August 10, 2026 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes and Annual Meeting Minutes for July 13, 2026.
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7.B. Approve Personnel Action
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7.C. Approve Financial Reports
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7.D. Approve the Purchases and Issuing of Accounts Payable and Payroll.
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7.E. Approve Conflict Disclosures and Waiver Authorizations as being Fair and Reasonable and Not Contrary to the Public Interest Pursuant to SDCL 3-23-3.
Attachments:
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7.F. Approve Second Reading of the following new or revised Board Policies:
New Board Policy HJ(N) - Housing of Negotiable Items
Revised Board Policy Regulation GBM-R(N) - Staff Grievances Procedures
Revised Board Policy Regulation KL-R(N) - Complaint Procedure
Revised Board Policy Exhibit KL-E(1) (N) - Complaint Report Form
Revised Board Policy GCI(N) - Professional Staff Assignments and Transfers
Recommended Motion(s):
Motion to approve the policies HJ(N), GBM-R(N), KL-R(N), KL-E(1) (N), and GCI(N). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended for the 2026-27 school year.
Recommended Motion(s):
Motion to approve Student Assignment Requests as recommended for the 2027-27 SY. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approve Open Enrollment Applications as recommended for the 2026-27school year.
Recommended Motion(s):
Motion to approve open enrollment applications as recommended for the 2026-27 SY. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.C. Approve enrollment benefit for non-resident children of district employees as recommended and subject to the provision of Section E of Policy JECB as presented.
Recommended Motion(s):
Motion to approve non-resident student enrollments for staff members as recommended and subject to the provisions of Section E of Policy JECB as presented on August 10, 2026. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.D. Approve the following Staff Handbooks for the 2026-27 school year:
Negotiated Agreement Speech-Language Pathologist Handbook Classified Handbook Coordinator Handbook Administrator Handbook
Recommended Motion(s):
Motion to approve staff handbooks. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.E. Douglas Middle School Update
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11. Fiscal Resources Items:
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11.A. Approve Supplemental Budget as presented.
Recommended Motion(s):
Approve Supplemental Budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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11.B. Approve Contingency Transfer as presented.
Recommended Motion(s):
Approve Contingency Transfer as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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11.C. Approve Revised Grant Budgets as presented:
Consolidated Application
McKinney Vento
Recommended Motion(s):
Approve Revised Grant Budgets as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11.D. Approve the following resolution: LET IT BE RESOLVED that the Douglas School District #51-1 Board of Education hereby approves and authorizes the transfer of Impact Aid Funds as presented.
Recommended Motion(s):
Approve the resolution as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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12. Operational Support Services Items:
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12.A. Hear Informational Reading of the following revised Board Policies:
GDN- Evaluation of Support Staff
GDN-R- Implementation Procedures for Support Staff Evaluations
GDI- Support Staff Assignments & Transfers
JECB - Admission of Non-Resident Students (Open Enrollment)
Rationale:
The proposed revisions to Policies GDI, GDN and GDN-R are changes intended to align the policy language with the current Classified Employee Handbooks and improve consistency across district documents. The revisions to Policy JECB clarify that children of district employees may attend school in the district as an employee benefit.
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12.B. Approve New FINANCIAL OPERATIONS AND COMPLIANCE COORDINATOR Job Description
Recommended Motion(s):
Motion to Approve the New FINANCIAL OPERATIONS AND COMPLIANCE COORDINATOR Job Description. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The addition of the Financial Operations and Compliance Coordinator role will strengthen the district’s fiscal oversight by ensuring strict adherence to federal and state grant regulations and implementing internal controls to mitigate financial risk. This position serves as a strategic partner to the Business Manager, focusing on comprehensive budget management and the development of automated reporting tools to enhance operational efficiency.
Attachments:
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12.C. Approve New STUDENT SUPPORT SERVICES Job Description
Recommended Motion(s):
Motion to Approve the New STUDENT SUPPORT SERVICES Job Description. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The Student Support Services position is proposed to provide essential academic intervention and support while bridging the gap for degreed professionals actively pursuing full South Dakota teacher certification. This temporary, one-year classified role allows the district to meet immediate student needs through targeted support strategies without the employee serving as a teacher of record at any time. Establishing this position creates a formal pathway for qualified candidates to transition into future certified teaching contracts while ensuring consistent student achievement and professional growth.
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13. Reports:
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13.A. Superintendent:
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13.A.1. Back To School Update
Rationale:
Back to School is upon us. A great team effort has taken place over the summer to ensure that we are ready to return ready to go for the 2026-27 school year.
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13.A.2. $20 Million DCIP Update
Rationale:
We are still waiting to find out the status of the $20 Million DCIP Grant.
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
August 11 - Staff Options Based PD, 7:30 - 3:00 August 11 - Staff Welcome Back Lunch, 12:00 am August 17 - Family Walk-Through, 3:30 - 7:00 pm August 19 - First Day of School for Students August 24 - BOE Meeting / District Tour, 5:00 pm |
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15. Executive Session
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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