April 3, 2019 at 8:00 AM - Regular Meeting

Discussion:  Call to order at 8:00 AM.

Staff:  David M Ludwig, Deb Hericks, Priscilla Quintana, Beth Kabes, Craig Peterson, Scott Isaacson

Guest: Joe Haney (ESU 9), Russ Masco

Discussion:  Commissioner Blomstedt was present to discuss the floods that happened in NE.  He shared how they assessed the damage and responses to those schools/staff in needed.  FAQs are on the NDE website they might help answer some questions.  Instructional time, there is a form in Rule 10 that schools can be filled.  The State Board will discuss what the processes will be.  Some things discussed, DL Education, different site, etc.  Schools needed to make decisions based on the well being of students (safety, roads, etc)  Need to create protocols for disasters.  Schools need to declare students that are homeless/displaced so that they can tell who was impacted.  Guidance from Fed. Department of Ed on how to use data to get aid resources, etc.  There are grants available for mental and behavioral health.  Can ESUs help administer these grants?  If we know of impacted schools from facilities (track, football fields, parking lot) funds are available.  Students are coming from other state schools (ie:: Hamburg, IA) do not account for accountability pieces but we can declare them homeless/displaced.  Do not know of dollars around schools that ESUs help.  Impacting Services - couldn't get the staff to schools to provide services - used some DL.   Is there something that we can put into the file about the situations (IEPs, etc)  Document the impact of services.  Impact on maintenance of effort logs, continue to discuss the flexibility on this, to be discussed with Fed Dept. of Ed.  Can't get students to attendance centers with not being able to get students to those facilities with no way to get there (bridges out).  Bus routes are being re-designed to accommodate the students.  Sheriffs declaring no travel on back roads, can boards override to take those roads.  Schools would be liable.  NDE continue to try and work this out.  Extension of testing window - two week extension for impact schools.  Will NDE issue a guidance letter for guidance to take an average of hours for seniors in high school to get the needed hours.  Grateful to the support of all the ESUs and their help getting schools support that they need.  Schools on Spring Break, teachers/staff were out helping in shelters, etc.  Local efforts were outstanding.  

Discussion:  Technology Director was present to give a Smart Sheet Demo of activities across the state.  He gave a demo of how we are using for the Innovation Grant.  Smartsheet is a software to be used for collaboration and work management. It is used to assign tasks, track project progress, manage calendars, share documents, and manage other work. It has a spreadsheet-like user interface. Possible to set up a smartsheet like this to show the collaboration with ESUCC, NDE, ESUs, PDO, Affiliates, Work Groups, etc to show the alignment of the Sate Board and ESUCC goals.  

Discussion:  Russ Masco shared the Talking Points, we are awaiting on information on the AWARE Grant and MTSS Facilitator Grant.  We are hoping to get these on a future talking point.  

Discussion:  Discussion on the email sent out by Corey Epler on Professional Learning Opportunity: Leading Instructional Change.  Russ Masco will try and get us more information on this discussion.  

Discussion:  Leadership Conference in Long Beach, CA in mid-July.  

Discussion:  Not present.

Discussion:  Executive Director shared updates on bold steps.  Redesign update meeting will be in May.  

Discussion:  Need to schedule a meeting.  

Discussion:  Have not met since last meeting.  

Discussion:  SIMPL Inventory next meeting will be on April 12, 2019 at 10:30AM.  

Discussion:  Pilots are putting together the value added sheets to be put into SIMPL.  Discussion on how to enter data.  Deadline has been moved to April 14, 2019.  

Discussion:  Nothing new to report.  

Discussion:  Executive Committee met and discussed a timeline transition.  They are also planning an Executive Committee retreat in June.  Discussion on what committees will bei n the future, Exec Committee structure, committee structure.  Paul Calvert is the longest standing ESU Administrator, could possibly fill the past preseident, we will also need to fill the other position.  Larrianne will be the President, Dan Schnoes would offer to be President Elect, Geraldine Erickson possibly to be the Treasurer, will need someone to fill the Secretary role.  Discuss and vote in May.  Take a look at the ESUCC Committee Re-Structure.  Chair Elect reviewed this document with the Board.  Working to become a more effective, efficient board.  Discusson on making committee meeting agenda one long running agenda so that can begin when one finishes.  

Discussion:  There no publlic comment. 

Discussion:  Committee Chair shared discussions in committee.  Disucssion on possibly adding SIMPL and AESA Dues into the MSA.  Working on MOU with NDE.  The final report from State Audit is ready for approval in May.  Committee discussed the NROC contract, and will bring forward a motion that if NDE does not provide the funding we will not renew the contract with NROC.   Committee discussed options for schools if ESUCC does not renew the contract with NROC.

Discussion:  Committee Chair reviewed reports for claims, financials statements, and assets for month of February
 

Discussion:  Committee Chair reviewed March expenses to be paid in April.  

Discussion:  Committee chair shared discussions in Committee.  Discussion on Powerschool for those schools who are not part of the consortium and who supports them.  Update on the committee that will help with the LR264 study will be ESU 1 (Bill Heimann), 9 (Gary Needham), 10 (Ron Cone), ESUCC (Scott Isaacson.)  

Discussion:  Discussion on TLT Budget requests for 2019-2020.  

Discussion:  Committee Chair shared discussion in committee.  They will begin discussions with other states to join.  Annual Buy sales have increased for this year.  Discussion on vendor who do substandard work and how to get them removed from our vendor list.  

Discussion:  Committee Chair shared discussion on contract for Innovative Office Solutions.  

Discussion:  Committee Chair shared discussions on the NLLN, still lot of questions on this committee.  Working to get what our responsibilities are in the developement process, update to come in May.  Talking points are listed in committee, please review and send questions/concerns.  Brad Giese will be the presented for PDO in May.  

Discussion:  Committee Chair reviewed the PDO Budget requests for PDO for 2019-2020.  

Discussion:  Committee Chair shared survey results that ESPD sent out on Fairbanks/MIPS random time collection and MTSS services.  Link to survey in committee agenda.  Will discuss again in May, ESPD will be discussion at their meeting in May.  SRS will be transition to new framework in July.  

Discussion:  Legislative Committee met and discussed, things are fairly quiet.  Bromm's were unable to attend as he needed to remain on the floor of the senate.  COntinue to have discussion with senators on how we can benefit them and ourselves.  NCSA Coalition continue to met.  We will continnue to provide testimony when needed.  Next year Legislative Day will be on February 12, 2020.  

Discussion:  Went through AdvancED visit, have any one utilized a stratgic planning process that works well?  No answers.  Discussion on continuing with AdvancED or looking at other.  Frameworks, AdVancEd were discussed.  Many are making the move to Frameworks.  Ongoing discussion with AdvancEd.  

Discussion:  Recess to NDE/ESUCC Collaboration meeting at 10:05am.  

Discussion:  Meeting adjourned at 1:55Pm