January 12, 2015 at 6:30 PM - Board of Education Regular Meeting
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I. Call Meeting to Order
Rationale:
STRIVE • COMMIT • SUCCEED - District Mission Statement Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public. Notice of this meeting was also given in advance to all members of the Board of Education
Discussion:
All board members were present. In addition the following were in attendance: Principals Burton, Reinsch, and Vrba; Activity Administrator Egr; and Program Director Grammer.
President Jedlicka read the District Mission Statement.
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I.A. Pledge of Allegiance
Discussion:
All present participated in the Pledge of Allegiance.
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I.B. Declaration of Open Meeting
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the hallway outside the Media Center.
Discussion:
President Jedlicka stated the meeting had been preceded by advance notice and declared to be in open session.
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II. Recognition of Board of Education Appreciation
Rationale:
1. Congratulations for Rich Brabec and Brian Vavricek on their re-election to the board of education.
2. Congratulations to Holly Hild on her election to the board of education. 3. Thank you to Lumir Jedlicka for his service and commitment to Schuyler Community Schools. |
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III. Recognition of New Member - Oath of Office
Discussion:
Richard Brabec and Brian Vavricek took the Oath of Office after being re-elected and Holly Hild took the Oath of Office as a new school board member.
Attachments:
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IV. Election of 2015 Officers
Rationale:
Board Policy 203.01 The president shall preside, when present, at all meetings of the Board and shall exercise such powers and perform such duties as usually devolve upon the presiding officer of a deliberative body. The president shall perform all duties imposed by statute. The president shall appoint any special committees that may be necessary or that may be requested by the Board to appoint. The vice president shall preside at any meeting of the Board when the president is absent. The secretary shall be responsible for the recording of all official proceedings of the Board, and for the safeguarding of such minutes. The secretary shall be responsible for the publication of such minutes in the local newspaper as directed by statutes. The treasurer of the school district shall prepare and submit in writing a monthly financial report to the Board of Education. The treasurer shall be a member of the Board as specified by the statutes. An assistant to the treasurer may be appointed from outside the membership of the Board of Education. The superintendent of the school district shall be considered an ex-officio Board member and shall attend all meetings except when the superintendent's contract and salary are discussed. The superintendent shall carry out those functions as required by statue, and as designated by the Board of Education within the framework of these policies.
Discussion:
President elect Brabec voiced his appreciation, along with the other board members, to Lumir Jedlicka for the time and commitment he has donated to Schuyler Community Schools as the School Board President.
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IV.A. Board President
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
President Jedlicka asked for nominations for School Board President. Brian Vavricek nominated Richard Brabec and also made the motion to close nominations. Eric Cerny seconded the nomination of Richard Brabec.
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IV.B. Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
President Brabec opened the nominations for Vice President. Brabec nominated Brian Vavricek, Hild made the motion to cease nominations; Cerny seconded the nomination for Vavricek.
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IV.C. Secretary
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
President Brabec opened the nominations for Secretary. Misek nominated Semerad, Brabec seconded, and Misek moved the nominations close.
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IV.D. Treasurer
Discussion:
Cerny nominated Chuck Misek for the office of School Board Treasurer for 2015. Vavricek made the motion to close nominations. Semerad seconded the motion to elect Misek.
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IV.E. NASB Delegate
Rationale:
This appointment is for a delegate to vote at the representative assembly at the NASB State Convention.
Discussion:
President Brabec nominated himself to fill this position.
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IV.F. Recording Secretary
Rationale:
In the past the board of education appointed Kathy Marking as recording secretary to record meeting minutes.
Recommended Motion(s):
Motion to appoint Kathy Marking as recording secretary. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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V. Board of Education Committee Assignments
Rationale:
Board Policy 203.06
Committees will be appointed by the president of the board. These committees are created for specific tasks of seeking information or investigation and will report back to the board for its consideration and action. Committee action is considered to be advisory only. The following committees are appointed at the annual board organizational meeting for one year: Americanism, Curriculum, Budget, Negotiations, Planning, Building and Grounds, Policy, Public Relations, Schuyler Community Schools Foundation Special temporary committees of the Board, except as specified by statute, may be appointed by the president or chosen by a vote of the Board as needed. The function of all such committees shall be fact-finding, deliberative and advisory, but never legislative or administrative. When the specified purpose of all sub-committees appointed to conform to statute. The superintendent shall be an ex-officio member of all such committees.For the purpose of organizing the connected work of each committee, the following committee structure is recommended. Americanism, Curriculum, and Assessment: Responsible for reviewing curriculum recommendations, textbook selection, staff requisitions and inventory. This is the only committee required by law (79-724) 3 members required. See attached information. Budget/Finance/Negotiations: Responsible for budget, finance, contract negotiations with administration, certificated staff negotiations and support staff contracts. 3 members recommended ?Building/Grounds/Transportation: Responsible for recommending approval of the building and grounds and transportation programs, vehicle replacement schedule, building maintenance and upgrade schedule) 3 members recommended Board Policy: Responsible for annual review of board policies, handbooks, and safety/crisis plan. 2-3 members recommended Public Relations/Planning/Calendar: Responsible for recommending the annual district calendar, strategic planning process, and promoting positive public relations and communication. 2-3 members recommended
Discussion:
The following Committee Assignments were made for the 2015 school year: Americanism, Curriculum, Assessments - Semerad, Hild, Brabec
Budget, Finance, Negotiations - Misek, Brabec, Vavricek
Building/Grounds, Transportation - Misek, Semerad, Cerny
Board Policy - Hild, Vavricek, Brabec
Public Relations, Planning, Calendar - Vavricek, Hild, Semerad
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VI. Approval of Consent Agenda
Rationale:
Discuss, Consider and Take Action on the consent agenda
Recommended Motion(s):
Motion to approve the consent agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. Agenda
Attachments:
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VI.B. Minutes
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VI.C. Acceptance of Claims
Attachments:
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VI.C.1. Bills of $5,000 or more
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VI.D. Financial
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VI.E. Other Listed Reports
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VII. Public Forum - We ask that all presentation be limited in their length.
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VII.A. Recognition of visitors and guests
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VII.B. Other topics (limited to 5 minutes - subject to guidelines of the Board Participation Policy)
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VII.C. Student Representative's Report
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VIII. Action Items
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VIII.A. Building, Grounds, and Transportation
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VIII.A.1. Consider, discuss, and take action to approve advertising bids for the second floor fire exit at the preschool building.
Rationale:
The preliminary plans for the 2nd floor fire exit for the preschool building were attached to the December school board meeting. The building committee met with Hewgley and Associates to review the plans and discussed the process for advertising the project and accepting bids. If approved, the advertisement will run for 3 weeks in the Schuyler Sun and Columbus Telegraph the weeks of January 15, 22, and 29. Bids would be due and reviewed on Thursday, February 5, 2015 at 1:00 PM.
See attached information.
Recommended Motion(s):
Motion to approve the recommendation advertise for bids on the preschool fire escape project as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The plan for the fire escape at the SCS Preschool has been approved by the NE Fire Marshall. The plan will be put out for bids on January 13, 2015 and will remain open for three weeks. Bids will close on February 5, 2015.
Attachments:
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VIII.A.2. Consider, discuss, and take action to approve listing the portable classrooms at the preschool site
Rationale:
We have four portable classrooms at the preschool site that we listed for sale last summer. We sold one of the original five buildings, but did not get competitive bids on the other four.
Last summer we set the minimum sale price at $30,000 for the modular classrooms with restrooms and $20,000 for the small modular without restroom facilities. If you agree to have us advertise these buildings, do you want to set a minimum bid price this year?
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
There are four portable classrooms for sale. Those with restrooms will be available for a minimum bid of $30,000 and those without restrooms will be available for a minimum bid of $20,000.
Attachments:
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VIII.B. Budget, Finance, Personnel Contracts
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VIII.B.1. Consider, discuss, and take action to approve the 2015-16 Certificated Staff Master Agreement as presented.
Rationale:
The board negotiation's team and SEA have reached a tentative agreement on the 2015-16 Certificated Staff Master Agreement. Total Package Increase: $389,111.61 3.78%
2014-15 2015-16 % increase Base Salary $32,500 $33,400 3.7% Health Insurance $750 Deduct $750 Deduct 1.9% Extra Duty Changes
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This agreement will go into effect pending approval of Incentive Pay clarification by the NDE. There were changes made in the SMS coaching salaries to incorporate a more defined program to a lower grade level.
The Negotiations Committee thought negotiations went smoothly, that the members of the staff who served on the bargaining team were fair and willing to listen. Those staff members were Becky Black, Shanda Hall, Mandy Yosten, Mark Wemhoff, and Missy Glodowski.
Attachments:
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VIII.B.2. Consider, discuss, and take action to extend the superintendent's contract as presented.
Rationale:
The negotiations committee is recommending extending the superintendent's contract as presented below:
In compliance with the superintendent Pay Transparency Act, the board of education will consider a two-year contract extension for Dr. Daniel J. Hoesing at their regular January board meeting. The contract extends the current one-year (2014-15) contract for two additional years (2015-16, 2016-17). The proposed contract includes a salary increase from $148,000 to $152,000 (2.65%). All other contract provisions remain unchanged. The current and proposed superintendent contracts are posted on the lower right hand corner of the main district website at: www.schuylercommunityschools.org
Recommended Motion(s):
Motion to approve the 2015-16 superintendent's contract as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board Members reviewed Dr. Hoesing's performance in December and gave him high marks. His contract was renewed for two years.
Attachments:
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IX. Discussion Items and Reports
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IX.A. Discuss the Strategic Planning Process
Rationale:
1. Senior Center Presentation: Monday, January 26th at 5:30 PM.
2. Cargill Employees Workshop: Tuesday, January 27th from 7:30 AM to 8:00 PM. 3. Community Leaders Retreat: Monday, February 2nd at Cobblestone Hotel @ 5:30 PM. 4. Information gathered to date: Staff/Community priorities
Discussion:
A list with priorities the staff would like to see implemented was handed out the the school board members along with a list of programs that already have been put into place and will continue. There are three more meetings scheduled with the public: January 26 at the Senior Center, January 27 at Cargill; and February 2 at the Cobblestone Inn.
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IX.B. Principals' Reports
Rationale:
S.E.S.'s January Board of Education Report: K-2
We are just getting back into the swing of being on schedules, learning core curriculum, and homework. (And trying to stay warm!) Second quarter report cards will be sent home with students on Wednesday, January 7th! All of the K-2 students have been scheduled to take the MAPS test within the next 2 to 3 weeks! Submitted by: Darli Jo Vrba Preschool and Grades 3-5 Report: Bill Comley Enrollment Preschool 91 Kindergarten 169 1st Grade 143 2nd Grade 123
3rd Grade 134 4th Grade 148
5th Grade 128 Total Enrollment 936
NeSA Writing test will happen January 28-29 for 4th graders Rural Schools Report: Gerry Reinsch and Richland Staff We extend our deepest sympathy to the family of Armando Venzor. Armando was a part time custodian at the Richland School for the past five years. He was a friendly and dedicated employee who took great pride in his work. |
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IX.C. Directors' Reports
Rationale:
SCHS Activities Reports: Michelle Egr Welcome to the New Year! See Attachements.
On January 7th, I attended the NSAA District II meeting. Attached is the information of the meeting. I will be a delegate for NSAA District II Representative Assembly.
School Improvement – We have submitted our Accreditation Progress Report from our External Visit two years ago. I have shared a preliminary copy with you previously but let me know if you’d like a final copy. We will have our next visit in three years, but School Improvement teams have already been working on data and plans to prepare for our next visit.
Student Services – I have been working with district staff to build our Section 504 policy. We have some questions for outside experts and we are just waiting to hear back from them to finalize it.
Assessment and Accountability
– As required, we offered school choice for students who attend Schuyler Elementary, but we did not have any students take the choice. The next requirement is to have an Accountability Compact Team for the elementary. It will consist of our school improvement team, administrators and parents. I would like to have someone from the curriculum committee to sit on this team.
21st Century Grant—After School Program
School Improvement Grant (SIG) Discovery Education
CTAC
Middle School Athletics
Discussion:
A.D. Egr met with the Activity sponsors to discuss how to get more students involved and to work on the summer calendar.
Curriculum Director Gibbons reported that SCS submitted our Accreditation Progress Report. He also asked one board member to volunteer to be on the Accountability Compact Team.
Director Grammer attended two conferences, one in Maryland and one in Los Angeles. An evening meal will be offered at the after-school program beginning January 12th. These meals will be 85% federally reimbursable.
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IX.D. Superintendent's Report
Rationale:
1. Highway 15 Crossing at Middle School: The City of Schuyler and Nebraska Department of Roads met with me to discuss possible changes to improve safety for students/parents crossing highway 15 at the middle school.
2. Legislative Issues Conference in Lincoln: The NASB Legislative Issues Conference in scheduled for January 25-26 in Lincoln at the Cornhusker Marriott Hotel. Please let Sally know if you want to attend or need a room. 3. Two inservice speakers: David Weber will be here on Monday, Janaury 12th from 8:30 AM to 11:00 AM. VJ Smith will be the afternoon speaker from 1:00 PM to 2:30 PM. 4. Kevin Hunnicutt: Will be here on January 29th and 30th to work with our students and staff on technology in schools. There will be a special presentation for parents on Thursday evening from 7:00 to 8:30 PM in the east gym. Kevin was the main presenter at the school board's convention in Omaha this year. 5. APL Associates: Will be here on February 3rd to work with our high school teachers and a few teachers from the middle and elementary schools. The workshop will run from 8:00 to 4:00 PM. You are welcome to attend any part or the whole day if you would like. 6. NASB Board President's Workshop: NASB will be hosting a "Developing a Board President Leadership Plan" in Lincoln on February 22-23. This workshop is limited to 24 attendees. Please let Sally know if you are interested in registering for the conference.
Discussion:
Dr. Hoesing met with the NE Dept. of Roads and Mayor Reinecke to change the signage, the location of the crosswalk and the location of the flashing light at SMS. No changes will be made until the clearance is given by the NDOR.
On January 12, the SCS staff spent the day on Professional Development.
Kevin Hunnicutt will do a presentation on January 29th and 30th to work with our students and staff on technology in schools. There will be a special presentation for parents on Thursday evening.
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IX.E. Board Member Reports
Rationale:
Foundation Report: Lumir, Brian, and Virginia
SCHUYLER COMMUNITY SCHOOLS FOUNDATION MEETING 01/05/2015 @ 12 NOON – 1:00 P.M. @ SCHUYLER CENTRAL HIGH SCHOOL PRINCIPAL CONFERENCE RM Membership: Lumir Jedlicka-Treasurer, Brian Vavricek- President, Virginia Semerad, Joyce Baumert, Sandy Seckman- Vice President, Victor Lopez, and Dan Hoesing Guests -Patty Schmidt– Chamber Executive Director -Kem Cavanah – Economic Development Coordinator -Shelley Friesz –shelley.friesz@schuylercommunityschools.org – 402-352-3527 Ext 216 Foundation Assistant -Sheri Balak – sheribalak@gmail.com – Alumni Honors consultant Vision: To support the enrichment of educational programs and student life experiences Goals: -To promote education in Schuyler Community Schools -Additional giving of $100,000 by August 31st, 2014 -Conduct feasibility study on possible new construction at high school building Secretary Report/Minutes – Review and Approve (refer minutes e-mailed by Shelley Friesz – December 1, 2014) Treasurer’s Report – unofficial total balance $115,037 · Received a $500 donation from Michael Heavican for Scholarships Committee Reports:
· Performing Arts Center: Joyce &Virginia Next Meeting –February 2, 2015 @ 12:00 Noon @ Schuyler Central Principal Conference Rm
Discussion:
The Educator and Para Educator who will be honored for second term are to be announced. Work continues on the Alumni website. Donations for scholarships awards have been received from two of the Distinguished Alumni from 2014.
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X. Correspondence Items
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XI. Adjournment
Recommended Motion(s):
Motion to adjourn Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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