January 10, 2024 at 6:00 PM - Board Meeting
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1. Call to Order
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2. Open Meetings Act
Summary:
This meeting will be conducted in accordance with the Nebraska Open Meetings Act. The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.
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3. Pledge of Allegiance
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4. Roll Call
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5. Excuse Absences of Board Members
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6. Public Notice
Summary:
Per board policy 2008, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district. Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.
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7. Approval of the Agenda
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8. Citizen Comments
Summary:
Instructions for those who wish to speak during Citizen Comment:
The Board of Education recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Citizen Comment period will be scheduled at some meetings. The Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting. If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review. Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Public Participation at Board Meetings is made available in the meeting room. Comments:
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9. Election of Board Officers
Summary:
As required by state statute, the board must reorganize each year by electing officers, appointing committees, and authorizing district representatives. The board will consider, discuss, and take all necessary action to elect officers for the 2024 calendar year:
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10. Board Committee Assignments
Summary:
As part of the annual reorganization, the Board shall authorize committees to serve the interests of the board or as required by state statute. The President is authorized by board policy to make committee assignments. Committees for consideration:
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11. Administrative Reports
Summary:
Written reports have been submitted from the elementary principal, jr/sr high school principal, activities director, student services director, and superintendent. The written reports are attached for review, but the administrators will forgo their usual monthly report summary to present a joint report on student achievement data and other information.
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12. Consent Agenda
Summary:
The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication. The Consent Agenda for this meeting includes:
Attachments:
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13. Committee Reports
Summary:
Reports from the following committee(s):
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14. Business Items
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14.1. Annual Board Authorizations
Summary:
The board will consider, discuss, and take all necessary action to authorize the following representatives or agents:
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14.2. Authorization to Sign Checks, Warrants, and Other Instruments
Summary:
Board policy authorizes the President and Secretary to sign checks, warrants, and other instruments on behalf of the district. It has been the practice of the district to also delegate the Treasurer to sign and validate the same documents as part of the monthly claim approval process. The board will consider, discuss, and take all necessary action to approve the President, Secretary, and Treasurer to sign checks, warrants, and other instruments on behalf of the district.
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14.3. Approval of Line of Credit
Summary:
On an annual basis and upon Board approval, the district may access up to a $1,000,000 line of credit from First State Bank-Yutan. The line of credit allows the district to borrow for short-term cash flow needs such as payroll and monthly claims. First State Bank offers the line of credit at a 6.75% interest rate. The Board will consider, discuss, and take all necessary action to authorize the Treasurer to sign for renewal of the annual line of credit and for Superintendent to act as custodian for the line of credit.
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14.4. Preschool Tuition for 2024-25
Summary:
On an annual basis, the BOE establishes the tuition rate for the preschool program. Tuition does not cover all the expenses of the program, but does help defray the cost of supplies, learning materials, and snacks. The administration is recommending increasing the preschool tuition cost from $100 per month to $120 per month for the 2024-25 school year. This increase will put YPS just below the average cost of school districts in our area. The Board will discuss, consider, and take all necessary action to set preschool tuition for the 2024-25 school year.
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14.5. Review and/or Revise Policies
Summary:
The following policies are subject to approval and/or revision as part of the monthly policy review process. The policies presented have been reviewed by the Superintendent and are current by state statute, legal specifications, or NDE requirements; or have been revised or new policies presented to be in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take necessary action to affirm existing policies or approve revised or new policies as presented.
Attachments:
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15. Discussion and Informational Items
Summary:
Items for discussion, information, or consideration - no action to be taken:
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16. Next Board Meeting
Summary:
The next regular monthly meeting of the Board is scheduled for February 12, 2024 at 6:00pm in the high school media center.
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17. Adjournment
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