Public Meeting Minutes: September 9, 2013 at 5:00 PM - Board of Education Regular Meeting

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September 9, 2013 at 5:00 PM - Board of Education Regular Meeting Minutes

September 9, 2013 at 5:00 PM - Board of Education Regular Meeting
I. Budget Hearing and Budget- 5:00 pm
I.a. Call to Order
I.b. Pledge of Allegiance
I.c. Announce Open Meeting Act Act Posting and Location
I.d. Roll Call & Action on Absences
I.e. Adoption of Agenda
I.f. Public Hearing on Proposed Budget
Discussion:  This was posted in the Wayne Herald. Money built into building fund to air condition more rooms in both schools. Gyms and the Lecture hall.
I.g. Adjournment
Discussion:  5:09 adjourn
II. Special Hearing to Set Final Tax Request- 5:10 pm
II.a. Call to Order
II.b. Roll Call & Action on Absences
Action(s):
approve passed with a motion by Mr. Mark Evetovich and a second by Mr. Rod Garwood.
No Action(s) have been added to this Agenda Item.
II.c. Adoption of the Agenda
II.d. Public Hearing to Set Final 2013-14 Tax Request
II.e. Adjournment
Discussion:  adjourn at 5:20 pm
III. Regular Meeting- 5:30 pm
III.a. Call Meeting to Order
III.a.I. Action on Absence and Roll Call
III.a.II. Approval of the Agenda
Action(s):
there will be excutive session passed with a motion by Mr. Ken Jorgensen and a second by Mr. Mark Evetovich.
No Action(s) have been added to this Agenda Item.
III.a.III. Consent Agenda
Action(s):
Motion to approve the consent agenda as presented passed with a motion by Mr. Rod Garwood and a second by Mr. Mark Evetovich.
No Action(s) have been added to this Agenda Item.
III.a.III.1. Approval of Minutes from Previous Meetings
III.a.III.2. Financial Reports and Claims
III.a.III.2.1. Final Payment to Holtze Construction Company
III.a.III.2.2. Other Financial Claims
III.a.IV. Personnel
Action(s):
Motion to approve an addition of 1.5 FTE para-educators to the SPED staff passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Beair says they have around 20 students that need SPED. A few students need to 1 assistance. We have to fill the need of the IEP The posititon will remain as long as the need for 1 to 1 need.
IV. Communications from the Public on Agenda Items
V. Reports and Information
V.a. Gifts
V.b. Faculty, Staff and Students
V.b.I. Holtze Construction Project Close-Out - Ed Cable and Jon Carlson
Discussion:  Ed Cable said thank you they have come to an agreement and will be closing. Jon Carlson- Mr. Lenihan thanked Mr. Cable and Mr. Carlson. for everything with the additions. This turned out Great! Mr. Evetovich also thanked Travis for the work he did with the additions.
V.c. Administration
V.c.I. Superintendent
V.c.I.1. Track Renovation Project Update
Discussion:  Mr. Lenihan- Showed drawing of the track renovations. Mr. Kern was here for a visit. He is very passionate to have the best track in the area. He liked the wish list. Whats to be kept updated. Mr. Carlson said he would be working on cost projections.
V.c.I.2. HVAC Project Update
Discussion:  He would like to go with Carlson Provondra for this HVAc project. Air conditions gyms hallways and lecture hall. We have budget for the this air conditioning.
V.c.I.3. Weight room expansion project
Discussion:  The floor showed up today. School agreed to pay for the materials. We will cover the cost of the electrician.
V.c.I.4. Principal Evaluation Process
Discussion:  It is the same tool that he has been using. Have started goal setting Admin and Dir.
V.c.I.5. Mission/Vision statement - Updated Draft
V.c.I.6. Enrollment Report 2013-14
V.c.II. High School Principal
V.c.II.1. Level III lockdown drill follow-up
V.c.II.2. ACT initial results
Discussion:  3/4 students take the act. they are high compared to the state.
V.c.III. Special Education Director
V.c.IV. Elementary Principal
V.c.IV.1. Summer School Report
V.c.V. Junior High Principal/A.D.
V.d. Board Committees
V.d.I. Foundation and Community Relations- Ken Jorgensen, Rocky Ruhl,Rod Garwood, Carolyn Linster, Mark Lenihan and Lindsay McLaughlin
Discussion:  main focus is the tract renovation.
V.d.II. Curriculum and Americanism- Wendy Consoli, Carolyn Linster, Jeryl Nelson and Misty Beair
V.d.III. Facility/Safety- Travis Meyer, Mark Evetovich, Ken Jorgensen and Mark Hanson
Discussion:  We have a parking lot!! Old Building is total gone. Mr. Meyer stated he would like to upgrade drinking fountains at the Elementary School. Would like to replace the lawn mower as the old one is on its way out.
V.d.III.1. Master Facility Planning Discussion
Discussion:  What do we want to proceed too?? We know new lockers, air conditioning, Locker rooms. Mr. Garwood would like to have a study done and see what we need, study. Dr. Nelson agreed. Make a master plan to where we want to be. District wide. Mr. Lenihan would like to have Carlson West Provondra.
V.d.IV. Policy/Title IX- Mark Evetovich, Wendy Consoli, Jeryl Nelson and Jill Pickinpaugh
Discussion:  no report- need to meet
V.d.V. Finance(Inc. Transportation & Budget)- Mark Lenihan, Wendy Consoli, Rod Garwood, Ken Jorgensen, and Rochelle Nelson
V.d.VI. Negotiations- Jeryl Nelson, Carolyn Linster, Mark Evetovich, and Mark Lenihan
Discussion:  Will meet in executive session
VI. Action Items
VI.a. Old Business
VI.b. New Business
VI.b.I. Vote to Approve the 2013-14 Budget
Action(s):
Motion to approve the 2013-2014 Wayne Community School District Budget, as presented passed with a motion by Mr. Rod Garwood and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
VI.b.II. Vote to Approve the 2013-14 Tax Request
Action(s):
Motion to approve the 2013-2014 Wayne Community School District Tax Request, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Mark Evetovich.
No Action(s) have been added to this Agenda Item.
Discussion:  this supports the school.
VI.b.III. Track Renovation Project - Architect Contract
Action(s):
Motion to give approval to the Superintendent to execute all necessary documents and contracts with Carlson/West/Povondra Architects for the track renovation project passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Will be doing anything with the Restrooms. Mr. Carlson thought they were in good condition. Local contractors can do what need to be done.
VI.b.IV. HVAC Project - Architect Contract
Action(s):
Motion to grant approval to the Superintendent to execute all necessary documents and contracts with Carlson/West/Povondra Architects for the HVAC project passed with a motion by Mr. Ken Jorgensen and a second by Mr. Rod Garwood.
No Action(s) have been added to this Agenda Item.
Discussion:  hourly billing. would have Me. Pieper look over contracts.
VI.b.V. 1st Reading - Revision - Policy 1201 - Board Operating Procedures-Notification of Meetings
Action(s):
Motion to approve the first reading of the revision of Policy 1201, Notification of Meetings, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mr. Rod Garwood.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan explained the changes. NASB recomends that we do not relie on the local paper to have a meeting. Time frame.
VI.b.VI. 1st Reading - Revision - Policy 1209 - Board Operating Procedures - Public Participation at Board Meetings
Action(s):
Motion to approve the first reading of the revision of Policy 1209 - Public Participation at Board Meetings, as presented passed with a motion by Mr. Mark Evetovich and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
VI.b.VII. 1st Reading - Revision - Policy 4100 - Personnel-Classified-Employment
Action(s):
Motion to approve the first reading of the revision of Policy 4100 - Classified - Employment passed with a motion by Mr. Mark Evetovich and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
VII. Boardsmanship
VII.a. 2013 NASB Area Membership Meeting
VII.b. 2013 State Education Conference November 20-22, 2013 @ LaVista Conference Center
VIII. Future Agenda Items
IX. Executive Session
X. Action taken from Executive Session
Action(s):
Motion to enter into executive session for Colletive Barganing and to protect the reputation of individual who has not requested a public hearing passed with a motion by Mr. Mark Evetovich and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Those tobe present The Board, Mr. Lenihan, Mr. Peiper and Mr. Hanson.
XI. Adjournment
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