July 11, 2016 at 6:30 PM - Board of Education Regular Meeting
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I. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
President Brabec called the meeting to order at 6:30 PM. In addition to all school board members, Superintendent Hoesing was also present. Advance notice of this meeting was given to the public and all school board members.
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I.A. Pledge of Allegiance
Discussion:
All those present participated in the Pledge of Allegiance.
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:
President Brabec declared that this meeting was in open session.
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II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Agenda
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II.B. Minutes
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II.C. Acceptance of Claims
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II.C.1. Bills of $5,000 or more
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II.D. Financial
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II.E. Other Listed Reports
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III. Public Forum - We ask that all presentation be limited in their length.
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III.A. Recognition of visitors and guests
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III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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IV. Action Items
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IV.A. Board Policy, Handbooks, and Support Programs
Rationale:
This committee is responsible for annual review of board policies, handbooks, and crisis/safety plans. This committee is also responsible for the support and development of support programs(nursing, food service) in the district.
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IV.A.1. Consider, discuss, and take action to approve 1st reading of the 2016-2017 board policy additions and revisions.
Rationale:
Listed below are the board policy additions and revisions recommended by the NASB Legal Council. The redline documents highlight changes or additions to the policy. We generally have 2 readings on board policies, so we will finalize this process in August prior to the start of the 2016-17 school year. See the outline listed below and the attached policies for greater detail.
Recommended Motion(s):
Motion to approve first reading of 2016-17 board policy additions and revisions as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Changes and revisions will be reviewed by the school board before the second reading and adoption at the August meeting.
Attachments:
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IV.A.2. Consider, discuss, and take action to approve first reading of Workman's Comp Policy Statement and Return to Work Protocol Program.
Rationale:
Attached are documents from EMC Insurance in respect to our Workman's Comp. Insurance and related return to work protocol. We reviewed and personalized the documents with the EMC Representative and Holly Hild. If adopted, staff at NASB will codify this policy and include it in our board policy manual online for final approval in August. See attached documents.
Recommended Motion(s):
Motion to approve first reading of Workman's Comp. Policy Statement and Return to Work Protocol Program. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Our overall MOD rate will be affected by having the injured employee return to work as soon as possible serving in a transitional work capacity until able to return to his/her job.
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IV.B. Governance: Public Relations, Technology, and Planning
Rationale:
This committee is responsible for recommending the annual district calendar, strategic planning process, technology, and promoting positive public relations and communications program.
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IV.B.1. Consider, discuss, and take action to approve 2016-17 membership with the Nebraska Rural Community Schools Association (NRCSA)
Rationale:
Attached is the annual membership renewal with the Nebraska Rural Community Schools Association (NRCSA). See attached information for details on services provided by the Association for the 2016-17 school year. Dues for the 2016-17 school year remain the same as 2015-16 at $700. See attached information.
Recommended Motion(s):
Motion to approve 2016-17 membership with the Nebraska Rural Community Schools Association (NRCSA) Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.C. Budget, finance, negotiations, and personnel
Rationale:
This committee is responsible for budget, finance, and contract negotiations with administration, certificated staff, and support staff.
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IV.C.1. Consider, discuss, and take action to approve the contract with Pekny and Associates, CPA's, PC for the 2015-16 District Audit
Rationale:
Pekny and Associates have been doing Schuyler Community Schools' annual audit of financial statements, reviewing your schedule of assets, receipts, expenditures, and fund balances. See attached contract for for details included in the annual audit.
Recommended Motion(s):
Motion to approve the contract with Pekny and Associates, CPA's, PC for the 2015-16 District Audit Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
SCS has been pleased with the past working relationship with Pekny and Associates serving to do our annual audit as well as their availability throughout the year.
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V. Discussion Items and Reports
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V.A. Superintendent's Report
Rationale:
1. Building Update: Below are the minutes from the meeting on 7/05/2016 2. Change of August Regular School Board Meeting and Special Meeting Dates. We would like to change the board meeting in August from the 8th to the 15th. Shelley will be gone the week before the board meeting which is the time she generally processes board bills for payment. We would also like to schedule a second work session for Monday, August 29th to prepay any other bills, make year-end transfers and host the 2016-17 budget workshop. The county assessors are required to release the new valuations by August 20th, so we will have our final budget recommendations for your review prior to adoption on September 14th. 3. All-Staff Back to school Workshop and Meeting: Wednesday, August 10th. Coffee and Rolls in the morning and lunch. In the past, board members grilled hamburgers for lunch. Do you want to do the same thing this year? 4. Sixpence Continuation Grant for 2016-17 school year: On behalf of the Sixpence Board of Trustees, congratulations on receiving approval for your continuation grant of $305,000. Your Superintendent’s office will be receiving a packet of grant documents, including the Grant Award Letter outlining the expectations of the grant. Please review these documents, sign and return the letter, and share copies with those responsible for administering the grant activities. Stephanni Renn and I look forward to supporting you and your community partners in your 2016-17 grant activities. Please let us know how we can be of assistance. 5. SCHS School Improvement Grant: See information below and attached information. Superintendent Hoesing,
Discussion:
With the school board's approval the regular August meeting will be moved to August 15th. In addition, a work session will be scheduled for August 29 to work on the budget for 16-17. An update on the progress at the Recreation Center/Field House was given; plans for an Open House and ribbon cutting on Labor Day are being discussed. All SCS staff will return for an August 10th workshop; school board members are invited to take part in all or any part of it. Notice was received that SCS will receive a new Sixpence Grant and a School Improvement Grant for the 16-17 school year. The majority of the exterior landscaping and fencing at SCS Preschool will be completed by the beginning of the year at the preschool.
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V.B. Board Member/Committee Reports
Rationale:
SCHUYLER COMMUNITY SCHOOLS FOUNDATION MEETING 07/13/2016 @ 12:00- 1:00 pm @ SCHUYLER HIGH SCHOOL COMMONS AREA *NOTE LOCATION CHANGE* Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad- Secretary, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing Guests -Tiffany Cone – Chamber Executive Director -Kem Cavanah – Economic Development Coordinator -Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216 Foundation Assistant -Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant Vision: To support the enrichment of educational programs and student life experiences Goals: -To promote education in Schuyler Community Schools -Conduct feasibility study on possible new construction at high school building Secretary Report/Minutes – Review and Approve (refer minutes emailed by Shelley Friesz – May 2, 2016) Treasurer’s Report – · Check for $17.67 sent to UPS store for DA banner · Check for $516.20 to Kelly’s Katering for DA meal · Check for $214 to Schuyler Golf Club for club rental for DA meal · Check for $423.60 to Awards Unlimited for DA plaques · Checks written for Scholarship recipients totaling $6,000 so far Committee Reports: · Labor Day: Brian, Victor, Virginia & Sandy · Scholarship: Sandy, Lumir
· PR/ Communications: Dan, Sandy, Sheri & Virginia · Alumni Honors Committee- Joyce & Sheri · Mission Statement & Goals updated- Joyce, Sheri & Brian · Fundraising- Sandy & Holly · School Facilities- Dan, Joyce & Holly Next Meeting –August 1, 2016 @ 12:00 Noon @ Schuyler Middle School Conference Room
Discussion:
The SCS Foundation met on July 11th. Plans are being made for an August 6th Golf Tournament and a September 4th Labor Day Dance.
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VI. Correspondence Items
Discussion:
Correspondence was received from Karen Marymee.
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VII. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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