October 9, 2017 at 7:30 PM - Board of Education Regular Meeting

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

General Fund for $79,968.82
Payroll for $529,266.92
Total $609,235.74

Items to Point Out:

1. You will see a number of normal bills and some general repairs.
2. $275 to CareerSafe is for OSHA safety courses for industrial arts students.  Small $ amount, but first time doing this.
3. $2100 to Electronic Contracting is for repairs to our elementary fire alarm panel.  I discussed last month that we had lightening damage.  We will turn these into insurance and see what they can do for us.
4. The bill to Uribe for $2,589 was for the roll offs we used when removing the track surface.  
5. The bills to White Electric are for repairing the parking lot lights at the high school.  We will get some reimbursement for one pole through an individual's insurance.

Please call or email with questions as the rest seem to be "normal" or bills we see every year.

I have this on the agenda in case someone has something to share from the meeting. 

Several Board members received awards at the meeting:

Level III  Ned Pauley

Level III  Craig Shaw

Level VII  Larry Lindquist

Level VII  Dave Welsch

The report is attached.

I hope to have information by meeting time.  We did have a company out this past week and we are waiting on their bid.

A bid was received.  We will move this item to the end of the agenda and move into Executive Session for discussion.  The motion is located in the Executive Session item.

Executive Session is warranted as we have an open bid invitation to a number of companies and I do not want the current numbers shared as that would be an unfair advantage to the other companies.

I hope to have information for you on Monday.  I am having difficulties finding an independent group for a facilities study.  All that I have contacted are tied to an architect or construction firm.

Dave attended an Open Sky meeting and a meeting for the Nebraskans United for Property Tax Reform and Education and will share information related to these meetings. 

There are some documents attached related to the Nebraskans United meeting and some of those are subject to change.  Dave will review these at the meeting.

Open discussion as needed.

Larry was first elected to the Board in November of 2002 and his term began in January of 2003. 

Several Items to Discuss:

1. General discussion related to appointment or interview process.
2. Discuss use of committee or whole board.
3. Timelines and possible meeting dates (if needed).
4. Application document, if that route is chosen.
5. Possible interview questions, if that route is chosen.

I have included attachments including current board member terms, possible ad for the vacancy, possible application, and possible interview questions.

The replacement board member must be selected within 45 days.  Any special meetings will be advertised as such.

Options to Consider:

1. One option is to follow the KSB recommendation of just appointing a candidate. 
   1. We would have to brainstorm as a group and pick a candidate to recruit. 
   2. If that candidate says yes, we would appoint them at the November regular meeting. 
   3. If we don't have a candidate by the November regular meeting, we would have a special meeting for the appointment soon after so we meet the 45 day requirement.   
      
2. Whole Board Options:
   
   1. We can advertise the position requiring that an application be completed.  The whole board would review the applications and select the replacement.
      1. This would require a special meeting for the review and selection or it can all be done during the November regular meeting.
   2. We can advertise the position requiring that an application be completed.  The whole board could review the applications and set up interviews for the final selection.
      1. This would require a special meeting for the review of applications and selecting those to interview.
      2. There would be a second special meeting for the interviews.  This could be done before the November regular meeting.
      3. The replacement could then be announced at the November regular meeting.  
3. Committee Option.
   
   1. The committee could do the whole process.
      1. Use just the applications to select the replacement.
      2. Select several to interview, complete the interviews and then bring a recommendation to the November meeting.
         
   2. The committee could review applications and narrow the field for interviews that would be completed by the whole board. 
      1. This would require a special meeting for the interviews and could be completed before the November regular meeting.

We must appoint a new secretary at Monday's meeting.  I recommend Dave appoint either Ned or Craig as Tony and Jim already have positions.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.