September 7, 2017 at 8:30 AM - Regular Meeting

Call to order: 8:30 AM

Staff:  David Ludwig, Deb Hericks, Priscilla Quintana, Scott Isaacson, Craig Peterson, Beth Kabes

Visitors:  Dave Patton, Tom Rolfes, SuAnn Witt, Russ Masco, Janine Theiler

President welcome new administrators and visitors. 

President shared the updated committee assignments.  

President shared the slate of officers.  

President West passed gavel to Kraig Lofquist, new ESUCC Board President.

Minutes were approved as posted.  

No share out topic for this meeting.   

Russ Masco and Janine Theiler were available to discuss the communication model.  How does this communication process become a two way process?  How do we simplify the process?  This process includes monthly talking points summary, burning questions noteworthy items, critical communications, and feedback survey responses.  This process will evolve over time with everyone's feedback on the process.  What our accomplishment and celebrations.  What are the optimal groups that we need to share this document?

Russ Masco and Janine Theiler were available to discuss the communication model.  How does this communication process become a two way process?  How do we simplify the process?  This process includes monthly talking points summary, burning questions noteworthy items, critical communications, and feedback survey responses.  

NDE will be submitting the ESSA Plan soon, NDE board to approve this week.  The plan is currently on Governor's desk waiting for his approval.  

Gale Hamilton, NDE was present to discuss needs improvement schools.  

Gale Hamilton, NDE was present to discuss Committee for Continuous Systemic Improvement (CCSI).  This group will create and build a standardized template for a plan for school improvement/simplifying the process/capacity building.  There is a need to develop a CIP for schools that will better connect each of these separate identified improvement areas.  There is a need to better coordinate resources of support offered to schools from various NDE-teams and ESUs so that communication and support around school improvement are consistent, coordinated, and follow best practices.  There are 87 schools across the state that are needs improvement.  We will need to identify which staff developers would need to be on this committee.  

AESA Call to Action in Washington DC the end of September.  Annual conference will be in San Antonio the end of November.  

Tom Rolfes and SuAnn Witt were present to share the new proposal for E-rate.  

ESUs 1, 2, 7, 8, 9, 10, 11, 13, 15, 16, 17 have transferred billed entity for all Layer 2 transport circuits from individual ESUs and school districts to the Office of the DEO for the FY 2018-2019 E-Rate year.  They will not get involved in Category 2 or any circuits that are not contracted with the State of Nebraska.  Does not include and school district (or ESU) that prefers to keep status quo.   Contract "privity" prevented the State of Nebraska from effectively enforcing state RFP/contract terms and technical requirements on Providers.  Using ESU and State E-rate "consultants" should reduce filing errors and provide a more enterprise approach to E-rate filing.  They will pay bills in full each month which will reduce indirect costs borne by providers, which could lead to lower services costs.  Transferring financial responsibility to the OCIO should tighten the relationship between circuit inventory, purchased capacity, contract terms, and RFP/contract management.  They will create one Form 471 for each school district rather than one Form 471 for each discount band (e.g. 40%, 50%, 60%, etc...)  They shared the timeline with the committee.  

Chad Dumas, Scott Blum and Eileen Barks were present to give an overview on Learning Forward.  Executive Leadership Programs - Leadership Development (Standards of Professional Learning), Change, and Personal Practice (Setting).  Intensive program of about 30 hours to complete programs (three full days, three half days and one day for wrap up.)   Important for PDO as whole recognize that there are standards for our work.  

Executive Director report within the Budget Hearing.  

Committee discussed the possibility of having Susan Ledek take us though the redesign process.  All looking to possibly hold a multi state conference for our ESU Boards.  Affinity groups have been really good and encourage ESU staff to join one of the groups.  

President discussed the home base for all ESUCC staff.  

President reviewed agreement with KSB School Law as attorney for 2017-2018 for ESUCC.  

President discussed the approval as David M Ludwig as the ESUCC Executive Director for 2017-2018.

President discussed the approval of Beth Kabes as the Distance Learning Director for ESUCC for 2017-2018.

Recessed Board meeting to Budget Hearing at 9:30 AM.  Reconvened meeting at 9:54 AM

There was no public comments.

Committee Chair reviewed budget reports. 

Committee Chair discussed the budget for ESUCC following budget hearing.  

Committee Chair reviewed claims, financial statements, and assets reports. 

Committee Chair reviewed August expenses. 

Committee Chair shared the ESM payment. 

Committee Chair reviewed other payments to be paid in September. 

Committee Chair shared discussions in committee.  Please review attached reports.  

Committee Chair shared discussions in committee.  Please review attached reports.  Priscilla Quintana and Colleen Lentz worked over the summer to combine several data sources into one database.  If you want your individual reports please email Colleen Lentz (clentz@esucc.org) or Priscilla Quintana (pquintana@esucc.org).  Discussion regarding loss of sales the past couple of years.  

The 2017-ESUCC-Food bids where unsealed on 05/19/2017 8:00 a.m. There was 25 invitations sent out for the bid with 8 vendors viewing the bid and 1 vendor that submitted a bid.  Sysco was found to be a responsive bidder meeting requirements of the bid and was awarded the bid by ESUCC Cooperative Purchasing Director and staff.

1. Sysco - Food Program
1. Rationale:  ESUCC Executive Director signed contract with Sysco, after a favorable review by ESUCC attorney
2. Infobase - Special Buy
1. Rationale:   ESUCC Executive Director signed contract with Infobase, after a favorable review by ESUCC attorney.

Committee Chair shared discussions in committee.  Presentations from Brightbytes, NDE, Learning Forward.  Important to have ESU Administrators present at PDO events.   

Committee Chair shared discussions in committee.  Behavior Workshop this summer was well represented.  LB552 - Senator Walls - we are working to support bill.  We are working with UNK on tele-therapy process.  SRS report is attached for your review.  

Committee Chair shared discussions in committee.  Jason Bromm and Joselyn Luedtke were present to discuss upcoming legislative session.  This will be a short session.  We will be working with Senator Walls on a short survey, to be sent out soon.  Please reply and share with those who would be of interest.  There is an interest in doing the Legislative luncheon again this year.  

Executive Director discussed the mentoring with the new Chief Administrators.  Working to pair them up with a mentor and will have some discussion points on each agenda.  

Discussion with working on budgets and how you serve your schools (what do you charge for and how do you use tax and federal dollars.) Rule 51, Section 11 is a good resource.  Rule 84 - a list of services that need approval every year.  Some Boards are not involved in budget process and others involve them.  

Continued discussion to help new administrators.  

Continued discussion to help new administrators.  

Continued discussion to help new administrators.  

No Executive Session needed. 

Motion to adjourn meeting at 11:42 AM.