Public Meeting Minutes: November 12, 2014 at 5:00 PM - Board of Education Regular Meeting

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November 12, 2014 at 5:00 PM - Board of Education Regular Meeting Minutes

November 12, 2014 at 5:00 PM - Board of Education Regular Meeting
I. Call the Meeting to Order
Discussion:  Meeting called to order by Dr. Linster at 5:00 p.m.
I.a. Pledge of Allegiance
I.b. Announce Open Meeting Act Posting and Location - Wayne Community Schools, Wayne Public Library, and Wayne Post office.
I.c. Action on Absence and Roll Call
I.d. Approval of Agenda - The Board may enter Executive session to discuss any matter for which executive session is lawful and appropriate.
Action(s):
Motion to approve agenda as presented passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.e. Consent Agenda
Action(s):
Motion to approve consent agenda including minutes from previous meetings and financial claims, as presented. passed with a motion by Mr. Ken Jorgensen and a second by Mr. Mark Evetovich.
No Action(s) have been added to this Agenda Item.
I.e.I. Approval of Minutes of Previous Meetings
I.e.II. Approval of Financial Reports and Claims
I.f. Personnel
II. Communications from the Public and requested presentations
II.a. Cap Peterson - Northeast Nebraska Insurance
Discussion:  Cap Peterson spoke to the Board detailing the coverage of EMC Insurance Companies. He stated in his report that EMC has been providing insurance coverage for school districts for over 40 years and has been tailored to the needs of school districts, providing the broadest coverage available. While the premium shows an increase of approximately $10,000, coverage will also be increased to approximately $3,000,000 for the district. Mr. Peterson stated how he has enjoyed working with the school district and appreciates their business. The Board members thanked Mr. Peterson for his presentation.
II.b. Elementary Art Program - Sonya Tompkins
Discussion:  Sonya Tompkins began by thanking Mr. Lenihan for allowing her to update the Board on the Elementary art program. She also thanked the Board for the stipend that was approved for this program. She stated the art classes have been going very well, and she is assisted with the help of parent volunteers, especially with the lower grades. The students have been working on a variety of projects and have really been enjoying the art class. The Board thanked Mrs. Tompkins for her presentation.
III. Action Items
III.a. Old Business
III.b. New Business
III.b.I. Property & Casualty Insurance quote
Action(s):
Motion to approve the property and casualty insurance quote from EMC Insurance and submitted by Northeast Nebraska Insurance for $97,835, as presented passed with a motion by Mr. Rod Garwood and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
III.b.II. 2013-14 School Year Audit
Action(s):
Motion to receive the 2013-2014 Wayne Community Schools Audit, as presented, passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan stated the audit went well and no major issues. He thanked Rochelle Nelson and Diane Peters for all their hard work in preparing for the audit.
III.b.III. Health Insurance Quote
Action(s):
Motion to approve the quote from Coventry Health Insurance for a premium of $86,014.76 for health care insurance for the 2015-16 school year, as presented passed with a motion by Dr. Jeryl Nelson and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan announced the proposal from Coventry Health Insurance went down 3.4 percent from last year, and the Board was pleased with the decrease in the quote as presented.
III.b.IV. Wayne Community Schools Dental Plan
Action(s):
Motion to approve the quote for dental insurance for the 2015-16 school year from Ameritas, as presented passed with a motion by Mr. Mark Evetovich and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan recommended the Board approve the quote from Ameritas for the dental plan, and added there were no changes in rates.
III.b.V. Early Childhood Facility Lease
Action(s):
Motion to authorize the Superintendent of Schools to continue negotiations with Sunnyview Place LLC of Wayne, Nebraska to develop a lease of the Sunnyview property for a possible Early Childhood center for Wayne Community Schools passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
III.b.VI. Chromebook quote
Action(s):
Motion to approve the quote from GovConnection for the amount of $20,381.30 for 85 chromebooks for the 10th grade class. passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan recommended the board approve the addition of 85 Chromebooks for the 10th grade class. There have been no major problems, except for a few cracked screens, which have been easy to replace. He stated they have helped with the MAPs testing, and both the teachers and students have been pleased with this addition.
IV. Administration and Board Committee Reports:
IV.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.
IV.a.I. Superintendent
IV.a.I.1. 2010 Bonds
Discussion:  Jay Spearman spoke with Mr. Lenihan and informed him the 2010 Bonds are callable on March 11, 2015. More information will be given to the Board in December.
IV.a.I.2. Track Building ADA Upgrades and Renovations
Discussion:  Mr. Leniahan spoke to Jon Carlson about the possible timing consideration for the Track Building. If they want to have this completed next summer, they suggested bids to start possibly in January or February. Board member, Mark Evetovich, was dismissed at 6:07 p.m. from the meeting to attend the induction ceremony of the National Honor Society students.
IV.a.II. High School Principal
Discussion:  Mr. Hanson stated in his report the Safety review was completed by Ken Navitil, and overall, the District was given a very good report. There are plans to switch the Music Appreciation class affiliation with NECC to WSC. Parent/Teachers conferences were held November 10 and 12.
IV.a.III. Special Education Director
Discussion:  Mrs. Beair thanked the Garwood family for sponsoring the annual Para-Day on November 3. She attended the Tri-State SPED Law Conference on November 6th and 7th and a review of the sessions will be given at the December Board meeting. She also stated the Special Education Department will be sponsoring "Ask the Experts" session with our therapists/contracted specialists for teachers starting in December.
IV.a.IV. Elementary Principal
Discussion:  Mrs. Pickinpaugh attended the Educational Policy Forum AcQUESTT in Norfolk with Mrs. Beair and Dr. Linster. The Veteran's Day assembly was held November 11 at the high school, and hopes to have more Veterans attend in the future. She also extended a special thank you to the United Methodist Church for providing breakfast for the in-service day, and to Runza for hosting a fundraising night for WEB.
IV.a.V. Junior High Principal/A.D.
Discussion:  Mr. Ruhl sent Mrs. Lutt, Mrs. Krusemark and Mr. Schaub to attend the NNNC writing pre-assessment workshop at Northeast Community College. Red Ribbon Week took place the week of October 27. Mr. Ruhl attended a concussion workshop at the ESU. The fall sports teams concluded their season and the winter sports practices start on November 17. The Winter Sports Tailgate is set for 7:30 p.m. on November 21 and is sponsored by the Booster Club.
IV.b. Board Committees
IV.b.I. Foundation and Community Relations - Ken Jorgensen, Rocky Ruhl, Rod Garwood, Carolyn Linster, Mark Lenihan and Lindsay McLaughlin
Discussion:  Lindsay McLaughlin handed out a yearly analysis of contributions to the Board and Administration. She stated the Foundation is steadily moving in the right direction, showing total contribution of $138,673 in 2012-2013 and $80,743.49 in 2013-2014.
IV.b.II. Curriculum and Americanism - Wendy Consoli, Carolyn Linster, Jeryl Nelson and Misty Beair
Discussion:  Mrs. Consoli stated the Veteran's Day Ceremony was held this week at the high school and heard good reports on the program.
IV.b.II.1. Early Childhood Committee Report
Discussion:  Mrs. Consoli reported the next scheduled meeting is Tuesday, November 18. Mr. Lenihan suggested an AIM Document be presented on the Early Childhood Program.
IV.b.III. Facility/Safety - Travis Meyer, Mark Evetovich, Ken Jorgensen, Rod Garwood and Mark Hanson
Discussion:  Travis Meyer reported the Safety Review was conducted by Ken Navritil and overall, the district received a very good report.
IV.b.III.1. Rule 10 Safety Report
IV.b.IV. Policy/Title IX - Mark Evetovich, Wendy Consoli, Jeryl Nelson and Jill Pickinpaugh
Discussion:  Nothing to report
IV.b.V. Finance (Inc. Transportation & Budget) - Mark Lenihan, Mark Evetovich, Rod Garwood, Ken Jorgensen, and Rochelle Nelson
Discussion:  Nothing to report.
IV.b.VI. Negotiations - Jeryl Nelson, Carolyn Linster, Wendy Consoli, and Mark Lenihan
Discussion:  Mr. Nelson reported the Negotiations Committee has met once already, with the next meeting scheduled for Friday, November 14 at 7:00 a.m.
V. Boardsmanship
V.a. Annual Fall Retreat Date - Tentative date of Wednesday, December 3, at 5:00 p.m. in room 108 at the Junior/Senior High School.
Discussion:  After discussion on the date and time for the Annual Fall Retreat and the availability of all Board members, it was decided to change the date to Monday, December 1 at 5:30 p.m. in room 108 of the high school.
V.b. NASB State Conference November 19-21, 2014
Discussion:  The annual NASB State Conference will be held November 19-21 in Omaha.
V.c. Honor Coffee at 6:30 p.m.
Discussion:  An Honor Coffee was held to recognize those students inducted into the National Honor Society. The Board congratulated them on this accomplishment.
VI. Future Agenda Items
Discussion:  Future agenda items will include: the AIMS Document on the Early Childhood Program, Mr. Lenihan's contract in December, and Negotiations. An Honor Coffee will also be held to recognize the Fall sports teams.
VII. Executive Session (If Needed)
Action(s):
Motion to enter into Executive Session passed with a motion by Mr. Ken Jorgensen and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Evetovich returned to the meeting at 7:10 p.m. The Board entered into Executive Session at 7:10 p.m. for the superintendent evaluation and negotiations process. Board returned to regular session at 8:00 p.m.to discuss the District accomplishments during the 2013-2014 school year.
VII.a. Superintendent Evaluation
VII.a.I. District Accomplishments
Discussion:  1) Successful accreditation visit and AdvancED System Accreditation through 2019. 2) Increase in technology access for our students. 3) Successful transition of our network server and internet access through Windows 7. 4) Completion of a new long range facility plan that includes early childhood facilities, expansion of elementary classrooms and additional support spaces, and additions to our athletic facility. 5) Completion of HVAC, track and weight-room renovation projects. 6) Continued financial stability of the district. 7) Good test scores in NeSA, MAP and ACT in most areas.
VII.b. Negotiation Process
Discussion:  There was a brief discussion on negotiations with the next meeting with WEA set for Friday, November 14.
VIII. Action Taken from Executive Session (If Needed)
Action(s):
Motion to approve Mr. Lenihan's 2014 Reflective Evaluation as submitted, passed with a motion by Mrs. Wendy Consoli and a second by Mr. Rod Garwood.
No Action(s) have been added to this Agenda Item.
Discussion:  We will vote on the motion to approve Mr. Lenihan's 2014 Reflective Evaluation.
IX. Adjournment
Discussion:  Dr. Linster adjourned the Wayne Board of Education meeting at 8:07 p.m.
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