April 8, 2024 at 6:00 PM - Board Meeting
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1. Call to Order
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2. Open Meetings Act
Summary:
This meeting will be conducted in accordance with the Nebraska Open Meetings Act. The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.
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3. Pledge of Allegiance
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4. Roll Call
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5. Excuse Absences of Board Members
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6. Public Notice
Summary:
Per board policy 2008, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district. Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.
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7. Approval of the Agenda
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8. Citizen Comments
Summary:
Instructions for those who wish to speak during Citizen Comment:
The Board of Education recognizes the importance of citizen participation in school district matters. In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Citizen Comment period will be scheduled at some meetings. The Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting. If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has a complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review. Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Public Participation at Board Meetings is made available in the meeting room. Comments:
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9. Administrative Reports
Summary:
Written reports have been submitted from the elementary principal, jr/sr high school principal, activities director, student services director, and superintendent. Each administrator will make comments on their respective report:
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10. Consent Agenda
Summary:
The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication. The Consent Agenda for this meeting includes:
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11. Committee Reports
Summary:
Reports from the following committee(s):
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12. Business Items
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12.1. Living Skills Class
Summary:
The administration is proposing the addition of a Living Skills class at Yutan High School beginning in August 2024. The purpose of the living skills class is to prepare our students who have disabilities to be successful throughout their lives. It will focus on living skills such as applied academics, community skills, job skills, and independent living skills. The students who would be enrolled in this class would be students with a qualifying IEP or Section 504 Plan from ages 5-21. A current staff member will teach the class as part of their daily scheduled teaching assignment, so no additional staff is required. The curriculum cost for the class will be in the range of $3,000 to $5,000 which will be covered by federal IDEA funds. The board will consider, discuss, and take all necessary action to approve a Living Skills class at Yutan High School.
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12.2. Certified Staff Contracts
Summary:
The board will consider, discuss, and take all necessary action to approve contracts for the following new certified staff members for the 2024-25 school year:
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12.3. High School BAS (Building Automation System)
Summary:
The high school is in need of a new building control module (BCM) for the east wing and west wings of the building. The BCM allows users to set temperatures, time schedules, and other settings of the HVAC units in those wings. The current BCM is functionally obsolete and the original computer to control the BCM was inadvertently discarded approximately four years ago. A new BCM can be controlled by software that resides "in the cloud" or on a server. Controlling the system can be done via any device that has internet connectivity, or through access to the server - which will be housed in YHS. The Board will consider, discuss, and take all necessary action to approve the purchase of a new building control module (BCM) and software.
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12.4. Asphalt Repair at Elementary and High School
Summary:
The parking lots at the elementary and high school are in dire need of repair and maintenance. Cracks, broken asphalt, and holes are a concern for vehicle traffic and pedestrians. The board will consider, discuss, and take all necessary action to approve a bid from Omaha Paving for identified repairs, milling, new overlay, and re-striping to identified areas, as well as crack fill and sealant for both parking lots.
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12.5. Copy/Print Lease Proposal
Summary:
The district has come to the end of the current lease agreement for copy and print services. The administration has received proposals from multiple vendors. Each vendor was responsible for submitting a proposal to provide copy services, supplies, service, as well as make recommendations in regard to our current individual classroom printer fleet, all based on current use, projected use, and other parameters. The board will consider, discuss, and take all necessary action to approve a contract with a recommended company.
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12.6. Summer Maintenance/Custodial Help
Summary:
In past summers, part-time summer help was hired to perform tasks related to mowing, weed-wacking, general grounds work, moving objects, cleaning equipment, bus barn/storage building cleaning and organizing, cleaning classroom furniture, moving items inside and outside, painting, bus and van cleaning/washing, and other general maintenance, custodial, or cleaning duties. The administration is requesting approval from the Board to allocate a maximum number of summer hours for all part-time summer help. The superintendent will be responsible for filling the positions. The Maintenance Director will be responsible for assigning job responsibilities, establishing work schedules, and supervising the employees. The board will consider, discuss, and take all necessary action to approve a maximum number of work hours for part-time summer help.
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12.7. Review and/or Revise Policies
Summary:
The following policies are subject to approval and/or revision as part of the monthly policy review process. The policies presented have been reviewed by the Superintendent and are current by state statute, legal specifications, or NDE requirements; or have been revised, or new policies presented to be in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take necessary action to affirm existing policies or approve revised or new policies as presented.
Attachments:
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13. Discussion and Informational Items
Summary:
Items for board information and discussion. No action to be taken:
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14. Next Board Meeting
Summary:
The next regular meeting of the Board is scheduled for May 13, 2024 at 6:00pm in the high school media center.
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15. Adjournment
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