July 11, 2022 ANNUAL MEETING After the Regular Meeting - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Business Manager Calls Meeting To Order.
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2. Business Manager Administers the Oath of Office to New and Incumbent Board Members.
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3. Approve Agenda.
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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4. Election of Officers.
Recommended Motion(s):
Motion to approve the nomination of xx for President. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Recommended Motion(s) #2:
Motion to approve the nomination of xx for First Vice-President. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Recommended Motion(s) #3:
Motion to approve the nomination of xx for Second Vice-President. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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5. Set Date, Time, and Place for Regular Board of Education Meetings.
Recommended Motion(s):
Motion to approve BOE Regular Meeting Schedule for 2022-23. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6. Approve the Appointment of BOE Representation on District Committees.
Recommended Motion(s):
Motion to approve the appointment of board member representation on district committees. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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7. Designate the Use of Parliamentary Procedure Guidelines as provided by the Associated School Boards of South Dakota for Board Meetings.
Recommended Motion(s):
Motion to approve using Parliamentary procedure guidelines for board meetings. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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8. Set Compensation for Board Members. (Maximum set by law is $75.00)
Recommended Motion(s):
Motion to approve setting compensation for board members at $75.00 per each allowable meeting. (Maximum set by law is $75.00). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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9. Approve the following Resolution:
BE IT RESOLVED that in order to comply with SDCL 1-25-1, as amended by HB 1172 (2018 Legislative Session), which states "The chair of the public body shall reserve at every official meeting by the public body a period for public comment, limited at the chair's discretion, but not so limited as to provide for no public comment," and also provide for a known procedure by which there may be public participation at school board meetings, the President of the Douglas School District Board of Education shall apply and follow School Board Policy BDDH with respect to public participation at all school board meetings.
Recommended Motion(s):
Motion to approve resolution. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10. Approve the Adoption of All Previous Board Policies in Effect as of June 30, 2022.
Recommended Motion(s):
Motion to approve adoption of all previous board policies in effect as of June 30, 2022. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11. Follow up on June Board Work Session - Working Agreements
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12. Review the Code of Conduct for School Board Members.
Recommended Motion(s):
Motion to adopt the Code of Conduct for School Board Members per Board Policy BBF - Board Member Code of Ethics. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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13. District Goals Process Update.
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14. Consent Agenda Items:
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15. Financial Authorizations:
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15.A. Approve the Following Depositories for Funds and Investments of the Douglas School District 51-1 for the 2022-23 School Year.
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15.B. Authorize an Imprest Cash Revolving Fund in the Amount of $2,000 for the 2022-23 School Year and Authorize the Business Manager to Make Advance Payments for Meals and Miscellaneous Expenditures as Deemed Necessary.
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15.C. Authorize the Business Manager to Establish a Petty Cash Fund in the Amount of $75.00 for Various Functions of the School District as Deemed Necessary, and Further Authorize the Business Manager to Establish an Imprest Fund in the Amount of $420 for the School Food Services Program.
Recommended Motion(s):
Motion to approve the Purchases and issuing of Accounts Payable for Fiscal Year xx. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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15.D. Authorize the Superintendent or Business Manager to Sign All State Vouchers Entering Claims on Behalf of the School District for the 2022-23 School Year.
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15.E. Approve the Submission of the 2022 Annual Report and Authorize the Superintendent and Business Manager to Sign on Behalf of the District.
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15.F. Authorize the Business Manager and/or her Representative as the School District Purchasing Agent for the 2022-23 School Year.
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15.G. Authorize the Business Manager to Advertise for Bids on Necessary Items during the 2022-23 School Year.
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15.H. Douglas School District has determined that Black Hills Special Services Cooperative (BHSSC) is the only vendor (single source) within the region that can provide all the necessary services needed by the District. The Board approves to use BHSSC for such services under a Noncompetitive Proposal.
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16. Annual Appointments:
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16.A. Name the Rapid City Journal as the Official Newspaper for the 2022-23 School Year; and, the District Newsletter and District Webpage will also be Used for Providing District Information to the Public.
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16.B. Approve Contracting with the Firm of Ketel Thorstenson, LLP to Conduct the Annual Audit for the Period Ending June 30, 2022.
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16.C. Approve Retaining the Law Firm of Lynn, Jackson, Shultz & LeBrun to represent the District for Legal Matters During the 2022-23 School Term.
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16.D. Appoint Business Manager, Trista Olney, as Administrator of Fiduciary Funds.
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16.E. Authorize the Superintendent of Schools to Close Schools because of Weather or Emergency and, in the event of the Superintendent's Absence, follow the set Chain of Command.
Rationale:
Authorize the Superintendent or designee and the Network Coordinator to Maintain Access to the District's Electronic Network.
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16.F. Authorize the Appointment of the Superintendent as the Age Discrimination Act Compliance Officer.
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16.G. Authorize the Appointment of the Superintendent as the Asbestos Compliance Officer.
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16.H. Authorize the Superintendent or designee and the Network Coordinator to Maintain Access to the District's Electronic Network.
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16.I. Authorize the Appointment of All Building Principals as Truancy Officer.
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16.J. Authorize the Appointment of the Executive Director of Operational Support Services as the Title IX Compliance Officer.
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16.K. Authorize the Appointment of the Special Services Director as the Rehabilitation Action Section 504 Compliance Officer.
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16.L. Authorize the Appointment of the Special Services Director as the Americans with Disabilities Act Compliance Officer.
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16.M. Approve the following Resolutions for the 2022-23 School Term:
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16.N. Authorize Participation in the following Associations:
Associated School Boards of South Dakota (ASBSD) Impacted Schools of South Dakota (ISSD) Military Impacted Schools Association (MISA) Military Interstate Children's Compact Commission (MIC3) National Association of Federally Impacted Schools (NAFIS) Large School Group of South Dakota |
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16.O. Approve the Use of Electronic Signatures for all Accounts Payable and Payroll Checks for the 2022-23 School Year.
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17. Elementary and Secondary Curriculum and Instruction Items:
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17.A. Approve Certified Stipend Rate for 2022-23: $50.00 for Half Day; $100 for Full Day.
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17.B. Approve High School Department Head Stipend Rate of $1,500 for the 2022-23 School Year.
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17.C. Approve the 2022-23 Douglas School District Special Education Comprehensive Plan.
Recommended Motion(s):
Motion to approve Special Education Comprehensive Plan for the 2022-23 School Year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Each local education agency must have a current comprehensive plan approved by the school board on file with the district superintendent or designee. Documentation supporting the implementation of the local school district's comprehensive plan shall be maintained by the district for review by Special Education Programs staff during onsite monitoring visits. Districts shall update comprehensive plans consistent with 24:05:21:01.02 and rectify their content annually. The uploaded document is the Douglas School District's comprehensive plan for the 2022-23 school year.
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18. Superintendent Items:
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18.A. Authorize the Superintendent of Schools and/or his designee to Travel to Locations that are Necessary for the Operation of the School District.
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18.B. Approve the following Resolution for the 2022-23 School Year:
WHEREAS, the Superintendent of Schools is required to attend meetings and events necessary for the operations of the school district, both in-district and in the local area; THEREFORE BE IT RESOLVED that the Douglas Board of Education will provide the Superintendent with a $100 per month allowance for in-district and local travel, paid quarterly; in addition, travel outside of Rapid City will be reimbursed at the GSA POV mileage rate and processed quarterly. |
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19. Operational Support Services Items:
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19.A. Authorize the Superintendent of Schools or his designee to hire contractual and non-contractual personnel for the school district during the 2022-23 school year subject to the concurrence of the Board of Education at its next regular meeting after the date of hiring; all contracts shall not be effective or binding until approved by the Board of Education; and approve the use of the automatic signature for all professional contracts to be issued during the 2022-23 school year.
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19.B. Approve the Publication of Employee Salary Amounts for the 2022-23 School Term. (Attachment)
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19.C. Approve the following Rates for Substitute Teachers in the Douglas School District for the 2022-23 School Term: Non-Certified - $120/day; Certified - $150/day.
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19.D. Authorize the Executive Direction of Operational Support Services to submit an Intent to Renew Agreement and the 2022-23 Policy for Hot Lunch Program and further to provide a hot lunch program at all levels and a milk program for kindergarten with a schedule of charges as follows:
Lunch Breakfast Elementary K-5 $2.50 Students $2.00 Secondary 6-12 $2.75 Adults $2.60 Adults $4.10 Milk $0.35 |
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19.E. Approve Participation in Delta Dental for Student Dental Accident Insurance Program and the South Dakota High School Activities Association (SDHSAA) Student Accident Insurance Program for the 2022-23 School Term.
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19.F. Approve the following High School Co-Curricular Admission Rates for the 2022-23 School Year for Out-of-District Attendees:
Adults $5.00 Students (Grades 1-12 with ID) $3.00 |
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19.G. Authorize the Issuance of Complimentary Activity Passes to all Employees and to all Residents/Students of the District for the 2022-23 School Term and Lifetime Complimentary Activity Passes for all Retired Employees and Senior Citizens (age 55 and over).
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19.H. Approve the District Participation in the Emergency School Bus Mutual Assistance Pact for the 2022-23 School Term.
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20. Items Removed From Consent Agenda
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21. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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