Public Meeting Minutes: February 10, 2021 at 4:00 PM - Board of Education Regular Meeting

1. Milford Public Schools Board of Education Information

More Information: Mission Statement - Milford Public Schools will prepare all students to be successful citizens: Our Mission is fulfilled when all students read with comprehension, speak and write clearly, compute accurately, reason logically, understand and appreciate the fine arts, apply suitable strategies and habits of mind to solve problems, utilize technology to communicate and to understand information and behave morally.

This agenda contains a list of subjects known at the time of its distribution. A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office. Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting. The Board reserves the right to alter the order of items, as it deems necessary.

1.1. Meeting was advertised in the February 3, 2021 Milford Times

More Information:

Notice is hereby given that the regular school board meeting of the Milford School District will be held Wednesday, February 10, 2021, at 4:00 p.m. at the Milford Elementary in the sixth grade room. The agenda for this meeting is kept current and is available during regular working hours at the Superintendent’s Office, 1200 West First Street, Milford, NE. To view the agenda go to https://meeting.sparqdata.com/Public/Organization/137. The agenda is also posted on the entry doors of each school building.

2. Opening Procedures

2.1. Call to Order, Roll Call

2.2. Excuse Absent Board Member(s)

2.3. Open Meeting Law - Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room

More Information:

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

2.4. Additions to Agenda

2.5. Welcome and Introduction of Visitors

Discussion: Sophia Birch, FCCLA
Cassidy June, FCCLA
Mallory Gregory, FCCLA Advisor

2.6. Community Input

More Information:

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to other non-agenda topics concerning the school district - since it is not an agenda item the board cannot discuss or take action on the matter at this time. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. The District has established separate complaint procedures for any complaints, including complaints and concerns against individual employees. As such, the Board requests that this complaint process be followed before discussion with the Board takes place. Thank you for your participation.

3. Consent Agenda

Action(s):

Motion Passed:

Motion to approve the Consent Agenda as presented Passed with a motion by Jessica Dunlap and a second by Ned Pauley.

Dunlap: Yea
Pauley: Yea
Roth: Yea
Shaw: Yea
Stahly: Yea
Welsch: Yea

No Action(s) have been added to this Agenda Item.

3.1. Review, Consider, and Take All Necessary Action on the Minutes of Previous Meeting

3.2. Review, Consider, and Take All Necessary Action to Approve Payment of Claims

More Information:

General Fund for $126,532.42
Payroll for $623,121.98
Total $749,654.40

Depreciation for $14,155

Items to Point Out:

Depreciation expense was for the replacement of the hot water boiler/heater system. We have attached a few pictures of the old unit and the replacement unit.
$6,900 to Apptegy is for our Thrillshare website package of software. It includes our website design and hosting and the programs we use to post similtaniously to Twitter, Facebook and our website.
$2,613 to Computer Hardware was for updating the computer we use for our Striv or broadcasting program.
$8,996 to Computer Hardware was for a management console for managing installation of updates and software on all of our district's chromebooks.
$5,902 to Cornhusker International was for transmission work, hydraulic repairs, and some brake repairs on one bus.
$1,306 to Harris School Solutions is our yearly fee for our AAWeb hosting for our activity fund financial program.
$1,750 to Martin Excavating is for Troy removing all of our piles of snow so we have room to move the next snow. He also removed some piles after this last snow so will have a bill next month. Troy also removed some snow piles earlier in the year for no charge as he used us as a pracice site for testing out his new skid loader. Troy always treats us right. We will also have some payments to Ron Troyer as well. We had him assist us with his skid loader.
$3,829 to Milford A/C is for all of the pipe replacement and venting replacement that took place when replacing the elementary hot water boiler.
$12,059 to NASB ALICAP is for addditional charges after they performed their audit based on our predicted numbers back in the summer. This covers increases in our property insurance, liability insurance and workmans comp.
$13,100 to Rider Classroom Spanish is our bill for the 2nd semester. This is our online Spanish instruction. We have been pleased with this program.

4. Reports

4.1. FCCLA 101 - Presentation by FCCLA Members Sophia Birch and Cassidy June

More Information: Mrs. Gregory has shared that Sophia and Cassidy, through state officer duties, have to give a specific number of presentations during the year on behalf of FCCLA. Obviously this year has been unique! I have given the approval for them to present at our board meeting.

4.2. Administrative Reports

Discussion: Elementary Principal: Mrs. Hartman recognized individual student accomplishments. She discussed the Super Bowl Canned Food Drive and the partnership with Sunrise Country Manor.

Assistant Secondary Principal: Mr. Soester recognized individual student and team accomplishments. He discussed the winter post season schedules, the practice ACT writing exam, the visit of an MHS graduate and current Air Force Academy student; and district basketball.

Director of Learning: Dr. Kubicek discussed he February 8th teacher inservice and state assessments. He shared the district will host an external team as part of the school improvement process on March 16th and 17th.

Superintendent: Mr. Wingard included the NASB Monthly Update. He discussed the condition of the buses with the extreme cold weather; ESSER II Funds; extended stop arms on the buses; and 2021-22 projected state aid. He pointed out upcoming NRCSA and NASB trainings and future meetings.

4.3. COVID-19 Report

More Information:

Governor protocols
Masks
Staff immunizations
NSAA
Youth activities

Discussion: Mr. Wingard discussed the Governor protocols; masks in school; staff immunizations; NSAA updates; and youth activities.

4.4. Review Grade Level Student Enrollment Report

More Information: K-6 is at 426     A 3 student increase from last month.
7-8 is at 125      A 1 student decrease from last month.
9-12 is at 222
K-12 is at 773   A 2 student increase from last month.

Discussion: K-6 is at 426     A 3 student increase from last month.
7-8 is at 125      A 1 student decrease from last month.
9-12 is at 222
K-12 is at 773   A 2 student increase from last month

4.5. Review/Discuss Current Exempt (Home School) Numbers

More Information: There are 92 students on the NDE Exempt (Home School) School report. You will notice there are a number of them that are still under review or that are pending. NDE is just that far behind on verification of these students/exempt schools.

Discussion: Mr. Wingard included information on current Exempt (Home School) numbers.

4.6. Review/Discuss Current/Future Option Enrollment Numbers

More Information:

We currently have 77 students that option into our district and 35 that option out for a positive 42 students. FYI - in the 2020-21 State Aid formula, we received $497,917 in Net Option Funding.
2021-22 Option Enrollment Limitations - we will review/discuss this document.
2021-22 Option Enrollment Requests to Date - we will review this document. Official action does not take place until the April board meeting.

Discussion: Mr. Wingard provided information on 2020-21 projected enrollment and present classroom numbers.

4.7. Discuss Legislative Items

More Information: We have attached several documents for review.

Discussion: President Welsch discussed the legislative process, the bills he has testified on, and LB 454.

4.8. Discuss State Funding for Public Education

More Information:

Open discussion as needed.

5. Board Commentary

Discussion: Board member Jessica Dunlap questioned the youth activities situation.

6. Unfinished Business

6.1. Review/Discuss 2021-22 Calendar

More Information: I have this on here again to see if there are any comments. We are still waiting to confirm a few activity dates and then we will move forward with reviewing with staff and then bringing back to the board for approval.

Discussion: Mr. Wingard presented the first draft of the 2021-2022 calendar.

6.2. Review/Discuss District/Administrative Priorities and School Improvement Goals

Discussion: Mr. Wingard and Dr. Kubicek discussed the priorities and school improvement goals.

6.3. Review and Discuss School Board's Annual Calendar of Meeting Topics, Annual Notices, and Annual Trainings

More Information: I have this on here again to see if anyone had any comments from the last meeting or from reviewing this document. As I stated last month, this is just a guide for meeting topics. I feel it will keep me consistent with meeting agendas.

7. New Business

7.1. Review, Consider, and Take All Necessary Action on the 2021-22 Option Enrollment Resolution

More Information: This is a yearly item for the Board. We are required to approve a resolution related to acceptance/denial of option enrollment requests. The numbers I have in this resolution are the ones we are discussing earlier in the agenda. Just a reminder that we approved two resolutions for this current school year as we lowered the class size recommendations to limit the numbers due to the COVID-19 situation.

Action(s):

Motion Passed:

Motion to approve the 2021-22 Option Enrollment Resolution as presented. Passed with a motion by Craig Shaw and a second by Jessica Dunlap.

Dunlap: Yea
Pauley: Yea
Roth: Yea
Shaw: Yea
Stahly: Yea
Welsch: Yea

No Action(s) have been added to this Agenda Item.

7.2. Review, Consider, and Take All Necessary Action on 2021-22 Staffing Recommendations

More Information: We will review the elementary and secondary staff recommendations that are attached.

Discussion: Mr. Wingard reviewed the elementary and secondary staff recommendations for 2021-22.

7.3. Review, Consider, and Take All Necessary Action on Graduation Requirements

More Information: The current graduation requirements are attached.

We should be reviewing the graduation requirements yearly with the Board. It does appear on the yearly topics document in the month of February.

Discussion: Mr. Wingard reviewed the graduation requirements.

8. Executive Session

More Information:

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.

9. Adjourn

Discussion: President Welsch adjourned the meeting at 5:53 p.m.

February 10, 2021 at 4:00 PM - Board of Education Regular Meeting

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