December 9, 2024 at 8:00 PM - Board Meeting

Summary:  This meeting will be conducted in accordance with the Nebraska Open Meetings Act.  The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.

Summary:  Per board policy 2008-Meetings, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district.  Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.

• Publication: Meeting notice was published in the Wahoo Newspaper on Friday, November 29, 2024.
• Postings:  Meeting notice was posted at the entrance of Yutan High School, Yutan Elementary School, Yutan Post Office, First State Bank-Yutan, and on the Yutan Public Schools web page on Thursday, December 5, 2024.
• Agenda: The agenda is kept current and available for public inspection at the Superintendent’s office during normal business hours, and is posted on the school website in advance of the scheduled meeting. The agenda may not be altered later than 24 hours prior to the beginning of the meeting.  The order of the items on the agenda may be changed by the board at or during the meeting.

Summary:  Instructions for those who wish to speak during Public Comment: 
The Board of Education recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Public Comment period will be scheduled at some meetings.  A Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting.  If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review.  Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Procedure for Addressing the Board is made available in the meeting room.

Comments:

• Foundation Information:
• Booster Club Information:
• General Public Comments:

Summary:  Written reports have been submitted from the elementary principal, high school principal, activities director, student services director, and superintendent.  Each administrator will make comments on their respective report:

• Elementary Principal
• High School Principal
• Activities Director
• Student Services Director
• Superintendent

Summary:  The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication.  The Consent Agenda for this meeting includes:

1. Minutes from the November 11, 2024 Board Meeting
2. Minutes from the November 26, 2024 Special Board Meeting
3. Minutes from the December 2, 2024 Special Board Meeting
4. Treasurer’s Report and Claims

Summary:  Reports from the following committee(s):

• Facilities Committee
  • Met on Tuesday, December 3, 2024
• Finance Committee
  • Met on Friday, December 6, 2024

Summary: 
School districts are required by state law to have a financial audit of all funds at the conclusion of each fiscal year - running from September 1 through August 31.  Bergan KDV/Creative Planning completed the audit and submitted their report by the statutory deadline of November 5th.  The Board will consider, discuss, and take all necessary action to approve the audit.
 

Summary:  At the March 11th, 2024 board meeting, the board gave approval for the purchase of vans for student transportation.  Two (2) vans were ordered from Woodhouse Ford in Blair.  The vans have been modified at a certified re-manufacturer to comply with state and federal standards for maximum passengers and are scheduled for delivery between December 11 and December 18.  The board will consider, discuss, and take all necessary action to approve the invoice claims for the purchase of the school vans.

Summary:  The first installment of the HVAC work to be completed by Facility Advocates is scheduled for payment.  The payment schedule is attached.  The board will consider, discuss, and take all necessary action to approve the first installment payment to Facility Advocates.
 

Summary:  The board will consider, discuss, and take all necessary action to approve the resignation of the following certified staff effective upon the conclusion of the 2024-25 school year:

• Mrs. Teresa Davis, Kindergarten Teacher
• Mr. Josh Lynch, Activities Director/Assistant Principal

Summary:  Due to 2024 legislative actions and federal program monitoring, it is necessary to revise two specific policies. The Board will consider, discuss, and take all necessary action to approve the revisions to policy as presented.

Summary:  The following policies are subject to approval and/or revision as part of the monthly policy review process. The policies presented have been reviewed by the Superintendent and are current by state statute, legal specifications, or NDE requirements; or have been revised or new policies presented to be in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take necessary action to affirm existing policies or approve revised or new policies as presented.

• 3001-Budget and Property Tax Request
• 3002-Deposits
• 3003-Bidding for Construction, Remodeling, Repair, or Site Improvement
• 3003.1-Bidding for Construction, Remodeling, Repair, or Related Projects Financed with Federal Funds
• 3004-General Purchasing and Procurement
• 3005-School Activities Fund
• 3007-Review of Bills
• 3008-Gifts, Grants, and Bequests
• 3009-Audit

Summary: 

Items for discussion, information, or consideration - no action to be taken:

• Election Certification for Board of Education
• Scheduling a Special Meeting to approve the contract of Mr. Brett Schwartz
• January Board Meeting - Reorganization
  • Swear In/Oath of Office - Dan Ridder
  • Elect Officers
  • Appoint Committees
  • Annual Authorizations:
    • Newspapers
    • Legal Counsel
    • Depository(s)
    • Line of Credit
    • Other state and federal appointments of superintendent
• Donation from St. John's Lutheran Church
• Policies for review at the March board meeting:
• • 3010-Insurance
  • 3011-Transportation
  • 3012-School Meal Program and Meal Charges
  • 3013-Emergency Closings
  • 3014-Use of School Property
  • 3015-Time Away from School Activities
  • 3016-Use of Tobacco Products
  • 3017-Press Releases
  • 3018-Denying Access to School Premises or Activities
  • 3019-Sale or Disposal of School Property

Summary:  The next regular meeting of the Board is scheduled for January 13, 2025 at 6:00pm in the high school media center.

The board will hold a Special Meeting for the purpose of approving the contract for Mr. Brett Schwatz on _______.

Summary: 

The Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  

The Board will enter into Closed Session for the protection of the public interest to discuss collective bargaining negotiations between the Board of Education and the Yutan Education Association.

Summary:  The board will not be taking any action from Closed Session.