December 17, 2018 at 7:00 PM - Board of Education Regular Meeting

More Information:  Mission Statement - Milford Public Schools will prepare all students to be successful citizens: Our Mission is fulfilled when all students read with comprehension, speak and write clearly, compute accurately, reason logically, understand and appreciate the fine arts, apply suitable strategies and habits of mind to solve problems, utilize technology to communicate and to understand information and behave morally.

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

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Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

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This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

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General Fund for  $100,183.15
Payroll for  $551,164.19
Total  $651,374.34

Building Fund  $30,000.00 for Architect Fees.

Items to Point Out:

1. $4,000 to Fisher is for painting the lines on the track.  They look good.  This should be the last payment on the track project.  More information is in the agenda item related to the track.
2. $400 to Jill Ferguson is for training related to our writing program.  Jill is our local "expert" that we use for trainings.
3. $1,044 to KSB is for legal input on student discipline, IEP writing and construction questions.
4. $502.65 to Seward County Clerk is for our share of the past election.

I believe the rest of the expenditures would be "normal" ones you see throughout the year.  Please let me know if you have questions on other ones.

 

More Information:  K-6 is 419
7-8 is 93
9-12 is 229
Total K-12 is 741

This is a two student increase from last month's report.

More Information:  A final report on the track project is attached.  We will have some grass to plant in some areas but will start that in the spring.

More Information:  Open for board member comments.

More Information:  We have attached a proposed calendar and a list of dates that have an impact on the calendar.  Graduation date is something we will need to discuss.

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Open discussion as needed.

I have attached a report from OpenSky.  Dave and I attended the NCSA Legislative Preview Conference and Renee Fry presented on this report.

More Information:  This item will be moved to later meeting upon agreement between President Dave Welsch and Superintendent Kevin Wingard.

More Information:  Steve Williams from KSB Law has created this agenda items so we may enter executive session to discuss this topic.  The bids will not be discussed in detail during this item as that has to be done in open session. The recommended motion is available.

Motion to Move to Executive Session:  Motion to move into Executive Session for a strategy session regarding the maximum price the district will pay a contractor for a construction project and to give bidding, negotiating, and contracting guidance to the superintendent regarding the same.

President's Statement for Executive Session:  The board has adopted a motion to enter closed session to conduct a strategy session regarding the maximum price the district will pay a contractor for a construction project and to give bidding, negotiating, and contracting guidance to the superintendent regarding the same because it is in the public interest to do so.  The board will limit its discussion to this issue.
 

More Information:  Mike West and Mike Kemp from Carlson, West, Povondra Architects will be in attendance for this agenda item.

I want to start discussions by reviewing the floor plan of the project.  Mrs. Hartman and I will also have information related to how these rooms will be utilized.

If discussions regarding bidding organizations included comments regarding inadequate previous work or negative reviews, the board may enter into Executive Session for the projection of public interest.

Only if Needed:  Motion to move into Executive Session for Item 7.2 to discuss the discussion of past performance by companies that provided bids.  Executive Session is necessary the protection of the public interest and the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting.

 

More Information:  This is an annual item.

More Information:  We have been having issues with our cameras and the server systems that run our cameras.  A large portion of the system is original so it is nearly 10 years old.  Obviously, technology has changed and so have the systems.  One of our main issues is that we have to do all recordings and playback of recordings on the server boxes that are in technology closets and the system at the elementary does not allow us to download a recording.  Several of the cameras need updating and we do not want to update with old technology.  The new systems are all digital and the cameras have zooming capabilities during live viewing and during playback.

The bid to update the elementary is $27,817 and the bid for the secondary building is $55,410.  The total cost for the project would be $83,225.  This included adding some cameras to areas we do not currently have covered.  The system we are bidding is the same one that the ESU uses and several area schools have.  I like that the ESU has knowledge with the system as they manage our technology infrastructure already.

My goal was to spread this out over two years, but part of the problem is that with the new servers or base stations, we would need to install a converter box for every camera that we do not update at the same time.  This converter box will allow the new technology in the servers to work with the non-digital cameras. Choosing to do the project all at once, we would see a savings at the secondary building of $16,000 by not purchasing converters and then paying for installation fees on a second round.

Right now my preference would be to approve the project with Kidwell and use Depreciation Fund to pay for this project.
 

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Executive Session will be entered for Item 7.1.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.