Public Meeting Minutes: March 9, 2015 at 5:00 PM - Board of Education Regular Meeting

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March 9, 2015 at 5:00 PM - Board of Education Regular Meeting Minutes

March 9, 2015 at 5:00 PM - Board of Education Regular Meeting
I. Call the Meeting to Order
I.a. Pledge of Allegiance
I.b. Announce Open Meeting Act Posting and Location - Wayne Community Schools, Wayne Public Library, and Wayne Post office.
I.c. Action on Absence and Roll Call
Action(s):
Motion to excuse absent Board members, Mr. Rod Garwood and Dr. Carolyn Linster, passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.d. Approval of Agenda
Action(s):
Motion to approve agenda as presented passed with a motion by Mrs. Wendy Consoli and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
I.e. Consent Agenda
Action(s):
Motion to approve consent agenda as presented passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.e.I. Approval of Minutes of Previous Meetings
I.e.II. Approval of Financial Reports and Claims
I.f. Personnel
I.f.I. Special Education Instructor
Action(s):
Motion to table the hiring of the Special Education Instructor until a candidate is recommended, passed with a motion by Mrs. Wendy Consoli and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan stated there were no recommendations for the 7-12 Special Education Instructor at this time. Interviews will soon be complete and hopefully a recommendation can be made at the March 30 Board Retreat. Mr. Lenihan also added they have done an analysis of the District's needs. Although the Board approved the additional .5 Special Education teacher, after looking at the staff and planning for the year, they are not planning on filling that .5 position. Judy Poehlman also reported to Mr. Lenihan that she received a resignation letter from Julie Lamoureux, with plans on filling this position and posting it in the newspaper.
II. Communications from the Public and requested presentations
II.a. Joan Hansen and Sue Buryanek, Library Media Services
Discussion:  Sue Buryanek and Joan Hansen gave a presentation to the Board on their collaboration and project to bring electronic books to the District, which will host a variety of devices. This also helps with the Rule 10 requirement for schools to provide a certain number of books per year. Students also have access to the electronic books during all school breaks and the summer with a link on the school website.
II.b. Misty Beair, NWEA-MAP 101
Discussion:  Mrs. Beair presented a handout to the Board explaining the NWEA-MAP testing.
II.c. Sand Creek Post and Beam - Donation of two alternators to the Industrial Tech Department in February at a value of $1,500.00.
Discussion:  The Board wished to thank Sand Creek Post and Beam for their generous donation of the alternators to the Industrial Tech Department.
III. Action Items
III.a. Old Business
III.b. New Business
III.b.I. Option Enrollment Policy 12002 Resolution
Action(s):
Motion to approve the Resolution for Option Enrollment Policy 12002, as read, passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan reported the Option Enrollment Policy 12002 Resolution is voted on annually, which talks about our Option numbers and capacity.
III.b.II. New Policies - 1st Reading Policy 9200, Video Surveillance
Action(s):
Motion to approve the first reading of the Video Surveillance Policy 9200, as presented, passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan reported this is a Policy that we need to have in place, which outlines the purpose of the cameras and what they are used for.
IV. Administration and Board Committee Reports:
IV.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.
IV.a.I. Superintendent
IV.a.I.1. Financial Update
Discussion:  Mr. Lenihan reported that state aid is being reduced by $1.7 million dollars. He stated they have done a good job of building the reserve, as well as maintaining the facilities. He added they are keeping the spending to essential purchases only, and the only two major projects for the summer will be to establish the Early Learning Center, and complete the track building project, pending bids. Mr. Lenihan ended by saying we will do our best at meeting the needs of our students.
IV.a.I.2. Teacher Contracts
Discussion:  Teacher contracts have been issued and are due March 16, 2015.
IV.a.I.3. Goal 1 Update
Discussion:  Mr. Lenihan presented a worksheet detailing Goal 1. Each goal has an objective and a strategy. He has assigned Board members to each standard, which will help maintain contact with the leadership of each standard.
IV.a.I.4. ESU 1 Report
Discussion:  Mr. Lenihan attached the ESU 1 Annual School Service Summary and stated the ESU has done an excellent job providing services to the District.
IV.a.I.5. District 17 Property
Discussion:  Mr. Lenihan was made aware of a one acre property, which was the District 17 school house. An adjacent property owner inquired if the District would be interested in selling. He added, they will do some research and get back to the Board with more details.
IV.a.I.6. National Conference on Education
Discussion:  Mr. Lenihan thanked the Board for allowing him to attend the National Conference on Education.
IV.a.I.7. Team-up with TeamMates Event
Discussion:  Mr. Lenihan reported the Team-Up with TeamMates event will be held on March 28 at the Frey Conference Suite, with a silent auction at 11:30 and luncheon at noon.
IV.a.II. High School Principal
Discussion:  Mr. Hanson's written report was made available for the Board to see, as he was absent due to illness.
IV.a.III. Special Education Director
Discussion:  Mrs. Beair reported the District was selected to participate in the Nebraska ADVISER Dashboard. This is a web-based view of student and staff data that provides educators with a quick and easy way to personalized instruction and make data driven decisions.
IV.a.IV. Elementary Principal
Discussion:  Mrs. Pickinpaugh reported that Ashley Hoffman and Carrie Wendte attended the International Reading Association meeting in Kearney, and presented to the faculty on March 4. An elementary Chess Club has begun on Friday afternoons from 3:45 to 4:30. She also wanted to thank Runza for hosting a fundraiser on March 10. Fifteen percent of all proceeds will be donated to the elementary.
IV.a.V. Junior High Principal/A.D.
Discussion:  Mr. Lenihan reported for Mr. Ruhl, stating that Winside contacted Mr. Ruhl asking if they could use our gym during the summer months, while they were having some work done on their gym. He added that we will follow Board Policy on the rental of the gym, as long as it would not interfere with our scheduled events in the summer.
IV.b. Board Committees
IV.b.I. Foundation and Community Relations - Rod Garwood, Carolyn Linster, Mark Lenihan, Rocky Ruhl and Lindsay McLaughlin
Discussion:  Dr. McLaughlin reported they are working on the details of the Alumni Basketball and Volleyball Tournament. They are looking for officials and score keepers to help in the event.
IV.b.II. Curriculum and Americanism - Wendy Consoli, Carolyn Linster, Jeryl Nelson and Misty Beair
Discussion:  No Report.
IV.b.III. Facility/Safety - Ken Jorgensen, Rod Garwood, Scott Hammer, Mark Hanson and Travis Meyer
Discussion:  Mr. Meyer stated they will be looking at some repairs to the Tech Mod roof this summer. Mr. Lenihan also added that the Wayne Community Schools will host the Relay for Life this year at the Elementary School Track.
IV.b.III.1. Zoning Pre-K Building
Discussion:  Mr. Lenihan reported the Early Learning Center building is zoned as a business, and added they will need to file for an exemption. He stated the District will look in to that more and will need to go to the City Council for that exemption.
IV.b.IV. Policy/Title IX - Wendy Consoli, Jeryl Nelson, Scott Hammer and Jill Pickinpaugh
IV.b.V. Finance (Inc. Transportation & Budget) - Rod Garwood, Ken Jorgensen, Scott Hammer, Mark Lenihan and Rochelle Nelson
IV.b.V.1. Amend Budget
Discussion:  Mr. Lenihan reported, due to refinancing of the bonds, they will need to amend the budget at the April Board meeting. Adding, this is protocol and does not change the current levy.
IV.b.VI. Negotiations - Jeryl Nelson, Carolyn Linster, Wendy Consoli and Mark Lenihan
Discussion:  No Report.
V. Boardsmanship
V.a. Back to the Basics of School Law Conference
Discussion:  Mr. Lenihan and Dr. Nelson will be attending the Back to the Basics of School Law Conference.
V.b. Open Meetings Law Workshops
V.c. Honor Coffee
Discussion:  An Honor Coffee was held to recognize the top finishers and qualifiers in the following events. Spelling Bee: Maddie Beair, Tyrus Eischeid, Mariah Frevert, Maura Loberg, Madi Meyer, Zach McManigal, Zach Schenk and James Tompkins; Jump Rope for Heart: Landon Claussen, Grant Onderstal, Jeanna Schenck, Dakota Schenck and Blake Smith; Braille Challenge: Maura Loberg; DAR Essay Contest: Abby Wieseler and Kiara Krusemark; State Wrestling Qualifiers: Jordan Cliff, Cole Koenig, Gage Schultz and Schuyler Schweers; Conference Speech Winner: Justen Stahl. On behalf of the Wayne Board of Education, Dr. Nelson congratulated and thanked all the students for their hard work and dedication.
VI. Future Agenda Items
Discussion:  Future Agenda Items will include the following: Second reading of Policy 9200, Amend the Budget, ESU 1 Contract, recommendations for Special Education Instructor, Board Retreat and Administration, Directors and Classified Staff salaries.
VI.a. March 30, 2015 - Board Retreat
VII. Executive Session (If Needed)
VIII. Action Taken from Executive Session (If Needed)
IX. Adjournment
Action(s):
Motion to adjourn meeting, passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting was adjourned at 6:14 p.m.
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