Public Meeting Minutes: August 8, 2016 at 5:00 PM - Board of Education Regular Meeting

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August 8, 2016 at 5:00 PM - Board of Education Regular Meeting Minutes

August 8, 2016 at 5:00 PM - Board of Education Regular Meeting
I. Call the Meeting to Order
Discussion:  The meeting was called to order at 5:00 p.m.
I.a. Pledge of Allegiance
I.b. Announce Open Meeting Act Posting and Location - Wayne Community Schools, Wayne Public Library, and Wayne Post Office.
I.c. Action on Absence and Roll Call
I.d. Approval of Agenda - The Board may enter Executive Session to discuss any matter for which Executive Session is lawful and appropriate.
Action(s):
Motion to approve agenda as presented passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.e. Consent Agenda
Action(s):
Motion to approve consent agenda as presented. passed with a motion by Mr. Rod Garwood and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
I.e.I. Approval of Minutes of Previous Meetings
Attachments:
I.e.II. Approval of Financial Reports and Claims
Attachments:
I.f. Personnel
Discussion:  There have been four new SpEd paras, an ELL para, a general education para, and a Bilingual secretary hired for the Elementary and Jr/Sr High School. The kitchen has hired two new staff. There is currently one custodian position open.
II. Tour of High School
Discussion:  The Board recessed at 5:07 p.m. to tour the High School. The Board was shown the new lockers, gym doors and basketball backboard lifts, new lunch tables, and other renovations that were done over the summer. The Board also saw the locker room areas and the Career/Tech area. The meeting reconvened at 5:39 p.m.
III. Communications from the Public (Policy 1209) and Requested Presentations
IV. Action Items
IV.a. Old Business
IV.a.I. Second Reading of 2016-2017 Teacher Handbook
Action(s):
Motion to approve the second reading of the 2016-2017 Teacher Handbook, as presented passed with a motion by Dr. Jeryl Nelson and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Attachments:
IV.b. New Business
IV.b.I. Carlson West Povondra Design Contract
Action(s):
Motion to approve the contract with Carlson/Povondra Architects for design and bid document preparation for the locker room and career tech education classroom project, as presented. passed with a motion by Mr. Scott Hammer and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board approved the contract with Carlson/Povandra Architects for the design and bid preparation for the locker room and Career Tech Education classroom project.
Attachments:
IV.b.II. Transfer of Funds
Action(s):
Motion to approve the transfer of $100,000 from general fund to depreciation fund passed with a motion by Mr. Rod Garwood and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board approved the transfer of $100,000 from the general fund to the depreciation fund.
V. Administration and Board Committee Reports:
V.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.
V.a.I. Superintendent
V.a.I.1. Budget Update
Discussion:  Mr. Lenihan discussed the estimated tax levy for the 2016-2017 school year. Mr. Lenihan stressed that the numbers were an estimated amount. The Board thanked Mr. Lenihan and Mrs. Nelson for their work on the budget.
Attachments:
V.a.I.2. 2016-2017 Administrative Structure
Discussion:  Mr. Lenihan showed the Board the Administrative Structure for the 2016-2017 school year. It outlines what the administration is responsible for.
Attachments:
V.a.I.3. Staff Pre-Service Days
Discussion:  Mr. Lenihan advised the Board on the staff pre-service days. He invited the Board to attend the Welcome Back Breakfast on Monday, August 15, 2016, at 8:00 a.m., in the Jr/Sr High School commons. Open House is Monday, August 15, 2016, at all buildings from 5:00 p.m. to 7:00 p.m. School will begin Wednesday, August 17, 2016, with a noon dismissal and with the first full day Thursday, August 18, 2016.
Attachments:
V.a.II. High School Principal
Discussion:  Mr. Hanson discussed some of the sessions that he attended at Administrator Days. He discussed that the Economic Development team would like to start a student/business shadowing program. He told the Board that there will be two foreign exchange students that will be attending Wayne Community Schools this fall from Thailand and Sweden. The Board would like to have a schedule of the classes with the enrollment of each class. Mr. Hanson stated that should be ready for the September Board meeting due to student schedules changing during the first couple of weeks of school.
Attachments:
V.a.III. Special Education Director
Discussion:  Mrs. Beair invited the Board to attend the Chamber Coffee on Friday, August 19, 2016, at 10:00 a.m. at the Early Learning Center. She thanked the Board for the opportunity to attend Administrator Days.
V.a.IV. Elementary Principal
Discussion:  Mr. Plager said that summer school has been going well. He attended the TSGold meeting and received new information in using the new grading system for the Kindergartners. Mr. Hight talked about attending Karen Haase's session dealing with cyber bullying at Administrator Days.
V.a.V. Junior High Principal/A.D.
Discussion:  Mr. Ruhl told the Board that football and softball practices have started. Volleyball, cross-country, and golf practice will be starting next week. He told the Board that there was good attendance for the Coaches Clinic. The Jr. High schedules are being finalized.
V.b. Board Committees
V.b.I. Foundation and Community Relations - Ken Jorgensen, Rod Garwood, Carolyn Linster, Mark Lenihan, Rocky Ruhl, Lindsay McLaughlin
Discussion:  The Foundation Gift-a-Thon starts Friday, August 19, 2016, during the Fall Sports Kick-off. It is a week long event. Wednesday, August 24, 2016, will be Blitz Night, where the student athletes will be going door-to-door in Wayne seeking donations. High School (grades 9-12) will dismiss at 2:00 p.m. on August 24, 2016. USave pharmacy has granted the Early Learning Center $2,000 to go towards tuition for a four year old student.
V.b.II. Curriculum and Americanism - Wendy Consoli, Carolyn Linster, Jeryl Nelson, Misty Beair
Discussion:  Mr. Lenihan will send out a list of days and times for the committee to look over to decide a time to meet.
V.b.III. Facility/Safety - Travis Meyer, Scott Hammer, Ken Jorgensen, Rod Garwood, Mark Hanson
Discussion:  The City of Wayne would like to keep the access road open that connects their property to the pool with Wayne Community Schools property. Mr. Lenihan will talk with the city to find out all of the details. He will keep the Board informed as information becomes available. Mr. Lenihan discussed the annual Safety meeting which was held on August 5, 2016. He updated the Board on projects that have been completed over the summer.
Attachments:
V.b.IV. Policy/Title IX - Wendy Consoli, Scott Hammer, Jeryl Nelson, Russ Plager
V.b.IV.1. Policy 5000 Review
Discussion:  The Policy sub-committee met to start going over the 5000 policies. Mr. Lenihan and the Policy/Title IX committee have met to go over the changes which the sub-committee has suggested. The 5000 policies should be ready for first reading in September.
Attachments:
V.b.V. Finance (Inc. Transportation & Budget) - Mark Lenihan, Scott Hammer, Rod Garwood, Ken Jorgensen, Rochelle Nelson
Discussion:  No report.
Attachments:
V.b.VI. Negotiations - Jeryl Nelson, Carolyn Linster, Wendy Consoli, Mark Lenihan
Discussion:  No report.
VI. Boardsmanship
VI.a. Board and Staff Breakfast, Monday, August 15, 2016. 8:00 - 9:30 a.m.
VI.b. Early Learning Center Chamber Coffee - Friday, August 19, 2016
VI.c. NASA/NASB Labor Relations Conference - September 7-8, 2016, Lincoln
VI.d. NASB Area Membership Meeting - Wednesday, September 21, 2016, Lifelong Learning Center
VI.e. NASB School Board Conference - November 16-18, 2016
VII. Future Agenda Items
Discussion:  For the August 29, 2016 Special Board Meeting: Final Budget and Breakdown of Drivers Education. For the September 12, 2016 Regular Board Meeting: Schedule of Classes and Enrollment, Discussion of New Vehicle, First Reading of 5000 Policies.
VII.a. Special Meeting, Monday, August 29, 2016, 5:00 p.m.
VIII. Executive Session (If Needed)
IX. Action Taken from Executive Session (If Needed)
X. Adjournment
Discussion:  The meeting was adjourned at 6:44 p.m. The next Special Meeting will be August 29, 2016, at 5:00 p.m. in the Jr/Sr High School Library, Room 407. The next regular Board Meeting will be Monday, September 12, 2016, at 5:00 p.m. in the Jr/Sr High School Library, Room 407.
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