February 12, 2024 at 6:00 PM - Board Meeting

Summary:  This meeting will be conducted in accordance with the Nebraska Open Meetings Act.  The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.

Summary:  Per board policy 2008, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district.  Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.

• Publication: Meeting notice was published in the Wahoo Newspaper on Friday, February 2, 2024.
• Postings:  Meeting notice was posted at the entrance of Yutan High School, Yutan Post Office, First State Bank-Yutan, and on the Yutan Public Schools webpage on Monday, Wednesday, February 7, 2024.
• Agenda: The agenda is kept current and available for public inspection at the Superintendent’s office during normal business hours, and is posted on the school website in advance of the scheduled meeting. The agenda may not be altered later than 24 hours prior to the beginning of the meeting.  The order of the items on the agenda may be changed by the board at or during the meeting.

Summary:  Instructions for those who wish to speak during Citizen Comment: 
The Board of Education recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Citizen Comment period will be scheduled at some meetings.  The Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting.  If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review.  Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Public Participation at Board Meetings is made available in the meeting room.

Comments:

• Foundation Information:
• Booster Club Information:
• General Public Comments:

 

Summary:  Written reports have been submitted from the elementary principal, jr/sr high school principal, activities director, student services director, and superintendent.  Each administrator will make comments on their respective report:

• Elementary Principal
• Jr/Sr High School Principal
• Activities Director
• Superintendent

Summary:  The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication.  The Consent Agenda for this meeting includes:

1. Minutes from the January 10, 2024 Board Meeting
2. Treasurer’s Report and Claims

Summary:  Reports from the following committee(s):

• Facilities Committee
• Finance Committee

Summary:  The superintendent is responsible for presenting a school calendar for the next school year to the Board for consideration of approval.  The school calendar must take the following items into account: instructional time, teacher contract days, student instruction days, teacher Inservice and work days, traditional holidays and no school days, and other facets of yearly and monthly school planning and activities.  The school calendar under consideration was developed with input from administration and staff, and encompasses all items listed above.  The board will consider, discuss, and take all necessary action to establish and approve the school calendar for the 2024-25 school year.

Summary:  Per the provisions of policy 5004-Option Enrollment, the board of education may set the numeric capacity of programs, classes, grade levels, or school buildings in regard to accepting option enrollment students. Numeric capacity is based upon factors such as available staff, facilities, and projected enrollment of resident students.  The board will consider, discuss, and take necessary action to establishing numeric capacity for all grades and buildings for the 2024-25 school year.

Summary:  The board will consider, discuss, and take all necessary action to approve the resignation of the following certified staff effective upon the conclusion of the 2023-24 school year:

• Mr. Hunter Holoubek, 5-12 Band teacher.

Summary:  The Board is currently a member of NASB and this membership provides benefits for board members and the school district through opportunities for board members' education and training, board leadership development, legislative advocacy, workshops and conferences, superintendent search services, and school district membership into the ALICAP insurance pool.  The board will consider, discuss, and take all necessary action on annual membership in NASB.

Summary:  The school is anticipating approximately 100 students in grades 7-12 to be participating in track this spring.  The administration is requesting to renew the contract for the additional coaching position that was approved last spring to ensure athletes receive the proper instruction and for supervision purposes with such a large group of students in grades 7-12. There are also days with multiple meets taking place that would split up the coaching staff for travel, coaching, and supervision.  The current staff, with the extra position:

Boys Team Head Coach: Dan Krajicek 
Girls Team Head Coach: Joel Carrillo 

Girls Jr. High Head Coach: Alyssa Hansen 
Boys Jr. High Head Coach: Hunter Vanness 

Assistant Coach: Jon Erickson 
Assistant Coach: Bruce Mitchell
Assistant Coach: Shelby Fenner
Assistant Coach:  RENEW

The board will consider, discuss, and take all necessary action on an additional coaching position for the spring 2024 track season.

Summary:  The following policies are subject to approval and/or revision as part of the monthly policy review process. The policies presented have been reviewed by the Superintendent and are current by state statute, legal specifications, or NDE requirements; or have been revised or new policies presented to be in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take necessary action to affirm existing policies or approve revised or new policies as presented.

• 4051-Use of Social Media by School District Employees
• 4052-Job Reference to Prospective Employees
• 4053-Conflict of Interest
• 4054-Reporting Child Abuse or Neglect
• 4055-Head Teacher
• 4056-Resignation of Certificated Staff

Summary: 

Items for discussion, information, or consideration - no action to be taken

• Strategic Planning - IMPORTANT DATES:
  • February 26th at 6:30pm:  Meeting #1 of the Strategic Overview Committee (SOC).
  • March 13th at 5:30pm: Meeting #2 of the SOC.
  • March 13th at 7:00pm: Community Engagement Meeting
• Annual Report for 2023
• Superintendent Evaluation for Semester 2
  • Online process - same as semester 1.  Will commence in early April.
• Policies for review at the March board meeting:
  • 4057-Superintendent Evaluation
  • 4058-Confidentiality in Counseling and Guidance
  • 4059-Suicide Prevention Training
  • 4060-School Vehicle Use
  • 4061-Workplace and Non-workplace Injuries or Illness and Return to Work
  • 4062-Locker Room Supervision
  • 4063-Early Retirement Program

Summary:  The next regular meeting of the Board is scheduled for March 11, 2024 at 6:00pm in the high school media center.