August 21, 2017 at 7:00 PM - Board of Education Regular Meeting

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

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This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

General Fund for $143,809.65
Payroll for $458,941.77
Total $602,751.42

Just a few items I'd like to point out:

1. Eakes - we have re-negotiated our contract for printers and copiers in the district and will be saving 64% compared to our past contract.
2. ESU 4 DVLG contract for $7,000 is for our internet services, Erate contract and other services.  This is a yearly contract.
3.  The ESU bills are for 4th quarter and some of our summer services.
4. There is a large number of supplies for the 2017-18 school year and summer maintenance items in the bills. Nothing out of the ordinary.

Reports included in the packet.

K-6 is at 405.  30 students higher than May.

7-8 is at 112.  Down 3 from last May

9-12 is at 217.  Down 5 from last May.

Overall we are up 22 students at this time.  These numbers continue to change. 

PreSchool numbers keep changing as well but Birth to 5 will be somewhere around 38.  So roughly 772 students total.

We also include a chart showing the changes we have in class sizes for each grade level.  It shows their size as kindergarteners to current year or their senior year.  Interesting document for us as we plan for the future. 

The attached document shows our option enrollment history.  The last page shows the classes that are open/closed this year.

We have attached a list of certified staff, classified staff and the activity coaches/sponsors that we have in place to date.  We will review these documents.

STAR members of FCCLA will be at our meeting around 7:30 or so to do a short presentation.  We will just squeeze them in when they arrive.

Open discussion.

We are on Fisher Track's schedule and the resurface will take place around one of our away football games.  Right now the removal is tentatively scheduled for the week of the 28th.  Installation is not finalized other than it will occur this fall.

No changes from when the board gave initial approval to the 2017-18 base salary at our April regular meeting.  Only change is in the 2018-19 base salary - the teachers voted to have the 2018-19 base salary the same as the 2017-18 base salary knowing that the Board will look at the array for the 2018-19 school year and the District's financial situation and make a decision at that time regarding the 2018-19 base salary.

Need to start discussion on the process the Board would like to use for District planning.  In the past we have used a community input group and we have had Board planning sessions.

Part of our discussions need to center on facilities.  So want to discuss if we want a facility study completed or what process the Board would like to use for this process.

Not sure I have a strong feeling on the direction at this point so want this as discussion the next couple of meetings.  Obviously NASB has a program for board planning and NRCSA also has a program.  I know there are several firms that will complete facility studies with us as well.  I think there are a lot of options so just need to start discussions.

We will be reviewing the policies related to certified staff evaluations and Dr. Kubicek will review the process used for the evaluations.

We just updated this policy in July so just on the agenda for review purposes.

We review these policies every August.

The handbooks are attached.  All changes were pretty minor and are related to the policies we acted on during the July board meeting.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.