July 16, 2025 at 11:00 AM - Board of Education Retreat
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A. 11:00 AM | Call to Order, Roll Call, Establish Quorum | Agenda en Español
Speaker(s):
Redhorse
Description:
Call to Order, Roll Call, Establish Quorum | Agenda en Español
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B. 11:00 AM | Approval of the Agenda
Speaker(s):
Redhorse
Description:
Vote to Approve the Agenda
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C. 11:00 AM | Consent Agenda
Description:
Approval of Items on the Consent Agenda
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C.1. Approval of District Personnel List | July 16, 2025
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C.2. Approval of Minutes | June 18, 2025
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C.3. Approval of End of Meeting Debrief | June 18, 2025
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C.4. Approval of Revision to Executive Limitations (EL) Policy 7 - Asset Management (EL-7) (First Read/First Vote)
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C.5. Approval of IDEA Federal Application Narrative for 2025-2026 School Year
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C.6. Approval of Contract Agreement | Snowbridge Inc.
Description:
Seeking approval of the contract agreement between Summit School District and Snowbridge Inc.
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C.7. Approval of Contract Agreement | Columbine Hills Construction LLC
Description:
Approval of contract agreement.
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C.8. Approval of the Superintendent Evaluation Process Debrief
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D. 11:00 - 11:05 AM | Items Pulled from Consent Agenda (If Applicable)
Description:
Discuss items pulled from Consent Agenda, if applicable.
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E. Board Work Session
Speaker(s):
Tony Byrd / SSD Team
Description:
(Cover Sheet and Attachments located in the Attachments section)
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E.1. 11:00 - 12:00 PM | Key Performance Indicators (KPIs)
Description:
1. How can we tie to Ends and Executive Limitations Monitoring Reports (MRs)?
2. How can we find ways to make the data and reports alive for the community? |
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E.2. 12:00 -12:05 PM | Master Planning Update Welcome Message and Outcome Review
Speaker(s):
Tony Byrd / SSD Team
Description:
During the 2024-25 school year, the District engaged two Architectural firms to assist in update of the Distrwide Facilities Master Plan. Traenor Architects focused on SHS projects and planning for expanding Pathways programming and Hord Coplan Macht reviewed building deficiencies for all other buildings in the district. Also included in the Master Planning was a demographic study performed by Western Demographics.
This agenda item will update the Board on all planning completed to date and provide the opportunity for the Board to discuss key strategic questions related to the current planning to date. |
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E.3. 12:05 - 1:35 PM | Programmatic Development and Next Steps
Description:
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E.4. 1:35 - 1:50 PM | Break
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E.5. 1:50 - 2:30 PM | Facilities Work Development and Next Steps
Speaker(s):
Kara Drake / Tony Byrd
Description:
- What does it say? - What does it make you think? - What next steps do you see? - What are the challenges? - What next steps do you see? - What are the FTE implications? |
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E.6. 2:30 - 3:30 PM | Master Planning with HCM
Speaker(s):
Kara Drake / Tony Byrd
Description:
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E.7. 3:30 - 4:10 PM | Demographic/Boundary Studies
Speaker(s):
Kara Drake / Tony Byrd
Description:
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E.8. 4:10 - 4:15 PM | Break
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E.9. 4:15 - 5:00 PM | Key Strategic Questions
Speaker(s):
Tony Byrd
Description:
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E.10. 5:00 PM | Closing Remarks and Reflection Documentation (Modified on July 15 2025, 9am)
Speaker(s):
Tony Byrd
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F. Board Development
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F.1. 5:10 - 6:50 PM | Board of Education Retreat Board Goals and Reflections on Policy Governance (PG) Monitoring
Speaker(s):
Julie Shapiro
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G. 6:50 - 6:55 PM | End of Meeting Debrief
Description:
At the end of each meeting:
(Governance Process Policy 7 -- Business Business Guiding Principles, Norms, and Operations (GP-7)) End-of-Meeting Debrief Form - July 16 2025 (For reference and prepared for use) |
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H. 6:55 - 7:00 PM | Upcoming Meetings and Events
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H.1. August 07, 2025 | Regular Meeting | 4:30 PM Dinner | 5:00 PM Call to Order
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H.2. August 21, 2025 | Regular Meeting | 4:30 PM Dinner | 5:00 PM Call to Order
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H.3. FYI - Meeting Agenda Planning Calendar
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I. 7:00 PM | Adjournment
Speaker(s):
Redhorse
Description:
Adjournment
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