Public Meeting Minutes: September 11, 2017 at 8:00 PM - Board of Education Regular Meeting

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September 11, 2017 at 8:00 PM - Board of Education Regular Meeting Minutes

September 11, 2017 at 8:00 PM - Board of Education Regular Meeting
1. Call to Order
Agenda Item Type:  Procedural Item
Discussion: 

President Cox called the meeting to order at 8:02 PM in the Board Room at the High School.  Notice of this meeting was given in advance to all board members.

1.1. Roll Call
Agenda Item Type:  Procedural Item
Discussion: 

Board members present:  Nick Cox, Toby Cox, Dexter Lacey, Jeremy Loomis, Andrea Richards and Marian Richards.  Also present were Superintendent, Tony Primavera, Principal, Megan Soundy, and Office Manager, Jeanne Bishop.  

 

1.2. Pledge of Allegiance
Agenda Item Type:  Procedural Item
Discussion: 

President Cox led the Pledge of Allegiance.

1.3. Recognition of Visitors
Agenda Item Type:  Procedural Item
Discussion: 

No visitors present

1.4. Recognition of Open Meetings Act poster
Agenda Item Type:  Procedural Item
Discussion: 

President Cox advised all in attendance of the Open Meetings Act poster which was displayed in the board room.

1.5. Adoption of Agenda
Agenda Item Type:  Procedural Item
Action(s):
Motion to adopt the agenda as presented. Passed with a motion by Nick Cox and a second by Andrea Richards.
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
No Action(s) have been added to this Agenda Item.
2. Audience Communications
Agenda Item Type:  Procedural Item
Discussion: 

None

3. Services Report
Agenda Item Type:  Information Item
4. Economic Development Report
Agenda Item Type:  Procedural Item
5. Board Member/Committee Reports
Agenda Item Type:  Information Item
Discussion: 

Finance Committee met prior to tonight's meeting to review and discuss the budget and tax request

6. Administrative Report
Agenda Item Type:  Information Item
6.1. Principal report
Agenda Item Type:  Action Item
Discussion: 

Principal Soundy updated the board on the following:  Streamlining social media through administrative approval, baseline data testing has begun, reviewing testing from last year and looking at trends, book study, implementing a new teacher evaluation tool, classroom essentials and streamline instructions between classes, writing lessons, Lance Wach Air Force presentation, Journalism Ad sales, staff trainings

6.2. Superintendent/AD report
Agenda Item Type:  Action Item
Discussion: 

Superintendent and AD Primavera updated the board on the following:  Homecoming week, athletic number update, science classroom chemical audit and disposal of chemicals.



7. Action Items
Agenda Item Type:  Information Item
7.1. Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Andrea Richards and a second by Dexter Lacey.
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
No Action(s) have been added to this Agenda Item.
7.1.1. Approve August, 2017 Regular meeting minutes
Agenda Item Type:  Action Item
Attachments:
7.1.2. Approve August, 2017 Bank Transfers
Agenda Item Type:  Action Item
7.1.3. Approve transfer of $19,400 from General fund to Depreciation fund
Agenda Item Type:  Action Item
7.1.4. Approve Hot Lunch Fund claims for $6,160.00 (Payroll $3,951.42, Claims $2,208.58)
Agenda Item Type:  Action Item
7.1.5. Approve 2017 August Activity Fund claims for $5,484.91
Agenda Item Type:  Action Item
7.1.6. Approve September General Fund claims for $212,011.92 (Payroll - $175,446.99 Claims - $36,564.93)
Agenda Item Type:  Action Item
Attachments:
7.1.7. Approve Financial reports of the District
Agenda Item Type:  Action Item
Attachments:
7.2. Adopt the 2017-2018 Budget
Agenda Item Type:  Action Item
Action(s):
Motion to adopt the 2017-2018 budget as presented. Passed with a motion by Dexter Lacey and a second by Jeremy Loomis.
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
7.3. Approve the 2017-2018 Tax Request Resolution
Agenda Item Type:  Action Item
Discussion: 

2017-2018 TAX REQUEST RESOLUTION 

FOR

HAYES COUNTY SCHOOL DISTRICT #43-0079

             WHEREAS, public notice was given at least four days in advance of a Special Public Hearing called for the purpose of discussing and approving or modifying the District’s Tax Requests for the 2017-2018 school fiscal year for the General Fund, Bond Fund, Special Building Fund, and Qualified Capital Purpose Undertaking Fund of Hayes County School District #43-0079; and,

             WHEREAS, such Special Public Hearing was held before the Board of Education  of Hayes County School District #43-0079 at the time, date, and place announced in the notice published in a newspaper of general circulation, a copy of which notice and proof of publication of which is attached hereto as Exhibit A, all as required by law; and,

             WHEREAS, the Board provided an opportunity to receive comment, information and evidence from persons in attendance at such Special Hearing; and,

             WHEREAS, the Board, after having reviewed the District’s Tax Requests for each said fund, and after public consideration of the matter, has determined that the Final Tax Requests as listed below are necessary in order to carry out the functions of the District, as determined by the Board for the 2017-2018 school fiscal year.

             NOW BE IT THEREFORE RESOLVED that (1) the Tax Request for the General Fund should be, and hereby is set at $2,475,129.27; (2) the Tax Request for the Bond Fund should be, and hereby is set at $235,845.45; (3) the Tax Request for the Special Building Fund should be, and hereby is set at $0.00; and (4) the Tax Request for the Qualified Capital Purpose Undertaking Fund should be, and hereby is set at $0.00.

             It is so moved by Toby Cox and seconded by Jeremy Loomis this 11th day of September, 2017.

 Roll Call vote as follows:

            Nick Cox                                 YES    

            Toby Cox                                YES     

            Dexter Lacey                           YES    

            Jeremy Loomis                        YES    

            Andrea Richards                      YES   

            Marian Richards                      YES                                                 

             The undersigned herewith certifies, as Secretary of the Board of Education of Hayes County School District #43-0079, that the above Resolution was duly adopted by a majority of said Board at a duly constituted public meeting of said Board.

                                                                       /s/ Andrea J Richards, Secretary

7.4. Approve the Pinnacle Bank Resolution
Agenda Item Type:  Action Item
Action(s):
Motion to approve the updated Pinnacle Bank resolution updating the authorized signatures for the district. Passed with a motion by Marian Richards and a second by Dexter Lacey.
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
No Action(s) have been added to this Agenda Item.
7.5. Approve Pinnacle Insurance Agency for the Agent of Record with EMC
Agenda Item Type:  Action Item
Action(s):
Motion to approve Pinnacle Insurance Agency for the Agent of Record with EMC Passed with a motion by Marian Richards and a second by Toby Cox.
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
No Action(s) have been added to this Agenda Item.
7.6. Accept bid for purchase of new van/Suburban
Agenda Item Type:  Action Item
Action(s):
Approve the bid for the purchase of the 2018 Suburban in the amount of $43,793 Passed with a motion by Toby Cox and a second by Marian Richards.
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Transportation Committee met prior to tonight's meeting.  Discussion held regarding the two bids and their recommendation.

7.7. Approve Mary Gigax for Local Substitute teaching
Agenda Item Type:  Action Item
Action(s):
Motion to approve Mary Gigax for a Local Substitute certificate for our district. Passed with a motion by Dexter Lacey and a second by Jeremy Loomis.
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
No Action(s) have been added to this Agenda Item.
8. Discussion
Agenda Item Type:  Information Item
Discussion: 

Marian Richards asked if the district would consider doing a Climate survey later this fall.   

9. Information Only
Agenda Item Type:  Information Item
9.1. Safety Audit
Agenda Item Type:  Information Item
9.2. NASB State Education Conference Nov 15 - 17
Agenda Item Type:  Information Item
10. Correspondence
Agenda Item Type:  Information Item
11. Executive Session - if needed
Agenda Item Type:  Action Item
12. Future Agenda Items/Other
Agenda Item Type:  Information Item
12.1. District Goals
Agenda Item Type:  Action Item
13. Next Meeting - October 9, 2017
Agenda Item Type:  Information Item
Discussion: 

at 8:00 P.M.

14. Adjournment
Agenda Item Type:  Action Item
Discussion: 

President Cox adjourned the meeting at 8:27 P.M.

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