Public Meeting Minutes: December 11, 2017 at 7:00 PM - Board of Education Regular Meeting

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December 11, 2017 at 7:00 PM - Board of Education Regular Meeting Minutes

December 11, 2017 at 7:00 PM - Board of Education Regular Meeting
1. Call to Order
Agenda Item Type:  Procedural Item
Discussion: 

President Cox called the meeting to order at 7:02 PM in the Board room at the High School.  Notice of this meeting was given in advance to all board members.

1.1. Roll Call
Agenda Item Type:  Procedural Item
Discussion: 

Board members present:  Nick Cox, Toby Cox, Dexter Lacey, Jeremy Loomis, Andrea Richards and Marian Richards.  Also present were Superintendent Tony Primavera and Principal Megan Soundy.  

1.2. Pledge of Allegiance
Agenda Item Type:  Procedural Item
Discussion: 

President Cox led the Pledge of Allegiance.

1.3. Recognition of Visitors
Agenda Item Type:  Procedural Item
Discussion: 

No visitors present

1.4. Recognition of Open Meetings Act poster
Agenda Item Type:  Procedural Item
Discussion: 

President Cox advised all in attendance of the Open Meetings Act poster which was displayed in the board room.

1.5. Adoption of Agenda
Agenda Item Type:  Procedural Item
Action(s):
Motion to adopt the agenda as presented Passed with a motion by Dexter Lacey and a second by Nick Cox.
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
No Action(s) have been added to this Agenda Item.
2. Audience Communications
Agenda Item Type:  Procedural Item
Discussion: 

None

3. Services Report
Agenda Item Type:  Information Item
Discussion: 

None.

4. Economic Development Report
Agenda Item Type:  Procedural Item
5. Board Member/Committee Reports
Agenda Item Type:  Information Item
Discussion: 

Andrea Richards provided the board with a recap of the sessions she attended while at NASB State Conference. 

6. Administrative Report
Agenda Item Type:  Information Item
6.1. Superintendent/AD report
Agenda Item Type:  Information Item
Discussion: 

Superintendent report: update on grant for lunch room, "old" gym floor status.

Athletic director report:  We are hosting a holiday basketball tournament during Christmas break.  There will be 4 games on Thursday and 4 games on Friday. Update given on the high school and junior high records.  High school football districts to come out soon.

6.2. Principal report
Agenda Item Type:  Information Item
Discussion: 

Principal report:  PLC Triad with Wauneta Palisade and Maywood observed Mrs. Jeffers, ASVAB test for Juniors is complete, AMVETS program was held (Hayes Center has the highest participation in the state), teachers had a Promethean webinar training, elementary families has received positive feedback, Winter Ball in January sponsored by the freshman class, working on implementing a "standard based grading" system in the elementary to match up with essential learning concepts, review of last year's assessment testing data.

7. Action Items
Agenda Item Type:  Information Item
7.1. Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Toby Cox and a second by Dexter Lacey.
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
No Action(s) have been added to this Agenda Item.
7.1.1. Approve Regular meeting minutes
Agenda Item Type:  Action Item
7.1.2. Approve Bank Transfers
Agenda Item Type:  Action Item
7.1.3. Approve December Hot Lunch Fund claims for $8,722.23 (Payroll - $4,379.17, Claims - $4,343.06)
Agenda Item Type:  Action Item
7.1.4. Approve November Activity Fund claims for $10,713.54
Agenda Item Type:  Action Item
7.1.5. Approve December General Fund claims for $231,266.28 (Payroll $176,280.09, Claims $54,986.19)
Agenda Item Type:  Action Item
Attachments:
7.1.6. Approve Financial reports of the District
Agenda Item Type:  Action Item
Attachments:
7.2. Approve PLC Workshop for Principal and 3 teachers
Agenda Item Type:  Action Item
Action(s):
Motion to approve the PLC workshop for the principal and 3 teachers Passed with a motion by Nick Cox and a second by Jeremy Loomis.
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
No Action(s) have been added to this Agenda Item.
7.3. Approve the 2016-2017 fiscal audit
Agenda Item Type:  Action Item
Action(s):
Motion to approve the 2016-2017 fiscal audit Passed with a motion by Dexter Lacey and a second by Andrea Richards.
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
No Action(s) have been added to this Agenda Item.
7.4. Approve sale of obsolete equipment - old Promethean boards and projectors
Agenda Item Type:  Action Item
Action(s):
Motion to approve the sale of the old Promethean boards and projectors Passed with a motion by Toby Cox and a second by Dexter Lacey.
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
No Action(s) have been added to this Agenda Item.
7.5. Superintendent contract
Agenda Item Type:  Action Item
Action(s):
Move to go into executive session with respect to discussing the Superintendent's contract and it is necessary for the protection of the public interest at 7:49 PM Passed with a motion by Dexter Lacey and a second by Nick Cox.
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
Move to come out of executive session at 8:03 Passed with a motion by Dexter Lacey and a second by Jeremy Loomis.
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
Move to offer Mr. Primavera a 1 year contract for $115,000 for the 2018-2019 school year Passed with a motion by Toby Cox and a second by Jeremy Loomis.
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

President Cox moved this action item to the end of the meeting.

8. Discussion
Agenda Item Type:  Information Item
8.1. Strategic Planning
Agenda Item Type:  Information Item
Discussion: 

Setting up a work session for goal setting, strategic plan and Superintendent evaluation tool.    

8.2. Teacher Negotiations
Agenda Item Type:  Information Item
9. Information Only
Agenda Item Type:  Information Item
10. Correspondence
Agenda Item Type:  Information Item
11. Executive Session
Agenda Item Type:  Action Item
Action(s):
Motion to enter into executive session to discuss teacher contract negotiations for the purpose of protecting the public interest at 7:30 PM. Passed with a motion by Toby Cox and a second by Dexter Lacey.
  • Dexter Lacey: Yea
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
Motion to come out of executive session at 7:40 Passed with a motion by Toby Cox and a second by Jeremy Loomis.
  • Jeremy Loomis: Yea
  • Andrea Richards: Yea
  • Marian Richards: Yea
  • Nick Cox: Yea
  • Toby Cox: Yea
  • Dexter Lacey: Yea
No Action(s) have been added to this Agenda Item.
12. Future Agenda Items/Other
Agenda Item Type:  Information Item
12.1. Election of officers/committee appointments
Agenda Item Type:  Action Item
12.2. Official Depository/Newspaper election
Agenda Item Type:  Action Item
12.3. Approve technology plan
Agenda Item Type:  Action Item
12.4. Superintendent contract renewal
Agenda Item Type:  Action Item
13. Next Meeting
Agenda Item Type:  Information Item
Discussion: 

January 8, 2018 at 7:00 PM

14. Adjournment
Agenda Item Type:  Action Item
Discussion: 

President Cox adjourned the meeting at 8:10 PM

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