July 14, 2014 at 6:30 PM - Board of Education Regular Meeting
| Agenda | |
|---|---|
|
I. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
Meeting called to order by Vice President Brabec. Members present were Brabec, Cerny, Vavricek, and Misek. Semerad and Jedlicka were absent. Also present was Superintendent Hoesing.
|
|
|
I.A. Pledge of Allegiance
Discussion:
Those present participated in the Pledge of Allegiance.
|
|
|
I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:
Vice President Brabec stated that the meeting had been posted in public in advance according to the State Open Meeting Laws and also notification was given to board members in advance.
|
|
|
II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
II.A. Agenda
Attachments:
()
|
|
|
II.B. Minutes
Attachments:
()
|
|
|
II.C. Acceptance of Claims
Attachments:
()
|
|
|
II.C.1. Bills of $5,000 or more
Attachments:
()
|
|
|
II.D. Financial
Attachments:
()
|
|
|
II.E. Other Listed Reports
|
|
|
III. Public Forum - We ask that all presentation be limited in their length.
|
|
|
III.A. Recognition of visitors and guests
|
|
|
III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
|
|
|
III.C. Student Representative's Report
|
|
|
IV. Action Items
|
|
|
IV.A. Budget
|
|
|
IV.A.1. Discuss, consider and take action to approve the contract with Pekny and Associates, CPA's, PC for the 2013-14 District Audit.
Rationale:
Pekny and Associates have been doing Schuyler Community Schools' annual audit of financial statements, reviewing your schedule of assets, receipts, expenditures, and fund balances. See attached contract for for details included in the annual audit. (They will send the contract on Monday)
Recommended Motion(s):
Motion to approve the contract with Pekny and Associates to conduct the 2013-14 Audit Report Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
There will be a slight increase in the contract signed with Pekny & Associates due to the necessity of a single audit for all federal funds.
Attachments:
()
|
|
|
IV.B. Building and Grounds
|
|
|
IV.B.1. Discuss, consider, and take action to approve the sale of portable classroom buildings at the preschool site.
Rationale:
We are accepting bids on the portable classrooms at the preschool site as discussed at the special board meeting last month. We will present the bids at the meeting on Monday evening. Attached is the information we used for advertising the buildings.
Recommended Motion(s):
I will attach the bids as they are received. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
One proposal was received for the purchase of a modular classroom for the price of $30,000. There are three available at that price. The buyer is responsible for transportation fees. The remaining classrooms will be advertised again midway through the 14-15 school year.
Attachments:
()
|
|
|
IV.C. Policy
|
|
|
IV.C.1. Discuss, consider and take action to approve 2nd reading of new and updated policies for the 2014-15 school year.
Rationale:
At your regular July Board meeting, the board approved the first reading of the proposed and updated policies for 2014-15 school year. Attached are the proposed policies for 2014-15 presented for final reading. See list presented below: 1. 302.02 Notices - Superintendent Pay Transparency
Recommended Motion(s):
Motion to approve 2nd Reading of the proposed 2014-15 Board Policies as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Two minor modifications were made at this reading: 1. In order to comply with federal food regulations and 2. To update policy on electronic devices.
Attachments:
()
|
|
|
IV.D. Public Relations
|
|
|
IV.D.1. Discuss, consider and take action to approve 2014-15 membership with the Nebraska Rural Community Schools Association (NRCSA)
Rationale:
Attached is the annual membership renewal with the Nebraska Rural Community Schools Association (NRCSA). See attached information for details on services provided by the Association for the 2014-15 school year.
Recommended Motion(s):
Motion to renew the annual board membership with the Nebraska Rural Schools Association for the 2014-15 school year. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dues for the 14-15 school year will be $700.
Attachments:
()
|
|
|
V. Discussion Items and Reports
|
|
|
V.A. Curriculum/Instruction/Assessment
|
|
|
V.A.1. Curriculum Director Report
Rationale:
Summer School Report – We have been running various summer school opportunities all summer. I haven’t received all my reports yet, so this is what I’m aware of regarding the number of students we’ve had. These numbers do not include special education students who receive extended year services on an Individualized Education Plan.
|
|
|
V.B. Superintendent's Report
Rationale:
1. Preschool Project Update: The windows and doors have been installed, classroom and restroom sheetrock is complete. They will begin painting the classrooms and tiling the bathroom walls this week. HVAC, electrical, fire, and security systems are scheduled for installation/completion within the next few weeks.
2. Elementary Transportation Project Update: The road has been completed to the east and north of the elementary building. They are working on the concrete access on the east and west side of the west parking lot. 3. Board Committee Meetings: a. Buildings and Grounds: Rich, Chuck, and Eric b. Transportation: Chuck, Rich, Lumir c. Budget and Finance: Lumir, Rich, and Chuck 4. 2014 School District Census Report: Sally completed the 2014 District Census Report. See attached report. 5. Budget Exclusions: As part of the budget process, 2014-15 lid exclusions must be approved by the State Board of Education. There are two exclusions for school districts for the 2014-15 budget. They include an exclusion for voluntary early retirement contracts and costs associated with the rate increase to the public school's retirement system. See attached requests.
Discussion:
Computer servers have been moved to SMS to facilitate a back-up in two locations adding to the security of data. Board committee meetings are scheduled for July 22 to discuss in-town bus transportation and the replacement of three vehicles. An Open House for SCS will be held on August 12.
Attachments:
()
|
|
|
VI. Correspondence Items
|
|
|
VII. Executive Session
|
|
|
VIII. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
|
