Public Meeting Minutes: October 12, 2015 at 5:00 PM - Board of Education Regular Meeting

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October 12, 2015 at 5:00 PM - Board of Education Regular Meeting Minutes

October 12, 2015 at 5:00 PM - Board of Education Regular Meeting
I. Honor Coffee at 6:30 p.m.
I. Second Reading of Policy 1403 - Reimbursable Expense Policy
II. Second Reading of Policy 1403 - Reimbursable Expense Policy
II. Honor Coffee at 6:30 p.m.
III. Second Reading of Policy 1403 - Reimbursable Expense Policy
IV. Second Reading of Policy 1403 - Reimbursable Expense Policy
I. Call the Meeting to Order
I.a. Pledge of Allegiance
I.b. Announce Open Meeting Act Posting and Location - Wayne Community Schools, Wayne Public Library, and Wayne Post office.
I.c. Action on Absence and Roll Call
Action(s):
Motion to excuse absent board members, if any. passed with a motion by Mr. Ken Jorgensen and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
I.d. Approval of Agenda
I.e. Consent Agenda
I.e.I. Approval of Minutes of Previous Meetings
I.e.II. Approval of Financial Reports and Claims
I.f. Personnel
Discussion:  Two new custodial employees have been hired at the Elementary School. The postion of general ed para has been filled, awaiting the return of paperwork. Special Ed is still looking to fill a position for a para.
II. Communications from the Public and requested presentations
II.a. Property & Casualty Insurance - Cap Peterson, Northeast Nebraska Insurance
Discussion:  Cap Peterson from Northeast Nebraska Insurance, spoke to the Board about insurance coverage on the buildings, properties, and vehicles. The current policy is up for renewal in December.
III. Action Items
III.a. Old Business
III.b. New Business
III.b.I. Refuse Bid approval
Action(s):
Motion to approve the bid from Gill Hauling for refuse removal, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  The Board approved Gill Hauling as the refuse removal company. Gill Hauling will do a five day pick up for the schools.
III.b.II. Property & Casualty Insurance Quote approval
Discussion:  The Board voted to approve the renewal of the insurance policy from Northeast Nebraska Insurance that Mr. Peterson presented earlier in the meeting.
III.b.III. Snow removal bid approval
Action(s):
Motion to approve the two year agreement with Artificial Rain for snow removal, as presented passed with a motion by Mrs. Wendy Consoli and a second by Mr. Scott Hammer.
No Action(s) have been added to this Agenda Item.
Discussion:  Artificial Rain was approved to do snow removal with a two year agreement. The price has gone up from last year to $80.00. They also do the irrigation for Wayne Commmunity Schools.
III.b.IV. NSBA (National School Board Association) Fee's
Action(s):
Motion to approve the NSBA fee's for the 2015-16 school year, as presented passed with a motion by Mr. Ken Jorgensen and a second by Mrs. Wendy Consoli.
No Action(s) have been added to this Agenda Item.
Discussion:  These fees are for the National School Board Association. They provide publications and conferences for the School Board.
III.b.V. First Reading Policy 1403 - Reimbursable Expense Policy
Action(s):
Motion to approve the first reading of Policy 1403, reimbursable expense policy, as presented passed with a motion by Mr. Rod Garwood and a second by Mr. Ken Jorgensen.
No Action(s) have been added to this Agenda Item.
Discussion:  This policy will replace the current policy. Nothing has changed, this new policy reads better. This aligns with the Nebraska State Statute.
III.b.VI. Administrative Regulation 4001 B - Criminal History Background Checks
Discussion:  Wayne Community Schools uses One Source that conducts background checks for all employees. This policy covers anything that may come up from the background check that the Board and/or Superintendent may want to check before hiring. An adult and child abuse check is also done through DHHS.
IV. Administration and Board Committee Reports:
IV.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.
IV.a.I. Superintendent
IV.a.I.1. Goal 3 update - Communication Plan draft
Discussion:  Mark Lenihan and Lindsay McLaughlin have been working on a Communication Plan. This also includes strategies for implenting any communication with the public and parents.
IV.a.I.2. Teacher evaluation process update
Discussion:  This is involving staff with aligning APL Structure Model with Marzano Evaluation Model.
IV.a.I.3. Wayne Area Economic Development Business and Industry Meeting
Discussion:  Career Education teachers met with the businesses in town and went over our Career Education Program. Businesses were impressed with what we offer at WCS and also had some ideas that WCS could incorporate in Career Education.
IV.a.I.4. School Improvement Update
Discussion:  The Leadership Team is made up of eighteen people, with twelve of them being teachers and the rest Administration. Mr. Lenihan discussed with the Board some of what has been discussed at the meetings. Mr. Lenihan also discussed with the Board what was done at the last 10:00 start.
IV.a.I.5. Adjusted Land Valuation Report
Discussion:  Mr. Lenihan discussed the Adjusted Land Valuation Report. The report shows that land value was adjusted since the budget was done. This report shows how the taxes are broken down.
IV.a.II. High School Principal
Discussion:  Mr. Hanson discussed Dual Credit classes that Wayne Community Schools offer. He mentioned the upcoming testing dates for High School Freshman-Juniors.
IV.a.III. Special Education Director
Discussion:  Early Learning Center has been with field trips and Grandparent's Day. The ITE "Senior Seminar" Class from Wayne State College has designed some new playground equipment and storage sheds for the preschool.
IV.a.IV. Elementary Principal
Discussion:  Mr. Plager discussed the Parent/Teacher conferences. The Elementary has gone on some field trips. All of the Elementary participated in the Wayne State College Fun Run. The Board was impressed with the warm, friendly atmosphere at the Elementary following the tour.
IV.a.V. Junior High Principal/A.D.
Discussion:  Red Ribbon Week is being planned by Mrs. Cliff. Softball made it to State in Hastings. Two members of the Girls Golf team made it to State in Hastings. Cross Country districts will be later this week in Norfolk with State in Kearney on October 23.
IV.b. Board Committees
IV.b.I. Foundation and Community Relations - Ken Jorgensen, Rod Garwood, Carolyn Linster, Mark Lenihan, Rocky Ruhl, Lindsay McLaughlin
Discussion:  Lindsay McLaughlin commented on the small attendance at the Tailgate Party. She is working on the annual letter campaign set for November. The focus of the letter will be on purchasing technology for the High School and Elementary School.
IV.b.II. Curriculum and Americanism - Wendy Consoli, Carolyn Linster, Jeryl Nelson, Misty Beair
IV.b.III. Facility/Safety - Scott Hammer, Ken Jorgensen, Rod Garwood, Mark Hanson, Travis Meyer
Discussion:  Travis Meyer works with our insurance on recommendations for safety issues in our facilities.
IV.b.IV. Policy/Title IX - Wendy Consoli, Scott Hammer, Jeryl Nelson, Russ Plager
Discussion:  Reviewed policies and looking into a Gift Acceptance policy. The committee will work with the Foundation on this.
IV.b.V. Finance (Inc. Transportation & Budget) - Scott Hammer, Rod Garwood, Ken Jorgensen, Mark Lenihan, Rochelle Nelson
Discussion:  Discussed transportation and looking into the future at replacing some of the vans.
IV.b.VI. Negotiations - Jeryl Nelson, Carolyn Linster, Wendy Consoli, Mark Lenihan
V. Boardsmanship
V.a. Honor Coffee at 6:30 p.m.
Discussion:  Honor Coffee is recognizing students who received perfect scores on NeSA writing, math, science, and/or reading. 45 students were honored.
V.b. Report from NASB Board Meeting
Discussion:  Board liked the sessions that were offered.
V.c. Fall Board Retreat Dates
Discussion:  The Board talked about dates for the upcoming Board Retreat.
VI. Future Agenda Items
Discussion:  Finalize Communication Plan. Second reading of policy 1403.
VII. Executive Session (If Needed)
VIII. Action Taken from Executive Session (If Needed)
IX. Adjournment
Discussion:  Meeting adjourned at 6:20 p.m.
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