiness in the future. Karen Faas 21 years Ronald Mincks 7.5 years |
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4. Public Forum:
Attachments:
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Links:
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5. Approval of Agenda:
Recommended Motion(s):
to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6. Consent Agenda Items:
Recommended Motion(s):
approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6.A. Approve Regular Meeting Minutes of November 22, 2021
Attachments:
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6.B. Approve Personnel Action.
Attachments:
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6.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
Attachments:
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6.D. Approve Declaring Library Books as Surplus (surplus for sale or discard)
Recommended Motion(s):
Approve library books as surplus (for sale or discard). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Regular surplus items that are damaged, outdated, contain misinformation, or are obsolete in the library collections.
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6.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7. Items Removed From Consent Agenda
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8. Hear Report and Acknowledge Receipt of FY 2021 Audit Report conducted by Ketel Thorstenson, LLP
Recommended Motion(s):
Motion to acknowledge receipt of the FY 2021 Audit Report as presented by Ketel Thorstenson LLP. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. Academic Calendar Review for School Years 2022-23 and 2023-24
Attachments:
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10. Superintendent Items:
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10.A. Approve Makeup Day for Snow Day on December 10, 2021
Recommended Motion(s):
Motion to approve the Superintendent's recommendation to make up the snow day. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2021-22 school year.
Recommended Motion(s):
Approve Student Assignment Requests as recommended to attend Douglas School District for the 2021-22 school year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11. Fiscal Resources Items:
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12. Operational Support Services Items:
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12.A. Approve Bid Item #372
Recommended Motion(s):
Approve Bus Bid #372 as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Foreman's Bus Bid was $105,050 per bus for a total bid of $210,000.
North Central's Bus Bid was $102,935 per bus for a total bid of $205,870. Trade-In amount for (2) buses is not being considered at this time in light of application to the Clean Diesel Program. Grants for this program will be awarded in January. The recommendation is to accept North Central's low bid for two buses.
Attachments:
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12.B. Hear First Reading of New School Board Policies:
DIBGA - Custodial Funds JHCDE - Administration of Medical Cannabis to Qualifying Students JHCDE-E - Medical Cannabis Administration Plan
Recommended Motion(s):
Motion to approve first reading of new board policy DIBGA - Custodial Funds. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Recommended Motion(s) #2:
Motion to approve first reading of new board policy JHCDE - Administration of Medical Cannabis to Qualifying Students. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Recommended Motion(s) #3:
Motion to approve new policy exhibit - Medical Cannabis Administration Plan. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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12.C. Hear Second Reading and Approve New Board Policies:
JECG - Education of Children in Foster Care JFGA - Law Enforcement and Department of Social Services Student Interview Policy
Recommended Motion(s):
Motion to approve new board policy JECG - Education of Children in Foster Care as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Recommended Motion(s) #2:
Motion to approve new board policy JFGA--Law Enforcement and Department of Social Services Student Interview Policy. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
JECG - Education of Children in Foster Care
-No changes have been added or proposed since First Reading 11/22/2021 JFGA - Law Enforcement and Department of Social Services Student Interview Policy (with additional input from SRO Supervisor, SRO's, BEPD) - Brought policy into alignment with policies JFG and KNAJ, to include general compliance with law enforcement and "reasonable attempt" to contact parents. - Clarified expectation that interviews for non-school issues should not ordinarily be necessary. - Clarified "emergency situations" - Created clarity between law enforcement and SRO. - Added section on SRO specific interviews. |
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13. Reports:
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13.A. Superintendent:
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13.A.1. The New DHS Funding Source Updates
Rationale:
We continue to explore possible funding sources for the new Douglas High School project. I plan to have a brief update for the board on progress since our November meeting.
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13.A.2. Elementary Building #1 Next Steps
Rationale:
On Thursday, December 9, 2021, COOP Architects and The DLR Group facilitated our initial visioning meeting for our First Elementary School Design. A group of approximately 40 stakeholders spent 3 1/2 hours discussing our vision for our new elementary school. Additional comments were also solicited through ThoughtExchange. A summary of that information will be brought back to the group to review in January.
ThoughtExchange numbers: 155 participants shared 351 thoughts; 231 participants rated thoughts; 197 explored thoughts; 8,775 thoughts were rated; |
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
December 23 - January 5 Winter Break January 6-7 Staff PD January 10 Students Return to School BOE Meeting |
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15. Adjournment
Recommended Motion(s):
adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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