Public Meeting Minutes: October 10, 2016 at 5:00 PM - Board of Education Regular Meeting

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October 10, 2016 at 5:00 PM - Board of Education Regular Meeting Minutes

October 10, 2016 at 5:00 PM - Board of Education Regular Meeting
I. Call the Meeting to Order
Discussion:  The meeting was called to order at 5:04 p.m.
I.a. Pledge of Allegiance
I.b. Announce Open Meeting Act Posting and Location - Wayne Community Schools, Wayne Public Library, and Wayne Post Office, and online: www.wayneschools.org
I.c. Action on Absence and Roll Call
Action(s):
Motion to excuse absent board member, Dr. Carolyn Linster, passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.d. Approval of Agenda - The Board may enter Executive Session to discuss any matter for which Executive Session is lawful and appropriate.
Action(s):
Motion to approve agenda, as presented, passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
I.e. Consent Agenda
Action(s):
Motion to approve consent agenda, as presented, passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.e.I. Approval of Minutes of Previous Meetings
I.e.II. Approval of Financial Reports and Claims
I.f. Personnel
I.f.I. Resignation
Action(s):
Motion to accept the resignation of Judy Stepp, preschool teacher, at the end of the 2016-17 school year, with regrets, passed with a motion by Mr. Rod Garwood and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion: 

The Board thanked Mrs. Stepp for her years of service with Wayne Community Schools.

II. Communications from the Public (Policy 1209) and Requested Presentations
II.a. Property & Casualty Insurance - Cap Peterson, Northeast Nebraska Insurance
Discussion:  Mr. Cap Peterson, Northeast Nebraska Insurance agency, presented the Board with the insurance quotes for the 2016-2017 school year.  He compared the premium costs for the last three years. 
III. Action Items
III.a. Old Business
III.b. New Business
III.b.I. Property & Casualty Insurance Quote Approval
Action(s):
Motion to approve the quote for Property and Casualty Insurance from Northeast Nebraska Insurance, amended to approval of accepting the insurance coverage from 90% to 100% passed with a motion by Mr. Rod Garwood and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board discussed the option of going from 90% coverage to 100% coverage.  There will be a minimal increase in the premium.  The Board felt the increase of coverage out weighs the increase of premium costs.  The policy is up for renewal in December.  The Board thanked Mr. Peterson for his continued work on this.  The motion was amended and approved. 
III.b.II. First Reading of 5000 Policies
Action(s):
Motion to approve the Series 5000 Policies for the Wayne Community School District Policy Manual, as presented passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  The 5000 policies deal with students. Dr. Nelson explained that the changes to the policies are first discussed with the policy sub-committee and then the policy committee discusses the proposed changes.  The policies are then sent the Perry Law Firm for approval.  This will be the process for all of the policies.   When all of the policies are approved by the law firm, the Board will make the final approval and adopt them as a whole. 
III.b.III. First Reading of 6000 Policies
Action(s):
Motion to approve the Series 6000 Policies for the Wayne Community School Policy Manual, as presented passed with a motion by Mrs. Wendy Consoli and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  The 6000 policies deal with curriculum.
III.b.IV. Refuse Removal Bid 2016-2017
Action(s):
Motion to approve the quote from Gill Hauling, Inc. for Refuse Removal at the rate of $535.00 per month, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Gill Hauling submitted the bid which is the same cost as last year.  This bid includes the pick up of recycling. 
III.b.V. Snow Removal Bid 2016-2017
Action(s):
Motion to approve the quote from Sebade Snow Removal for snow plowing services, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Rod Garwood.
No Action(s) have been added to this Agenda Item.
Discussion:  Sebade Snow Removal has enough equipment to handle any snow removal.  The bid was broken down to state how much would be charged if using different equipment.  
III.b.VI. NASB (National Association of School Boards) Fees
Action(s):
Motion to approve the annual Nebraska Association of School Boards (NASB) dues for $975.00, as presented passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board is very happy with the services that NASB provides. 
III.b.VII. Action on Foundation Projects
Action(s):
To amend the motion from "Motion to approve the request to the Wayne Community School Foundation annual campaign for technology upgrades, lecture hall screen and projector system, and stadium scoreboard" to "Motion to approve the request to the Wayne Community School Foundation annual campaign to include five items as potential items with priority as funded as fully" passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan discussed five areas the Foundation would like to work on.  Areas up for discussion included technology, which included chrome books, carts, and smart boards, a new lecture hall screen and projector, stadium scoreboard, lecture hall stage curtain, and stadium lights. Each item was discussed by Board members.  The Board would like to have the items fully funded by the Foundation due to the District costs of the locker room/classroom renovation. 
IV. Administration and Board Committee Reports:
IV.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.
IV.a.I. Superintendent
IV.a.I.1. Locker Room and Shop Classroom Update
Discussion:  Mr. Lenihan presented the general idea of the locker room and classroom renovations that was drawn up by Mr. Jon Carlson and engineers.  
IV.a.I.2. Option Students 2016-2017
Discussion:  Mr. Lenihan presented the list of Option students for the 2016-2017 school year.  The report was broken down to list the number of students optioning in and out of surrounding districts. 
IV.a.I.3. Gallup Poll
Discussion:  Mr. Lenihan explained the Gallup Poll survey.  Grades 5-12 will have the opportunity to take the online survey. Mr. Lenihan will present the results to the Board at a later date. 
IV.a.I.4. reVISION Process
Discussion:  Wayne Community Schools received a $2,000 grant.  Wayne Community Schools will meet on October 27, 2016, with Mr. Hanson, a group of teachers, Wes Blecke from Wayne Area Economic Development, and staff from the Nebraska Department of Education.  This will look into our career tech curriculum and helps revise it to current standards. 
IV.a.II. High School Principal
Discussion:  Greg Adams, former Speaker of the House, spoke to the Seniors.  Mr. Johnson and Mock Trial students traveled to Norfolk to hear the Nebraska Supreme Court Justices.  the Pre_ACT test will be taken by all Sophomores at Wayne State College on October 25, 2016.  Homecoming was a success with 73% of the students attending. 
IV.a.III. Special Education Director
Discussion:  Ronelle Jackson has been hired as a Special Education para.  Lilly Blase has been here to review the plans for the locker room updates as well as the final walk through of the Early Learning Center playground.  Early Learning students have toured MPM farms, Elkhorn Valley Bank, Pizza Hut, and Quality Food Center.  They will visit the fire station during Fire Safety week. 
IV.a.IV. Elementary Principal
Discussion:  Parent/Teacher Conferences went well.  Two Elementary teachers are serving as instructional coaches for the building to support our MTSS process.  The fourth grade teachers attended an Anita Archer training, which focused on comprehension strategies. 
IV.a.V. Junior High Principal/A.D.
Discussion:  Mr. Ruhl attended a MAP testing workshop at Northeast Community College.  District events are taking place.  Softball will play in the State Playoffs starting October 12-14, 2016.  Mr. Ruhl will attend the Class C caucus committee meeting on October 18, 2016.
IV.b. Board Committees
IV.b.I. Foundation and Community Relations - Ken Jorgensen, Rod Garwood, Carolyn Linster, Mark Lenihan, Rocky Ruhl, Lindsay McLaughlin
Discussion:  Dr. McLaughlin will be working on alumni letters to be sent out soon.  The next Foundation meeting will be Monday, October 17, 2016.
IV.b.II. Curriculum and Americanism - Wendy Consoli, Carolyn Linster, Jeryl Nelson, Misty Beair
Discussion:  The committee commented on the tour of the Elementary School.  They enjoyed seeing the different rooms.
IV.b.III. Facility/Safety - Travis Meyer, Scott Hammer, Ken Jorgensen, Rod Garwood, Mark Hanson
Discussion: 

Mr. Meyer has been working with Aventure Staffing and Professional Services.  He is fully staffed at this point.

 


IV.b.IV. Policy/Title IX - Wendy Consoli, Scott Hammer, Jeryl Nelson, Russ Plager
IV.b.V. Finance (Including Transportation & Budget) - Mark Lenihan, Scott Hammer, Rod Garwood, Ken Jorgensen, Rochelle Nelson
Discussion:  Mr. Lenihan showed the Board the State Property values.  He stated the Adjusted Land Value is up $17 million.
IV.b.VI. Negotiations - Jeryl Nelson, Carolyn Linster, Wendy Consoli, Mark Lenihan
IV.b.VI.1. First Meeting - October 19, 2016 at 7:15 a.m.
V. Boardsmanship
V.a. NASB Area Membership Meeting (9/21/2016) Review
V.b. Annual State Education Conference - November 16-18, 2016, La Vista, NE
V.c. Honor Coffee - 6:30 p.m.
Discussion:  National Honor Society, NESA Math, Reading, and Writing were honored at the Honor Coffee. 
VI. Future Agenda Items
Discussion:  Future Agenda items include Superintendent Reflection, and review of School Improvement Plan. 
VII. Executive Session (If Needed)
VIII. Action Taken from Executive Session (If Needed)
IX. Adjournment
Discussion:  The meeting was adjourned at 6:22 p.m.  The next regular Board meeting will be Monday, November 14, 2016, in the Jr/Sr High School at 5:00 p.m.
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