July 15, 2024 at 6:00 PM - Board Meeting

Summary:  The Board will conduct public hearings for the purpose of receiving comments on polices presented for annual review:

• Public Hearing for Policy 5045-Student Fees.  Board discussion and consideration of action regarding this policy and hearing comments will take place on agenda item 13.4.
  • Hearing opened at __________pm
  • Hearing closed at _________pm
     
• Public Hearing for Policy 5054-Student Bullying.  Board discussion and consideration of action regarding this policy and hearing comments will take place on agenda item 13.5.
  • Hearing opened at __________pm
  • Hearing closed at _________pm
     
• Public Hearing for Policy 5018-Parent and Guardian Involvement in Education Practices.  Board discussion and consideration of action regarding this policy and hearing comments will take place on agenda item 13.6.
  • Hearing opened at __________pm
  • Hearing closed at _________pm
     
• Public Hearing for Policy 5057-District Title I Parent and Family Engagement Policy. Board discussion and consideration of action regarding this policy and hearing comments will take place on agenda item 13.7.
  • Hearing opened at __________pm
  • Hearing closed at _________pm

Summary:  This meeting will be conducted in accordance with the Nebraska Open Meetings Act.  The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.

Summary:  Per board policy 2008-Meetings, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district.  Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.

• Publication: Meeting notice was published in the Wahoo Newspaper on Friday, July 5, 2024.
• Postings:  Meeting notice was posted at the entrance of Yutan High School, Yutan Elementary School, Yutan Post Office, First State Bank-Yutan, and on the Yutan Public Schools web page on Wednesday, July 10, 2024.
• Agenda: The agenda is kept current and available for public inspection at the Superintendent’s office during normal business hours, and is posted on the school website in advance of the scheduled meeting. The agenda may not be altered later than 24 hours prior to the beginning of the meeting.  The order of the items on the agenda may be changed by the board at or during the meeting.

Summary:  Instructions for those who wish to speak during Public Comment: 
The Board of Education recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Public Comment period will be scheduled at some meetings.  A Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting.  If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review.  Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Procedure for Addressing the Board is made available in the meeting room.

Comments:

• Foundation Information:
• Booster Club Information:
• General Public Comments:

 

Summary:  Reports have been submitted from:

• Superintendent

Summary:  The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication.  The Consent Agenda for this meeting includes:

1. Minutes from the June 10, 2024 Board Meeting
2. Treasurer’s Report and Claims

Summary:  Reports from the following committee(s):

• Facilities Committee
• Finance Committee

Summary:  During the work of repairing asphalt at the elementary school parking lot, Omaha Paving discovered several areas of water-saturated sub-base and soil as they ground asphalt and removed sections for repair.  To ensure the integrity of the new repairs, the best method was to remove all asphalt in the worst sections (7 of varying sizes), get air into the soil for 24-48 hours, then compact the soil and add a sub-base of rock to stabilize the sections prior to placing new asphalt. This additional work is above the initial scope of the approved bid because of unknown and unforeseen complications.  The board will consider, discuss, and take all necessary action to approve the additional cost for this work.

Summary:  The administration is requesting a $5.00 per day increase to the daily and long-term substitute pay rate for the 2024-25 school year.  This request is based on comparable rates from area and conference schools.  The board will consider, discuss, and take all necessary action to approve substitute rates for the 2024-25 school year.

Summary:  Three companies submitted proposals for the Energy Service Company (ESCO) Request for Qualifications released on May 31, 2024.  The administration reviewed the proposals and will be recommending the district enter into an agreement with a selected ESCO.  The selected ESCO will serve as project managers and assume the technical and management risks associated with projects including, but not limited to HVAC systems, HVAC controls, large lighting redesigns, and other building systems or building projects focused on energy conservation measures.  ESCO projects do NOT include routine repairs, service, or annual maintenance agreements.  The board will consider, discuss, and take all necessary action to authorize the administration to enter into an agreement with an Energy Services Company.

Summary:  The set-up of the new employee benefits portal through the new broker, Alliant Insurance Services, is complete and new vendors and updated offerings are in place.  The administration will review the offerings and employee enrollment process. The board will consider, discuss, and take all necessary action to approve the new benefit offerings.

Summary:  On an annual basis, the board shall review fees charged to students as part of curricular or extracurricular programs and make revisions as recommended by administration or as mandated by state or federal guidelines.  A public hearing on this policy was held prior to the start of the board meeting. The board will consider, discuss, and take all necessary action to approve the revisions to policy 5045-Student Fees.

Summary:  On an annual basis, the board shall review its policy on student bullying and make revisions as mandated by state statute or recommended by legal counsel. A public hearing on this policy was held prior to the start of the board meeting. The board will consider, discuss, and take all necessary action to affirm or revise policy 5054-Student Bullying.

Summary:  Per state statues §79-531 through §79-533, each school district shall annually review its policy outlining parental involvement in regard to how the school district will provide access to parents regarding curriculum materials, courses, testing, surveys, assemblies, and other instructional activities.  A public hearing on this policy was held prior to the start of the board meeting.  The board will consider, discuss, and take all necessary action to affirm or revise policy 5018-Parent and Guardian Involvement in Education Practices.

Summary:  Title I of the federal Every Student Succeeds Act (ESSA) requires schools to develop a written parent and family engagement policy. These policies describe the means for carrying out the activities required by ESSA to involve families in the academic achievement of their students who qualify for such services.  A public hearing on this policy was held prior to the start of the board meeting.  The board will consider, discuss, and take all necessary action to affirm or revise policy 5057-District Title I Parent and Family Engagement Policy.

Summary:  On an annual basis, all handbooks are reviewed by the administration and revised to include all updates as mandated by state and federal guidelines, and district policy.  The school handbooks presented have been revised and are in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take all necessary action to approve the revised handbooks as presented.

• Elementary Student/Parent Handbook
• Jr/Sr High School Student Parent Handbook
• Activities Handbook
• Staff Handbook

Summary:  Policy updates are provided from KSB School Law in response to changes in state statutes, state or federal regulations, or impacts of federal or state court cases that impact school operations.  The board will consider, discuss, and take all necessary action to approve the policy revisions.

Summary:  The following policies are subject to approval and/or revision as part of the monthly policy review process. The policies presented have been reviewed by the Superintendent and are current by state statute, legal specifications, or NDE requirements; or have been revised or new policies presented to be in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take necessary action to affirm existing policies or approve revised or new policies as presented.

• 6033-Restraint and Seclusion of Students
• 6034-Concussion Awareness
• 6035-Athletic Contest Participation by Sixth Graders
• 6038-Artificial Intelligence

Summary: 

Items for discussion, information, or consideration - no action to be taken:

• Weight Room Updates
• NRCSA Membership
• Champions Before and After School Program
• Platteview Solar Project
• Budget Development for 2024-25

Summary:  The next regular meeting of the Board is scheduled for August 12, 2024 at 6:00pm in the high school media center.