October 7, 2013 at 12:00 PM - Schuyler Foundation Meeting

Agenda

Agenda

I. October Meeting

Rationale:

SCHUYLER COMMUNITY SCHOOLS FOUNDATION

MEETING 10/07/13 @ 12 NOON – 1:00 P.M.

@ SCHUYLER CHAMBER OFFICE

Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad, Clinton Parr- Secretary, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing

Guests – Lora Johnson – Chamber Executive Director

-Joyce Baumert – Performing Arts consultant – 402-352-5324

–mandjbaumert@gmail.com – possible member

-Kem Cavanah – Economic Development Coordinator

-Shelley Friesz – sfriesz@esu7.org – 402-352-3527 Ext 216 – Foundation Assistant

-Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant

Absent:

Vision: To support the enrichment of educational programs and student life experiences

Goals: -To promote education in Schuyler Community Schools

-Additional giving of $100,000 by August 31^st, 2013

Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – September 9, 2013)

Treasurer’s Report – unofficial total balance $115,037

· Donation received from Robin Stevens for $500.

New Business

· Presentation by Scott Larson & Paul J Strawhecker on fundraising

· Presentation by Kem Cavanah regarding the Alumni Website

Committee Reports:

Labor Day:Brian*, Clinton, Victor
Scholarship:Sandy*, Lumir
Education:Lumir*, Lora, Brian
· Fine Arts Center- Sandy, Joyce and Virginia

Need to set:
- - Method of Funding
  - Timeline
  - Completed Visual Rendering
  - Contact Conference Schools to find out about fund raising, Started by large donor and or by special building fund levy
- Need to create partnerships – Need for meeting w/ Representatives from:
  - SCS Foundation
  - Colfax Foundation
  - Schuyler Community Schools
  - City of Schuyler
  - Economic Development
  - Latino Community
  - Cargill
- Other areas of funding:
  - Individuals/Groups that have an interest/need for such a facility
  - SCS General Fund
  - SCS Special Building Fund
  - Union Pacific Grant
  - Bricks for Bucks
  - Projected cost Refer to e-mail from Hewgley & Associates

Auditorium: 14,058 sf x $195.00 = $2,741,310 plus 10% contingency & fees $274,131.00
Music Hall: 8,866 sf x $165.00 = $1,462,890 plus 10% contingency & fees $146,289.00
Cost of project $4,204,200.00
Cost of project including contingency & fees $4,624,620.00
- Working w/ the Library Foundation?
  · Promotion: All members – Honors Convocations, Graduation, Labor Day, Dance Recital

Donor recognition board
Giving Challenges
- Classes
Marketing Plan
- TV in West and East Gym
  - Names of givers
  - Historical perspective of what the foundation has done
    1. SMS Foundation included
  - Use of Brochure
  - Visual projection of the area – sent to Kem for website
  - Solicit donations:
    -Sporting events
    
    -Foundation Fund Raising and Awareness Annual Banquet
    
    -$75/plate
    
    -Silent Auction
    
    -Melodrama
    
    -Other Ideas
  - Channel 99 (11)

Alumni Honors Committee: Sheri & Joyce

Next Meeting – November 11, 2013 – Monday – 12:00 Noon @ the Schuyler Chamber Office

Discussion: Minutes from October Schuyler Community Schools Foundation meeting Members present: Brian Vavricek, Sandy Seckman, Dan Hoesing Absent members: Lumir Jedlicka, Virginia Semerad, Clinton Parr and Victor Lopez Others present: Lora Johnson, Kem Cavanah, Joyce Baumert, Sheri Balak and Shelley Friesz Brian called meeting to order Goals- Brian suggested refining the second goal Secretary Report/Minutes discussed: not approved due to not enough members - will put on next meeting agenda to approve Treasurer’s report- Brian gave a bill from the Oak Ballroom for charges from the Labor Day Dance • Kem suggested getting a hold of Mary Peschel at the city office to see if we pay sales tax since we are a 501 (C) (3) nonprofit organization New Business: Paul Strawhecker and Scott Larsen gave a Campaign Services Presentation Kem Cavanah had discussion about the Alumni Website • The foundation to control ownership of the Alumni Website • Wants an answer yes or no at the next meeting so will put on November agenda • Talked about the finances& membership numbers Committee Reports Fundraising : • Need to look at foundation finances; find out if foundation would be able to pay the cost of their initial services and the monthly expenses • Talk with the school board to see if possibly pay some of the cost • Check with Pinnacle bank to see if the money is earmarked for scholarships or what? Distinguished Alumni Award: Sheri & Joyce presented more information Brian adjourned the meeting Next meeting will be November 4th at noon at the Schuyler Chamber office 12:00-1:00 pm

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