November 11, 2019 at 7:00 PM - Board of Education Regular Meeting

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

General Fund for $99,031.27
Payroll for $600,406.29
Total $699,437.56

 

Open discussion as needed.

1. We received our yearly deficiency of lack of personnel which leads to a segregation of duties deficiency.
2. We also received a compliance concern related to the Special Building Fund.
   1. Mierau & Co. feel we need to budget for the actual amount of our approved note with Farmers & Merchants Bank - $1,395,557.
   2. I do not feel this is any different that the Bond Fund.  We don't list the total amount of the issued bonds as an expense, only the amount due that year.
   3. I will try to get further answers on this item from the State and the State Auditor.
   4. For us to show an expense of $1,395,557 in the Special Building Fund, we would have to be able to show revenue in that amount.  The only way to generate revenue in this Fund it to have a tax levy.  We would need a levy of nearly 21 cents.  This is not even possible!  I will provide you with more information when I have answers.
   5. We may have to hold another budget hearing on the Special Building Fund once I have answers to my questions.
3. Also, I do continue to have concerns with the amount of property tax revenue we have and what the accurate county treasurer's balance is.  I will have more information for you on this at a later date.

1. The Seward School Board has this item on their agenda and may take action on the request.
2. The Hackbart property, which is in our school district boundary, has an assessed value of $256,014.  The Clowser property, which is in the Seward district, has an assessed value of $238,960.  A difference of $17,054.  Currently, this would be a loss of $157 of property tax revenue based on the current valuations and levy.
3. If an exchange were approved by both districts, the Clowser property would move to our levy structure and would have to keep the Seward Public Schools Bond Levy as well. 
4. I will want to look at the attachment of the additional map.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.