October 8, 2018 at 7:00 PM - Board of Education Regular Meeting
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1. Milford Public Schools Board of Education Information
More Information:
Mission Statement - Milford Public Schools will prepare all students to be successful citizens: Our Mission is fulfilled when all students read with comprehension, speak and write clearly, compute accurately, reason logically, understand and appreciate the fine arts, apply suitable strategies and habits of mind to solve problems, utilize technology to communicate and to understand information and behave morally.
This agenda contains a list of subjects known at the time of its distribution. A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office. Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting. The Board reserves the right to alter the order of items, as it deems necessary. |
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2. Opening Procedures
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2.1. Call to Order, Roll Call
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2.2. Excuse Absent Board Members (if needed)
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2.3. Open Meeting Law
More Information:
Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room. |
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2.4. Additions to Agenda
Discussion:
No action for item VII. C.
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2.5. Welcome and Introduction of Visitors
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2.6. Community Input
More Information:
This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation. |
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3. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of Previous Meeting
Discussion:
The minutes for the regular meeting have the updated general fund expenditures. Payroll was $549,276.04 instead of the reported $560,000. Total expenditures was $656,182.60 instead of the reported $666,915.56.
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3.2. Payment of Claims
More Information:
General Fund for $125,296.44
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4. Reports
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4.1. Administrative Reports
Discussion:
Elementary Principal: Mrs. Hartman recognized the students and the classroom that were honored for Kindness month. She discussed the new word of the month Respect; the K-Kids Socktober event; parent-teacher conferences; and Red Ribbon Week.
Assistant Secondary Principal: Mr. Soester congratulated the cross country team, the softball team and the marching band. He discussed the Homecoming festivities and Career and College Access Day. He pointed out the upcoming junior/senior high activities. Director of Learning: Dr. Kubicek discussed MAP (Measure of Academic Progress) testing; teacher goals for the semester; teacher in-service speaker Dr. Matt McNiff; and the reading series follow-up training. He shared the school improvement goal is writing and what is being done at the 7-12 grade levels. Superintendent: Mr. Wingard included the School Law Reporter and NASB's Monthly Update. He shared the Copley family fundraiser is November 4 at the high school. He discussed that he has looked into the legal issue of firearms being auctioned at the fundraiser. He pointed out future board meetings and NASB trainings. |
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4.2. Student Enrollment Report
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4.3. NASB Area Meeting Report
More Information:
I have attached the financial talking points that were shared by John Spatz. Otherwise this item is open to comments by board members related to the area meeting topics.
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4.4. 2018 Adjusted Valuation Numbers
More Information:
I have attached the updated valuation numbers, an explanation sheet from the State, and a history of our adjusted valuation numbers.
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4.5. Discuss State Funding for Public Education
More Information:
Open discussion as needed.
Discussion:
President Dave Welsch discussed the Nebraskans United resolution. He shared that other groups are having meetings regarding property tax relief. Board Member Jessica Dunlap asked if it would be a benefit to have a representative come speak about property tax and other items.
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5. Board Commentary
Discussion:
President Dave Welsch commended the softball team on making it to the state tournament. He also commended the marching band on their performance in Hastings.
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6. Unfinished Business
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6.1. Discuss Track Replacement Project
More Information:
The installing foreman and I, along with the school board president, did a fairly thorough walk-through of the asphalt installation late Friday morning. The integrity of the asphalt looks good. The planarity certainly has some issues. With just a few exceptions, the tolerances of the asphalt are within State and National High School Federation rules. All of the ponding on the home straightaway seems to be confined to the first 6 or 7 feet on the inside edge of the track. The very edge of asphalt as it abuts the concrete is at grade as it should be. It is our intent and hope that our paver at 8 ½ feet in width can cover this dish. It seems to be asphalt paver induced and/or possibly some roller induced but it is uniform enough and within our first paving pass that we feel we can mitigate if not eliminate this low area. Again, this area does not exceed competition tolerances but we want to avoid the cosmetics of such if we can. The north radius is of the greatest concern. There are numerous areas across the paving pass of dips. It looks like they were trying to get their machine set and having some troubles. Our paver is likely to follow those dips but my foreman feels that the tracks of our paver will bridge from one to the other. This would certainly mitigate the visual that we see now. I’m sure when the pavement is dry (if we are ever going to see such), it is not as apparent as it was right after Friday morning’s rain. The back straightaway and south radius is good, for the most part. There are a few significant dips in the south radius but again they are within that first paving pass and we feel like we can bring the planarity of the rubber surface as it should be. The high jump, as probably everyone is aware, is ponding as much water as it is shedding. These high jumps are always tough to pave and that’s why most are done in concrete today. For the most part, the ponds are within tolerance and, again, we feel that we can certainly mitigate the amount of ponding. The general rule of thumb in the track industry for the appropriate governing bodies is, if the pond does not cover the head of a nickel one hour after rain in full sun, then it is considered of no significance. Whereas the high jump is not allowed to exceed 1% for competition standards, most pavers will tell you that is not possible with asphalt to have it be pond free. Many schools use a roll-dry if in fact they do have a pond in a critical area. By roll-dry, I mean the big rollers frequently used on tennis courts. I have attached pictures taken Friday Milford, NE 10-5-18 Pictures . The pictures really don’t seem to show the issues as well but it is something for your records. Our real concern is the appearance of the track after it is lined. No different than our roads or a parking lot, that white line really tells the tale with respect to any undulations. Again, this will be a cosmetic issue only and not a competition issue but sometimes the perception can go from one to the other. The bottom line is I feel that we can make a good track out of this. We are watching the weather and plan on striking this week. The forecast seems to change dramatically every day with respect to rain and the amount of rain. We will keep you apprised as to our move-in date this week. Any questions or concerns, please do not hesitate to reach out. Thank you.
Discussion:
Mr. Wingard gave an update on the meeting with Fisher Track on installing the running surface.
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6.2. Discuss Elementary Building Space and Possible Action
More Information:
As we have discussed in the past, space at the elementary is a concern. We have immediate needs regarding the number of rooms available, the lunchroom space, the preschool space, having music in a portable, and the use of portables in general, and finally an area that is considered a storm shelter.
The building committee has met and visited with Carlson West Povondra and KSB Law to discuss options for the district. We have attached a couple of drawings. We will walk through these at the meeting. The total project would be around 10,800 square feet. There would be some renovation as well to existing building areas that connect to the new construction and in the cafeteria area. CWP estimates are in the $1.8 to $2.5 million range.
Discussion:
Mr. Wingard attached and presented the plan provided by Carlson West Povondra. The building committee has met a couple of times to discuss options. This plan will be reviewed as an option for creating more space at the elementary building.
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7. New Business
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7.1. Approve the AIA B101-2017 Contract with Carlson West Povondra Architects
More Information:
We need to get a contract in place with Carlson West Povondra to continue exploring options for additional space at the elementary school. They have been billing at an hourly rate but are now to the point of involving engineers and other specialists so we need a contract in place. CWP's rate is 8% verses the 10% we have paid in the past.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.2. Review, Consider, and Take Action to Direct Superintendent to Take Action to Publish or Advertise for Bids
More Information:
I would like to move forward with the bidding process so we have firm bids to work with.
CWP has stated that their goal would be that we would have bids to review at the end of December or first week of January.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.3. Discuss Moving the November Regular Meeting Date
More Information:
NO ACTION IS NEEDED
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8. Executive Session
More Information:
The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session. |
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9. Adjourn
Discussion:
President Dave Welsch adjourned the meeting at 8:46 p.m.
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