Public Meeting Minutes: March 14, 2016 at 5:00 PM - Board of Education Regular Meeting

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March 14, 2016 at 5:00 PM - Board of Education Regular Meeting Minutes

March 14, 2016 at 5:00 PM - Board of Education Regular Meeting
I. Call the Meeting to Order
Discussion:  The meeting was called to order at 5:01 p.m.
I.a. Pledge of Allegiance
I.b. Announce Open Meeting Act Posting and Location - Wayne Community Schools, including Early Learning Center, Wayne Public Library, and Wayne Post office.
I.c. Action on Absence and Roll Call
Action(s):
Motion to excuse Rod Garwood. passed with a motion by Mrs. Wendy Consoli and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
I.d. Approval of Agenda - The Board may enter Executive Session to discuss any matter for which Executive Session is lawful and appropriate.
Action(s):
Motion to approve agenda as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
I.e. Consent Agenda
Action(s):
Motion to approve consent agenda as presented. passed with a motion by Mr. Scott Hammer and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.e.I. Approval of Minutes of Previous Meetings
Attachments:
I.e.II. Approval of Financial Reports and Claims
Attachments:
I.f. Personnel
I.f.I. Teaching position
Action(s):
Motion to approve the hiring of Jessica McPhillips as 5th grade teacher passed with a motion by Mrs. Wendy Consoli and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Plager told the Board the interview process the committee used for each interview. He also stated that Mrs. McPhillips will be a great fit to the Wayne Community Schools.
II. Communications from the Public and requested presentations
II.a. HAL presentation - Sonya Tompkins
Discussion:  Mrs. Sonya Tompkins spoke to the Board of the things she is doing with the HAL program. She has 30 identified students. She meets with the students for a half an hour each week. She stated that she has started a chess club that meets every Friday. She is working on starting a chess tournament. This club is open to all students. The Board thanked her for the work she has done and all the preparation and thought that she has put into this. David Fuoss spoke to the Board about concerns he had with having the Early Learning Center. He also voiced his concerns with tearing down the old elementary building.
III. Action Items
III.a. Old Business
III.b. New Business
III.b.I. Administrator Contracts
Action(s):
Motion to approve the 2016-17 administrator contracts as presented passed with a motion by Dr. Jeryl Nelson and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Board members suggested doing a transparency in the future for the Administrators, as is done with the Superintendent. It was also suggested to do this for the teachers as well. The transparencies would show insurance and benefits that each person receives. The Board would also like to see the job descriptions in the transparencies as well.
Attachments:
III.b.II. Mid States School Bus Inc. Contract
Action(s):
Motion to approve the four year contract with Mid-States Bus for transportation services, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Chad Frideres, from Mid State School Bus Inc., thanked the Board for their business. He noted that there has been very good communication between the bus company and the schools. Board members questioned Mr. Frideres about the percentage increase. He replied that it takes a lot of money for the up keep of buses. The increase also covers employees raises and insurance increases. The Board did thank Mr. Frideres for the up keep of the buses.
Attachments:
III.b.III. High School Locker Bids
Action(s):
Motion to approve the quote from Olympus Lockers & Storage for high school lockers and locks for $44,737.00 passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Hanson and Mr. Travis Meyer spoke to the Board about the new lockers for the High School. They recommended going with the company that did the Jr. High lockers. They are very dependable. There will be 302 lockers installed. They are also purchasing locks for the Jr. High lockers from the same company.
Attachments:
III.b.IV. Option Enrollment Policy 12002 Resolution
Action(s):
Motion to approve Policy 12002, option enrollment, and the accompanying resolution, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  There was some adjustment on the numbers of Special Education students that will be accepted as Option students. Mrs. Misty Beair looks over any IEP to determine the needs of an option student before accepting any application.
Attachments:
III.b.V. ESU #1 2016-2017 Contract
Action(s):
Motion to approve the ESU 1 contract for services for the 2016-17 school year, as presented passed with a motion by Mr. Ken Jorgensen and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board clarified that the dollar amounts were only an estimate at this time. Most of these costs are reimbursable through Special Education.
Attachments:
III.b.VI. Early Graduation Request
Action(s):
Motion to approve the early graduation request, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Hanson and Mrs. Hill will monitor to see that all areas are being met for early graduation of this student.
III.b.VII. NSAA Unified Bowling - First Reading
Action(s):
Motion to approve the first reading of the AIM (Agenda Item Management) document to NSAA Unified Bowling as an extra-curricular option, as presented passed with a motion by Dr. Jeryl Nelson and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  NSAA wants to promote opportunities for students who typically do not have the opportunity to participate in any sport. This sport will be between fall and winter sports. It will also allow dual sport participants. There will be a State tournament for teams that qualify. The Board looks at this as a great opportunity for the students.
Attachments:
III.b.VIII. Lawn Sprinkler System, Service Agreement
Action(s):
Motion to approve the agreement with Artificial Rain for lawn sprinkler services, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Travis Meyer stated that he is very satisfied in the work Artificial Rain does on the sprinklers. The Board would like to look into a multi-year contract instead of approving it each year.
Attachments:
III.b.IX. Landscaping Maintenance, Service Agreement
Action(s):
Motion to approve the landscaping maintenance agreement with Unlimited Landscaping, as presented passed with a motion by Mr. Scott Hammer and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
Discussion:  Unlimited Landscaping has had the contract in the past and has done a great job with the up keep of our landscaping. The Board would like to look into making this a multi-year contract.
Attachments:
III.b.X. Lunch Tables Bids
Action(s):
Motion to approve the quote of $29,552.42 for lunch tables from Virco, as presented passed with a motion by Mrs. Wendy Consoli and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion:  Lunch tables will be purchased for both buildings. The money will come from the Lunch Fund to purchase the tables. The tables will be safer for the custodial staff to fold and move. They will have intermixed seating for wheelchairs. The Board thanked Mr. Travis Meyer and Mrs. Judy Poehlman for all the work that went into this.
Attachments:
III.b.XI. First Reading Policy 5314 - Homeless Children and Youth
Action(s):
Motion to approve the first reading of Policy 5314 - Homeless Children and Youth, as presented passed with a motion by Mrs. Wendy Consoli and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion:  After an NCLB monitoring visit, it was found that Policy 5314 was not up to date. The Board took a recess at 6:27 p.m. to attend the Honor Coffee.
Attachments:
IV. Administration and Board Committee Reports:
Discussion:  The Board resumed the meeting at 6:52 p.m.
IV.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.
IV.a.I. Superintendent
IV.a.I.1. Health Insurance Update
Discussion:  Health forms were collected by EHA. An underwriter will then establish rates. Mr. Lenihan will keep the Board informed when information becomes available. The Board thanked Rochelle Nelson and Deb Daum for the time and work put in to getting these forms out and collected.
IV.a.I.2. Teacher Contracts
Discussion:  Teacher contracts have been sent out and are due at 4:00 p.m. Wednesday, March 16. Base salary for 2016-2017 school year is $34,050.
IV.a.I.3. 2016/2017 State Aid Certification
Discussion:  This has not been formally approved yet. It does show Student Enrollment growth.
Attachments:
IV.a.I.4. Legislative Update
Discussion:  There is no update as of the time of the meeting.
IV.a.I.5. NCTE - Nebraska Council of Teacher Education Update
Discussion:  This group discusses endorsements for teachers. Nebraska is looking into changing Guidance Counselors needing three years of teaching experience before they are able to be Guidance Counselors.
IV.a.II. High School Principal
Discussion:  Wayne has nine State qualifiers for Speech. Wayne received Runner-Up in the District Meet that was held at Wayne. Drivers Education expenses have increased by $15.00. Providence Medical Center has donated $1000.00 which will be divided equally among students needing assistance. There are 43 students taking the John Baylor ACT Prep course.
IV.a.III. Special Education Director
Discussion:  Early Learning Center is now accepting registrations for the 2016-2017 school year. For the 2016-2017 school year, ELC will be accepting 20 students in the 3-year old class. The hours for the Monday/Wednesday/Friday classes will change to Monday and Wednesday 7:45-3:15 and Friday 7:45-11:45 with no lunch served on Friday. The Tuesday/Thursday classes will run from 7:45-3:15.
IV.a.IV. Elementary Principal
Discussion:  Kindergarten Round Up will be Friday, March 18. Mr. Plager has gone to all of the Wayne preschools to read books in hopes of making students a little more comfortable with him when they come to Kindergarten. Summer School will be doing a June and August session for grades K-4.
IV.a.V. Junior High Principal/A.D.
Discussion:  Preparation and practice for the NeSA tests has been taking place. Science Fair went well. Freshman orientation was March 1. 7th grade orientation is in the planning process. Spring practices have started. Wayne State College indoor track meet will be Saturday, March 19. Mid State Conference Quiz Bowl is scheduled for Monday, March 21.
IV.b. Board Committees
IV.b.I. Foundation and Community Relations - Ken Jorgensen, Rod Garwood, Carolyn Linster, Mark Lenihan, Rocky Ruhl, Lindsay McLaughlin
Discussion:  Alumni basketball tournament will be Friday, March 25 and Saturday, March 26. Dr. McLaughlin encouraged everyone to consider being a referee or book keeper for the tournament. An All-Class Reunion is still in the planning stages.
IV.b.I.1. Community-Based Strategic Planning and Facilities Committee
Discussion:  The first meeting of the Community Facility Task Force is Monday, March 21 at 6:30 p.m. There are 28 individuals who have agreed to be part of the task force. Participants range from a wide variety of individuals from the community, staff, and the Board. The Board representatives are Carolyn Linster, Wendy Consoli, and Scott Hammer.
Attachments:
IV.b.II. Curriculum and Americanism - Wendy Consoli, Carolyn Linster, Jeryl Nelson, Misty Beair
Discussion:  There will be a meeting on Wednesday, March 23, at 4:30 p.m.
IV.b.III. Facility/Safety - Travis Meyer, Scott Hammer, Ken Jorgensen, Rod Garwood, Mark Hanson
Discussion:  Meeting was held on February 29, 2016. Discussion was on the future needs of the Facilities. Travis Meyer thanked the Foundation for the curtain in the Elementary gym.
Attachments:
IV.b.IV. Policy/Title IX - Wendy Consoli, Scott Hammer, Jeryl Nelson, Russ Plager
Discussion:  No report.
IV.b.V. Finance (Inc. Transportation & Budget) - Mark Lenihan, Scott Hammer, Rod Garwood, Ken Jorgensen, Rochelle Nelson
Discussion:  Budget considerations for 2016-2017: Staff salary increases approximately 2.3%, Option enrollment and allocated income tax per state aid certification - additional $231,000 - hopefully will cover health insurance increase. Consideration to increase building fund levy for locker room renovation.
Attachments:
IV.b.VI. Negotiations - Jeryl Nelson, Carolyn Linster, Wendy Consoli, Mark Lenihan
Discussion:  Health Insurance: try to mirror what we have for the last year before negotiations.
V. Boardsmanship
V.a. Relay For Life - Saturday, April 9, 2016 at the High School
V.b. Honor Coffee - 6:30 p.m.
Discussion:  March Honor Coffee honored the State Qualifying wrestlers, Top Ten Spelling Bee participants, and the American Junior Academy of Science Fellow 2016.
Attachments:
VI. Future Agenda Items
Discussion:  Director's salaries for 16-17, Computer lab replacement quote, Quote for high school gym doors, Curriculum committee report, second reading of Policy 5314 and Policy 2201, Early Learning Center handbook, Early Learning Center Sliding Fee Scale, HAL update
VII. Executive Session (If Needed)
VIII. Action Taken from Executive Session (If Needed)
IX. Adjournment
Action(s):
Motion to Adjourn Meeting passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  The meeting was adjourned at 7:35 p.m. The next regular Board Meeting will be Monday, April 11, 2016, at 5:00 p.m.
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