January 11, 2016 at 4:00 PM - Board of Education Regular Meeting

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

Dave will start the election of officers.  We have two options for the election of officers process according to Policy 2002:

Option #1:
A board member has the option of making a motion to suspend the rules and retain current officers.  Once this motion is made, a second would be needed and then discussion and voting could take place.  If a second is not received, the motion would die for lack of a second or supporting motion.

Option #2:
Election positions:

1.  A nomination ballot listing all board members will be distributed.
2.  Each board member will nominate two members for president.  The two members receiving the most votes are nominated.  In the event of a tie among three or more members, the members who tied advance to a second nomination ballot.  Again, each member votes for two with the two members receiving the most votes being the nominees for the office.
3.  The two nominees are placed on a ballot for election to the office.  In the event of a tie, a second vote will be taken.  In the event of a second tie, the winner will be selected by a toss of a coin.
4. The same procedure will be followed for nominating and electing the vice president, however, the member elected president will not be on the ballot.
5. The remaining four board members will be nominees for treasurer.  A vote will be taken as in #3 above, but using the remaining four members as the nominees.
6. The remaining three board members will be nominees for secretary.  The same voting process as in #3 above, but using the remaining three members as the nominees.

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

General Fund for $75,146.40
Payroll for $536,244.52
Total $611,390.92

Not much to point out this month:

1. $7,940 to CDW is for wireless access points.  Unfortunately, as technology is updated and we have more activity on our network, our old access points just can't keep up or are not compatible with our systems.  We are purchasing ones that we have immediate need to replace.  We applied for ERate reimbursement so will hopefully get the others at discounted rate (1/2 price).
2. Electronic Contracting for $22,148 is a large one.  Majority of it is still from the summer work with the fire marshal.  We were holding bills until the work was completed to our satisfaction.  We have another round of work for them to complete for meeting the fire marshal requirements as we still are not in compliance from their last visit, but hard to do some of the work when in session.
3. $159 to G&P is for disposal of the old shed that was on the lot by the bus barn.  We tore it down and hauled it out there.
4. I think the rest are "usual" bills or items that are self explanatory.  Call or email with questions.

Attached is the monthly report.

PreSchool has 25 being serviced.  We have 17 in the classroom and 8 serviced at home.

K-6 is 354

7-8 is 101

9-12 is 230

Total is 685

We have around 250 trophies in storage and would like to liquidate these.  They are sitting in boxes and we really have no space to display this many trophies.  None of these are conference, district or state trophies and Brandon has pulled out any unique or really old trophies for display in our historical trophy case.

Brandon has photographed and organized the trophies by year.  This information and the picture will eventually end up on our information boards so people can look back at past trophies. 

Since all trophies are photographed and cataloged, our plan is to auction these trophies.  Not sure of the process at this point but we will use this as a fundraising project for our activity fund or a specific group.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.