July 10, 2017 at 7:00 PM - Board of Education Regular Meeting

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

General Fund for $90,731.02
Payroll for $463,525.94
Total $554,256.96

Items to point out:  

1. Clear Pond Technologies for $4,680.00 is for our Teachpoint software.  This is the teacher evaluation software we use.  This is a 3 year contract.
2. MSDSonline for $4,680.00 is an online system for Safety Data Sheets.
3. Bluffs Sanitary Supply, Eagan Supply, Fisher Scientific, National Art & School Supplies, Pyramid School Products, and Staples are vendors that are part of the Coop purchasing program.  These are for coop supplies that we have received so far with a total of around $4,700.  
4. Harris for $7,276 is for our annual fees for our budget software program.

Administrative reports will take place at the meeting.  

Couple of Items:

1. State Aid was certified and we are losing $483,806.
2. Bus Drivers -we are sending a couple of applicants through the trainings.  Hopefully we can have drivers in place by the start of the year.  We still need some subs.
3. Short-term and Long-Term Planning - we will need to start discussing Board/District planning and the process the Board would like to use.

We have attached last month's enrollment report.  We have student enrollment changes but they are not updated in the computer yet.  Obviously, these numbers will change throughout the rest of the summer and the first week of school.  I find it interesting that right now we are predicting the K-6 enrollment to increase by 16 students and the 7-12 to decrease by 16 - so we are at the same number as we were in May!

The Building Committee has selected Fisher Track. They hope to remove the surface in the next couple of weeks to see what the base looks like.  The new surface will be placed on towards the end of summer hopefully!

I need to be appointed Elementary Principal until Mrs. Hartman earns her Provisional Certificate.  Mrs. Hartman will be considered an Administrative Designee until that time.  I will have Mrs. Hartman perform the day-to-day duties of that office under my and Dr. Kubicek's supervision.  We will only need to do this for a year.  There are some duties that can only be completed by a certificated administrator and we will work through those items as an administrative team.

There is a policy we will adopt tonight that addresses the use of an Administrative Designee.

I address both appointments in the recommended motion.

We have to raise our prices at least $0.10 due to Federal regulations related to a formula we have to follow regarding the setting of prices.  The formula looks at 3 year averages related to what prices we charge, income, and State and Federal reimbursements, etc. 

I am recommending that we add $0.15, due to our lunch account barely staying in the black.  We may have to transfer money in August to cover the initial ordering of food and supplies.  Even with the increases I am predicting we will be at the average level for conference and area schools.  Most are setting their prices at this meeting as well.

This equates to $26.85 increase per year per student if a student eats all 179 days. 

I am recommending the following changes:

Elementary from $2.50 to $2.65

7-12 from $2.75 to $2.90

Adults from $3.25 to $3.40

Breakfast from $1.25 to $1.30 (different guidelines)

Milk to stay at $0.35 

Milk could change as we are still waiting on new bids.  Our old company was purchased by a competitor during the spring and our provider before that was also purchased.  We have milk items out to bid.

I would like to stay at the $125 for the regular Daily Rate and at $135 for the Long Term Daily Rate (after 10 consecutive days).

We are required to review this policy and act on a resolution to set option enrollment guidelines. 

We are using the numbers as we have in the past.  We have visited administratively and this is a policy we would like to review this year during a Board/Administrative planning session.

I will have the resolution on here Monday.  It is the same as last year, as the policy has not changed.

I would like to set Monday, August 28th as our final meeting for 2016-17 to pay final bills. 

You will notice I am calling the 2017-18 budget review as a preliminary budget hearing for 2017-18.  NDE has heard from some senators that we should not be holding our only budget hearing the same night as approving the budget.  We will call this one our preliminary budget hearing and have a second one at our September 11th meeting.

This would be a 7:00 p.m. meeting unless someone needs a different time.

There are a lot of policy updates!  I have attached a information sheet regarding all of our policy updates.  A lot of the information is from KSB Law with a few of my comments added.  It just explains why we are updating the policies.  You will see that with many of them we do not have a choice but to update due to State and Federal requirements.

There are also three attachments of the policies in red-line form so you can see the editing changes.  These are from KSB law and a few have edits from the administrative team.  The document was too large for one scan job.

I will discuss some individually at the meeting.  The ones I don't discuss individually are pretty clear as to why we have to update - State or Federal requirements, changes by the Legislature, or court rulings.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.