June 13, 2016 at 4:00 PM - Board of Education Regular Meeting

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

General Fund for $107,281.97 
Payroll for $495,659.09
Total $602,941.06

You probably noticed the budget report looks a little different.  Tammy is implementing the new software program and the new web-based program allows her to export to excel and this gives her better space to put in the payee name and the description.  I was in Kearney at the Law Conference when she completed this so if you have specific questions about the new system and some of the changes, you will need to ask her on Monday!

Here are a few items to point out:

1. Adell Eichmann is the R & A Transport that we use to transport two students to BEST Alternative School in Lincoln.  Pointed this out before but full name appears now.
2. $16,239 to Cambium Learning is for our writing curriculum textbooks and resources.
3. $1,551 to Camelot Transportation is for transporting a student to Epworth in York.
   • The students #1 and #3 are in special education so we will get some reimbursement next year.
4. $2,449 to Dietze Music is for a Marimba (percussion instrument).
5. $2,805 to Harris Solutions is the start of some bills for the new accounting software.
6. $1,728 to McGraw is for new FCS books for the Foods class.
7. $2,599 to MSDSonline -  You can find out more at msdsonline.com.  In a nutshell - this is our management program for safety and medical care for all chemicals and supplies in the district.  We have MSDS forms for all glue, paint, cleaning supplies, markers, etc. - hundreds of them. We used to open boxes and give the forms to Becky and she would make copies and update multiple 3-ring notebooks in both buildings.  If there was not a sheet in the box, she would have to download it from the companies' website.  This online program allows us to select all items and it places them in a folder on all staff members desktop.  Much easier process and less time consuming.
8. $4,919 to Paper 101 is for our annual COOP paper purchase.
9. Supply works is cleaning supplies.

I think the others should be ones you have seen before or are yearly items that are not unusual.

These are annual reports - total mileage report we do for NDE and beginning and ending mileage on our fleet.  These numbers are as of last week so there will be more summer miles due to a number of summer activities/workshops and those will be reflected in next year's numbers.

Few items to point out:

1. We ended with 865 more total miles than last year. 
2. Athletic mileage increased by 2,455 miles.  We did have more away activities this year and football had a couple of longer trips.
3. Regular route miles decreased by 2,055 miles. 
4. Staff development had an increase of 1,674 miles and not sure if this is related to more workshops or less use of personal vehicles.  Have not studied those details yet.

No real surprises or concerns with these numbers.

Start and End Miles - this report will show you current odometer readings of our fleet.  You will see we have one of our buses over 200,000 miles and a couple of others not too far away.  The 03 Malibu and the 08 red mini van are over 100,000 miles. 

I need a motion to set 4:30 p.m. start time for the July meeting.  We discussed this last month to make sure it worked.  I have Jon Carlson attending the meeting to discuss the track replacement plans.

We have discussed Board meeting start times several times and we are working on the school calendar for next year and so I would like to have another discussion. 

I would like to see us go to a 7:00 p.m. start for all meetings. 

I would also like to discuss what month the Board feels is best for the Board recognition meal.  We can set a certain month each year or do we want to just wait and see what month works best based on attendance of Board members.

We have offered the Elementary PE position to Allison Glathar.  Allison has just graduated from Peru State College.  Allison completed her student teaching at Nebraska City.  She also graduated from SCC with an Associate of Arts in March of 2013.  She is a graduate of Humboldt-Table Rock-Steinauer High School.

We are very excited to have Allison join our staff.

We need to officially accept the resignation of first grade teacher Tara Dolen.

As we shared last month, Tara is relocating to be closer to her family in Northeast Nebraska.

We will not be acting on a replacement for Tara.  We have moved Sandra Rowland, who in 2015-16 was teaching reading and math in 3rd grade and a para professional the rest of the day, to Tara's position. 

Leslie Frazier, a para professional in 2015-16, will be teaching reading in 3rd grade and will finish the day as a para professional.

We are moving current staff into different positions.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.