October 20, 2014 at 6:30 PM - Board of Education Regular Meeting
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I. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
President Jedlicka called the meeting to order at 6:30 PM. All board members were present: Misek, Jedlicka, Vavricek, Cerny, Semerad, Brabec. In addition, those present included Dr. Hoesing, Principals Reinsch, Comley, and Burton; Curriculum Director Gibbons, and Director of Grant Programs Grammer.
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I.A. Pledge of Allegiance
Discussion:
All present participated in the Pledge of Allegiance. The District Mission Statement was read.
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:
The meeting was advertised to the public by advance notice according to State Law 84-1411. A copy of the Open Meetings Law is posted outside the meeting room.
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II. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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II.A. Agenda
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II.B. Minutes
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II.C. Acceptance of Claims
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II.C.1. Bills of $5,000 or more
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II.D. Financial
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II.E. Other Listed Reports
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III. Public Forum - We ask that all presentation be limited in their length.
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III.A. Recognition of visitors and guests
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III.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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III.C. Student Representative's Report - See attached report
Rationale:
Student Council attended State Student Council on Friday which was held at Elkhorn South High School. We had 29 members attend. Our district has representatives that were elected at state. Our co-presidents are from David City, vice president - Jesica Hernandez, Schuyler and secretary - Maddy Wolfe - Schuyler.
These individuals plan to attend Leadership workshop in Wayne this summer along with a few others. The cost will come from them when they fund raise, out of pocket and a portion from Student Council willing to help out. Student Council will also host a Halloween Dance at SMS for students in grades 6-8 from 2 p.m. - 3:30 p.m. on Friday, Oct. 31. Student Council members will be the chaperones and conduct activities such as: shadow dancing, musical chairs, karaoke, and dance contests. Prizes will be awarded. Students cannot wear their costumes to school but can bring them and change into them before the dance begins. Student Council is in the process of filling the position of Board Rep. and will have an individual in place soon. The individual that we are considering is checking with their work schedule to make sure they have Monday's off to attend the meetings. Thank you for your understanding. Our council would like our Board Rep. to share with you all the news that is happening in our school. Mrs. Beebe Student Council Sponsor
Discussion:
Student Council is in the process of filling the position of School Board Representative and will have an individual in place soon.
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IV. Action Items
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IV.A. Negotiations
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IV.A.1. Discuss, consider, and take action to approve the date for the first negotiations meetings with SEA.
Rationale:
The SEA has asked the board to consider the evening of Monday, October 27th.
Recommended Motion(s):
Motion to set the first negotiations meeting with SEA for Monday, October 27th. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.B. Planning
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IV.B.1. Discuss, consider, and take action to approve amending the 2nd semester calender to accommodate two professional development opportunities.
Rationale:
1. January 12: Cancel school for PK-12 students to allow staff to participate in a professional development activities. The presenter is Dave Weber. See attached information.
2. February 3: Cancel school for high school students only to allow 9-12 staff training. We are contracting with APL Associates to work with our staff on effective instructional practices and behavior management. See Attached Information.
Recommended Motion(s):
Motion to approve administrative recommendation to amend the school calendar for staff inservice programs. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.C. Personnel
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IV.C.1. Consider, discuss, and take action to approve staff resignation.
Rationale:
We have two support staff resignations:
1. Ana Mendoza was a special education Para-Educator 2. Audrie Gomez was a special education Para-Educator
Recommended Motion(s):
motion to accept Audrie Gomez and Ana Mendoza's resignation and thank them for their service to the district. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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IV.C.2. Consider, discuss, and take action to approve administrative recommendation on new hires
Rationale:
We have two new hires to recommend:
1. Maria Marino: Replaces Ana Mendoza as SPED Para-Educator 2. Kimberly Vicente: Replaces Audrie Gomez as SPED Para-Educator
Recommended Motion(s):
Motion to approve Maria Marino and Kimberly Vicente for the replacement SPED Para-Educator positions Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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V. Discussion Items and Reports
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V.A. Discuss NASB State Conference Registration
Rationale:
Registering for the ConferenceREGISTRATION FOR THE 2014 STATE EDUCATION CONFERENCE WILL OPEN TUESDAY,
Discussion:
President Jedlicka encouraged all school board members to attend the NASB Conference to be held in November. Schuyler has been asked to discuss and present a topic of interest. It was decided to present information on the Strategic Planning Process that was put in place in 13-14. A meeting to revisit the Strategic Planning Process will be held on November 26. The purpose is to examine strengths, weaknesses, what has been accomplished, improve clarity and ascertain the plan is meeting the needs of the district. The suggestion was made to have meetings available at every school in the district.
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V.B. Discuss 2015 Strategic Planning Process
Rationale:
We are scheduled to conduct the staff input portion of the strategic planning process on the morning of Wednesday, November 26th. Not sure how we want to schedule and work with parents and community members, but would like to have this completed before Christmas break.
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V.C. Review 2014 Safety Report
Rationale:
Paul Toms was here two weeks ago and conducted our required safety audit for the 2014-15 school year. See attached report.
Recommended Motion(s):
None Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Paul Toms, Ed.D. has reviewed the district's safety and security plan for the last eight years to determine if the district is in compliance with NDE Rule 10, Sections 011.01A-011.01E.
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V.D. Principals' Reports
Rationale:
S.E.S.'s October Board of Education Report:
S.E.S. is getting ready for a huge celebration with numerous agencies and NET TV on Thursday, October 16th!! Our teachers are preparing numerous activities for our students at each grade-level! It’s going to be a blast!
 SES: 3-5 Grade Report and Early Childhood Report Student Enrollment Numbers as of September 30th
Emergency Drills Scheduled
Schuyler Central High School Report
In late September we started MAP testing with our grades 9-11 students. Since this was the first time with this assessment we learned a lot with regard to scheduling and technology troubleshooting. One major benefit of MAP testing is that all staff, not just a few, are involved in the process. Mr. Jim Erwin, representing Monsanto, was in attendance at the October 10th football game vs. Blair to present the “Big” check of $25,000 to representatives of the SCHS Ag. Science and Science departments for the America’s Farmers Grow Rural Education Grant award. Tom Wheeldon, Nick Wilcox, and Elizabeth Hellbusch were on hand to accept the check on behalf of SCHS. September and October has been a busy month for staff professional development. Mr. Gibbons may speak to this more, but I have been impressed with the desire of our staff to improve professionally. We will continue with school improvement training and training on Differentiated Instruction later this month. Young Adults for Christ will be in attendance at the November board meeting to request overnight rental of the school facilities. The scheduled dates are set for March 13, 14, & 15, 2015. This is over our Spring break so there is no school on March 12th and 13th.
Discussion:
SES held a NET Kids Bi-lingual event on October 16 where over 1400 attendees were served pancakes.
Rural attendance centers are planning safety drill schedules.
SMS will host a proactive Parent-Teacher Conference on October 23 where teachers of core curriculum will offer twenty-minute informational sessions. In addition, the After-School Program and Discovery Education will be promoted. The library has received a grant for furniture replacement.
SCHS is near completion of administering the MAPS testing to 9th, 10th, and 11th graders.
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V.E. Directors' Reports
Rationale:
SCHS Activities Director Report: Michelle Egr
Coaches meet on the first Tuesday of the month at 7 am for breakfast and then break down into smaller groups. We planned out this years meetings. Topics to be discussed: How do we bridge the gap between eighth grade and freshman activities? We will set the summer gym floor refinishing by December so we can plan out summer activities. In January, we will begin to revisit policies. February we will have summer camps set and plan to advertise early. March we will have worked with CHI to set our physical dates. Evaluations of Fall coaches begins next week along with finishing up schedules for the Fall of 2015. Schuyler Community Schools is in compliance with the new Legislative Bill Return To Learn. Mary Didier is working closely with students that have received concussions. She then reports the scale score to Mike Sloup and decisions are then shared with the school counselors, student teachers, parents, students coaches and myself. I have attached the Return To Learn protocol along with the Return To Play protocol. Director of Grant Program Report: Stephen Grammer 21st Century Grant—After School Program • The After School program began on Monday, October 6th at SES & SMS. The Project Coordinator for the program is Guadalupe Marino, the Elementary School Coordinator is Lydia Marino-Ramirez, and the Middle School Coordinator is Guadalupe Encarnacion.• It was a great start to the program. We had a full schedule of clubs sponsors at the middle school and a full schedule at the elementary school by the end of the first week. The program has been running for two full weeks. • Students have done well and we have had no issues to deal with at the program in the first two weeks. The Elementary School is averaging about 80 students an afternoon and the Middle School around 25 students.School Improvement Grant (SIG) Discovery Education• October 1st through the 6th, trainers from DiscoveryEd came and observed classes at the middle school. There were three trainers off and on for the five days. • Also, during these six days the trainers provided a “Push-In” presentations. Push ins are when the trainer goes into the class and teaches the lesson for that class that day and the teacher can observe the lesson. DE taught the class using resources from their Streaming Plus area or from the subject specific techbook. • On, Tuesday, October 14th, a DE Rep. met with the administration of the middle school discussing what they had observed the previous week.Community Training and Assistance Center (CTAC) • Two representatives from CTAC came on October 7th through the 9th. Both of the reps. took time to go to and observe classrooms that were in session.• On Wednesday, October 8th from 12:30 until 3:30 p.m., the CTAC reps. met with the middle school leadership team and administration. The major part of that meeting was to review with the leadership team what the two reps. observed the previous two days. Good conversation and discussion. Nebraska Department of Education • There was a NDE visit on site at the middle school on Thursday, October 16th from 1:00 until 3:30 p.m. Mr. Randy McIntyre is the NDE Rep. who is responsible for monitoring our SIG grant. • As the IPM for the grant, I met with Randy before the visitation and at the end of the visitation. During the time I visited with Randy we discussed how the visit went and the forms and documents that needed to file with the state. Conference Attendance Dr. Hoesing and I also had the opportunity to attend a Discovery Education Leadership Symposium in St. Paul, Minnesota. For two days we sat in on presentations by Discovery Education and also 3M Innovation labs. A brief synopsis of our visit is that we felt confident that we are going in the right direction in relation to our technology development through our district and our techbook curriculum through Discovery Education.
Special Services Director: Dave Gibbons Assessment/Accountability – The state school board did adopt new English Language Arts Standards. The NeSA Statewide Assessments will not change this year or next year. A new reading assessment will be rolled out in 2017. The NeSA testing windows this year will be: Writing – January 19 – February 6, 2015 ELDA (for ELL Students) February 9 – March 20, 2015 Reading, Math and Science March 23 – May 1, 2015 The new State of the Schools Report is scheduled to go live on October 24. We will place a link on our district website as soon as we can, but anyone who wants to see it will also be able to go to: http://www.education.ne.gov/documents/SOSR.html We have also been working on our new standardized assessment called the MAP Assessment. As students finish up the testing, teachers are beginning to see the value of the data and how this assessment will better help us understand our students' needs. A group of teachers and administrators went to an Analyzing and Using MAP Data workshop on October 14. School Improvement – A group of 10 teachers and administrators will be attending a School Improvement workshop October 27 and 28. We will be able to continue to work on our process and we will attend a session on student learning objectives. Curriculum Cycle – The curriculum cycle is being worked on. It has gone out to teachers for their input. We should be ready to bring that to the board for approval next month.
Discussion:
Coaches' meetings are held on the first Tuesday of the month at 7:00 AM. Discussion was held on bridging the gap between junior high and 9th grade activities. Schuyler Community Schools is in compliance with the new Legislative Bill Return To Learn. Nurse Mary Didier is working closely with students that have received concussions and reports the scale score to the school athletic trainer, school counselors, teachers, parents,and coaches.
21st Century Grant—After School Program began on Monday, October 6th at SES & SMS. The Project Coordinator for the program is Guadalupe Marino, the Elementary School Coordinator is Lydia Marino-Ramirez, and the Middle School Coordinator is Guadalupe Encarnacion. Questions proposed by School Board Members included: How can participation be increased? What are the financial ramifications if projected participation is not reached? and Is the SCS busing a plus or minus to the program?
In connection with our School Improvement Grant, Discovery Education visited from October 1st through the 6th and two representatives from the Community Training and Assistance Center (CTAC)
were at SMS October 7th through the 9th. Nebraska Department of Education representative, Randy McIntyre, who is monitoring the SIG grant, visited on October 16th.
The State School Board did adopt new English Language Arts Standards. The new State of the Schools Report is scheduled to go live on October 24. We will place a link on our district website but anyone may view it at http://www.education.ne.gov/documents/SOSR.html.
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V.F. Superintendent's Report
Rationale:
1. Insurance Claim: You may have noticed the number of bills associated with electronics this month. We had an insurance claim on our electronic sytems including SMS and SCHS message boards, scoreboards, speakers, security cameras, etc.. totaling 19,781.80 with our deductible, insurance covered everything but our $1,000 deductible. Big thank you to Ronnie Mundil for working with our insurance company to cover these costly repairs.
2. Preschool Costs: I received the final costs on the first floor remodel project. We projected a total cost of $177,385 and the total actual costs were $174,837. We still have two outstanding bills for the NCS lift and blinds. We had $350 in the original estimate, but don't have actual bill yet. See attachment. 3. Prepared Response: Thank you to the first responders (fire and rescue, city police, county sheriff, county attorney, hospital, and ministerial association for meeting with school personnel and a representative from Prepared Response to begin developing our crisis response program. 4. iPads for Board Members: Mr. Droge and his staff have setup iPads for board members. These iPads will allow you to access the education systems database, district level meetings, and websites. We will distribute these at the meeting.
Discussion:
Insurance claims were submitted for several lightning strikes from the past summer. Improvements at the SCS Preschool came in under budget due to much work done by the SCS maintenance department.
A Prepared Response meeting was held to begin developing our crisis response program. This meeting included representatives from fire/rescue, police, sheriff, hospital, County Attorney, Ministerial Association and school personnel.
iPads were distributed to School Board members to enable access to education systems databases and district level meetings and websites.
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V.G. Board Member Reports
Rationale:
Board Member Questions MEETING 09/08/2014 @ 12 NOON – 1:00 P.M. @ SCHUYLER CENTRAL HIGH SCHOOL MEDIA CENTER Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing Guests - Valerie Olsen – Chamber Executive Director -Kem Cavanah – Economic Development Coordinator -Shelley Friesz – sfriesz@esu7.org – 402-352-3527 Ext 216 – Foundation Assistant -Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant Vision: To support the enrichment of educational programs and student life experiences Goals: -To promote education in Schuyler Community Schools -Additional giving of $100,000 by August 31st, 2014 -Conduct feasibility study on possible new construction at high school building Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – August 11, 2014) Treasurer’s Report – unofficial total balance $115,037 · $1,000 checks sent to - Anabel Lira, Kellan Heavican, Megan Jedlicka and Kalen Kasik for DA 2014 Scholarships& Kalen Kasik for George McNally Scholarship New Business- Sandy · Golf tournament Committee Reports:
· Performing Arts Center: Sandy, Joyce &Virginia Next Meeting –October 6, 2014 @ 12:00 Noon @ the Schuyler Chamber Office Minutes from the September 2014 foundation meeting Members Present: Brian, Lumir, Sandy, Joyce, Virginia, Victor & Dan Others Present: Kem & Shelley Brian called the meeting to order at 12:15 pm Brian read the vision and goals of the foundation Secretary Report/Minutes were approved from the August 11th meeting Treasurer’s report was approved New Business Sandy presented the idea of setting up a golf tournament next summer to raise money for the foundation and agreed to be the chairperson · Virginia 2nd the motion and it passed. · Will present more ideas and more discussion at future meetings Andy Cada presented $345 cash from the Labor Day basketball tournament. He plans to have the tournament again next year. Committee Reports- Labor Day- Brian & Victor · Approx. 180 people attended the dance & brought in $1795 at the door · Total expenses were more than the profit. · Ideas were given to improve the dance for next year ° Pre-sell tickets ° Go back to one band, may look for a more established band · Virginia would like to purchase more banners from Quentin Nelson regarding the Outstanding educator and para educator for the parade Scholarships- nothing new to report Education- Lumir · Lumir to talk with Schuyler Chamber regarding nominations for the outstanding educator and para educator Alumni Website- Dan · Will set up a web page for the foundation · Meet Kady Arps who is the new webmaster for the school ° Gave her ideas for the web page and she will present a mock page for next meeting Performing Arts Center nothing new to report Brian adjourned the meeting Next meeting – October 6, 2014 at noon at Schuyler Central High School (Postponed) |
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VI. Correspondence Items
Discussion:
Fas-Break Auto Glass supplied principals of SES, SMS, and the rural attendance centers with Medals of Achievement. These medals will be awarded to students based on the discretion of the principals.
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VII. Executive Session
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VIII. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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