November 10, 2014 at 7:00 PM - Board of Education Regular Meeting

This agenda contains a list of subjects known at the time of its distribution.  A copy of the agenda reflecting any changes will be available for public inspection during normal business hours in the District Office.  Except for items of an emergency nature, the agenda shall not be altered later than twenty-four hours before the meeting.  The Board reserves the right to alter the order of items, as it deems necessary.

Information concerning the Open Meeting Law, Chapter 84, Article 14 of Nebraska State Statutes, is posted on the bulletin board in the back of the meeting room.

This is the public’s opportunity to speak to items on the agenda. This is also the public’s opportunity to speak to any topic concerning the school district – since it is not an agenda item the board cannot discuss or take action on the matter at this time. Future discussion can be requested as an agenda item. To be recognized, all participants must complete the Request to Address the Milford Board of Education Form. No complaints regarding specific staff members will be heard during a public meeting. The District has established separate procedures for complaints against individual employees. Thank you for your participation.

General Fund for $88,325.00
Payroll for $508,427.80
Total $596,752.80

I do not have a lot to point out as the bills this month are "normal" bills and the majority relate to supplies or repairs.

1. $256 to Chief Motel is rooms for the FFA Land Judging Team when they participated in the State competition.
2. Seminole Energy is now Continuum Retail Energy.  You will see that change monthly.
3. $1,625 to Daktronics is for updated control units for scoreboards.  I think I have mentioned this before, but the scoreboards in the old gym and at the football field will be needing replaced in the near future.
4. $6,823 to Cornhusker International is higher this month than usual.  We had a transmission replaced, other transmission work, work on a defrost blower, etc.  Items that were not cheap but needed addressed.
5. $1,237 to Electronic Contracting is for clocks in the buildings.  We have a number at the high school that needed to be updated - they are ones that did not fall in the scope of the summer remodeling.  The main clock in the old gym still needs replaced.
6. $2,895 to Hotsy is for a new power washer and related equipment/supplies.  The old unit finally gave out.  Can't find how old it is, but everyone says it was here when they started working so it was a great unit but was time to get a new one.  It gets a lot of use!

Please email or call if you have other questions.

Mr. Olson and Mr. Meyer will be presenting information about our RtI process.  We have provided information about the process in the past and want to show the Board some of the activities the teachers and administration use during the process.

They will refer to the attached documents.

PK is 15

K-6 is 351

7-8 is 110

9-12 is 219

Total K-12 is 680

This is down 3 students compared to last month.

We are still working on a few items that need to be completed or redone.  I recommend stopping by the high school so you can see the historical mural that is now completed in the hallway outside the high school office.

I have attached a financial update.

A copy of the 2013-14 Audit is attached.

Tammy has reviewed the audit and compared it to the numbers we have in our budget software system.

As usual, and we have discussed this in the past, some of the audited numbers do not match our financial software numbers.  The Auditors place expenditures and revenue in the years they were supposed to occur and not the year we received or spent it.  This happens mainly with the State and Federal Grants. 

Some numbers to point out:

For 2013-14, all receipts totaled $8,023,095.63 and all expenditures totaled $9,099,382.38.

• Total receipts increased compared to 2012-13 by $434,139.42.  Property taxes and state aid account for 79% of our receipts.
• Total expenditures increased compared to 2012-13 by $892,401.89.
• The expenditure increase is due to the high school project.  One of our issues is that we have a loan on this project and for audit purposes, our total indebtedness needs to appear as an expenditure. Therefore, our total loan amount shows up in the 2013-14 audit as an expenditure.
• General Fund receipts were $7,905,495.99 and expenditures were $8,105,218.46.

Once again, as in the past, we have a deficiency with segregation of duties due to having only two of us in the District Office completing the financial operation of the District.  Our auditor notes every year that monthly bills are approved by the Board of Education.

That is all I had to point out at this time.

The Board of Education reserves the right to enter into Closed/Executive Session for 1) the protection of the public interest, or 2) the prevention of needless injury to the reputation of an individual, and/or the individual has not requested a public meeting. When making a motion to enter into Closed/Executive Session, the member making the motion should be as specific as possible as to the reason(s) for executive session.

The Board President will restate the reason for Closed/Executive Session after the motion has been acted on.