Public Meeting Minutes: June 8, 2015 at 5:00 PM - Board of Education Regular Meeting

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June 8, 2015 at 5:00 PM - Board of Education Regular Meeting Minutes

June 8, 2015 at 5:00 PM - Board of Education Regular Meeting
I. Call the Meeting to Order
I.a. Pledge of Allegiance
I.b. Announce Open Meeting Act Posting and Location - Wayne Community Schools, Wayne Public Library, and Wayne Post office.
I.c. Action on Absence and Roll Call
I.d. Approval of Agenda
Action(s):
Motion to approve agenda, as presented, passed with a motion by Mrs. Wendy Consoli and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
I.e. Consent Agenda
Action(s):
Motion to approve consent agenda, as presented. passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
I.e.I. Approval of Minutes of Previous Meetings
I.e.II. Approval of Financial Reports and Claims
I.f. Personnel
I.f.I. Classified Staff Resignation
Discussion:  Two letters of resignation were presented to the Board from Andrea Zara and Nikki Frenzen. In addition, Kim Lubberstedt, Karissa Meyer and Danielle Floerchinger will not be returning for the 2015-2016 school year.
II. Communications from the Public and requested presentations
III. Action Items
III.a. Old Business
III.a.I. Second Reading Jr/Sr High Student Handbooks
Action(s):
Motion to approve the second reading of the Jr/Sr High Handbook with the changes as attached and presented passed with a motion by Mr. Rod Garwood and a second by Dr. Jeryl Nelson.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board approved the changes as attached and presented. The Board also discussed and approved an addition to be entered in the handbook, that a student can not make the honor roll with a D+ or less.
III.b. New Business
III.b.I. First Reading, 2015-2016 Elementary Student Handbook
Action(s):
Motion to approve the first reading of the 2015-16 Elementary Student Handbook, as presented passed with a motion by Dr. Jeryl Nelson and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan spoke to the Board for the need of changing the dismissal time at the Elementary School from 3:25 to 3:20. With this change, he is hoping it will help with the high traffic that occurs in and around the Elementary school during dismissal.
III.b.II. ESU Food Cooperative Purchasing
Action(s):
Motion to approve the ESU Food Cooperative Food program, as presented, passed with a motion by Mr. Rod Garwood and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
III.b.III. HVAC Service Agreements
Action(s):
Motion to approve the service agreement from Trane Building Services for HVAC maintenance, as presented passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Travis Meyer spoke to the Board and stated three bids were received for the HVAC service agreements. Trane Building Services came in with the low bid, and added he has heard good comments regarding their service.
III.b.IV. Cold Beverage Vending Contract
Action(s):
Motion to authorize the superintendent to execute all necessary documents with Pepsi-Cola of Siouxland for a five year exclusive cold beverage vending contract passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
III.b.V. Banking
Action(s):
Motion to approve the continuation of banking services with State National Bank and Trust of Wayne for a five year period through June, 2020 passed with a motion by Mr. Rod Garwood and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Lenihan reported that two bids from local banks were received and recommended the Board approve the continuation of banking services with State Nebraska Bank of Wayne for a five year period through June, 2020.
III.b.VI. ILCD Policy and Procedure Review
Action(s):
Motion to approve the annual review of the ILCD Policy and Procedures, as presented, passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Beair spoke to the Board and stated that each year they have the annual review of the ILCD Policy and Procedures and make sure we have current policies in place, which is done through the Nebraska Department of Education Portal.
III.b.VII. First Reading, Early Learning Center Handbook
Action(s):
Motion to approve the first reading of the Early Learning Center Handbook, as presented passed with a motion by Mrs. Wendy Consoli and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
IV. Administration and Board Committee Reports:
IV.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.
IV.a.I. Superintendent
IV.a.I.1. ELL/Poverty review
Discussion:  Mr. Lenihan reported a review of the ELL/Poverty Programs, provided by the District, was held by the Nebraska Department of Education. A copy of the Performance Review of LEP and Povery Plan was made available for the Board to review.
IV.a.I.2. Goal 2 Update
Discussion:  Mr. Lenihan presented to the Board a handout for them to review with the Goal 2 Updates.
IV.a.I.3. Track Building project update
Discussion:  Mr. Lenihan reported that work began today on the track building project. A progress schedule was provided for the Board to review, adding, they are confident it will be completed by August. Mr. Lenihan stated the Athletic Boosters have agreed to help fund the signage, with a donation of $5,000. Also, a schedule of values was presented for an approximation of cost. Mr. Lenihan reported the Relay for Life was held at the track on Friday, June 5, and added it was a positive experience, and was only briefly delayed by a rain shower.
IV.a.I.4. Update on city property agreement
Discussion:  Mr. Lenihan reported that work began last week on the temporary road that the construction traffic will use for the City swimming pool project.
IV.a.II. High School Principal
Discussion:  Mr. Hanson reported that he attended a School Law Conference June 5th and 6th. He also reported the tornado warning system was installed and will also be used to run tornado drills next school year.
IV.a.III. Special Education Director
Discussion:  Mrs. Beair stated in her report that the entire staff will be given CPI training, with the first session starting this week. She also added that the Early Learning Center will be hosting the Chamber Coffee on August 14, 2015.
IV.a.IV. Elementary Principal
Discussion:  Mrs. Pickinpaugh stated in her report that the current enrollment for kindergarten is still at 62. The sixth grade graduation went well with many parents in attendance. She was also pleased to have the new tornado warning system in place and ready for next year.
IV.a.V. Junior High Principal/A.D.
Discussion:  Mr. Ruhl reported the school will be hosting a screening of "Consider The Alternative" on June 12 at 4:00 p.m. A conversation about community investment and the relationships with our public education system, Nebraska Loves Public Schools.
IV.b. Board Committees
IV.b.I. Foundation and Community Relations
Discussion:  Dr. McLaughlin reported to the Board that the District will receive a grant from the Nebraska Deptarment of Environmental Quality for the amount of $23,328. She also reported the Devil Dash was a success and thanked those who helped in the event.
IV.b.II. Curriculum and Americanism
Discussion:  No report.
IV.b.III. Facility/Safety
Discussion:  Mr. Lenihan asked the Board to review the security presentation that was given by Tom Nesbitt at the May Board meeting, and will bring it up again for discussion at a future board meeting.
IV.b.IV. Policy/Title IX
Discussion:  No report.
IV.b.V. Finance (Inc. Transportation & Budget)
Discussion:  No report.
IV.b.VI. Negotiations
Discussion:  No Report.
V. Boardsmanship
VI. Future Agenda Items
Discussion:  Review Board Policy 5400, 5002 and 2101; Board members should check on Awards of Achievement points; Board Summer Retreat will be held on July 16 at 5:00 p.m.; Review Staff Handbooks
VI.a. Summer retreat
Discussion:  The Board Summer Retreat will be held on July 16 at 5:00 p.m.
VI.b. Staff handbooks
VII. Executive Session (If Needed)
VIII. Action Taken from Executive Session (If Needed)
IX. Adjournment
Action(s):
Motion to Adjourn Meeting passed with a motion by Mrs. Wendy Consoli and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
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