Public Meeting Minutes: December 14, 2015 at 7:00 PM - Board of Education Regular Meeting

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December 14, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

December 14, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Greg Sampson and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
3. CURRICULUM/INSTRUCTION REPORTS
3.1. Social Studies Report
Discussion:  Steven Gubbels provided an update on the 7-12 social science program to include how the department is measuring student performance and making necessary adjustments. Senior student Ethan Gubbels provided an update on the underground railroad project.
4. PRINCIPALS’ REPORTS
4.1. Mr. Pfingsten's Report
Discussion:  Mr. Pfingsten summarized his written report for the board.
4.2. Mr. Shada's Report
Discussion:  Mr. Shada summarized his written report for the board and responded to questions concerning gate receipts and scheduling.
4.3. Mrs. Morgan's Report
5. SUPERINTENDENT’S REPORT
5.1. Holiday Celebrations
Rationale:  Meat and cheese trays for staff on Tuesday, December 22, 2015
5.2. February Board Retreat
Rationale:  Discuss date, location, and topics to include establishing/updating annual board goals.
Discussion:  The board scheduled a retreat for February 9 at 5:30 p.m. at J's Steakhouse in Fremont.
5.3. January - Annual Board Organizational Meeting
5.4. NSAA input on transgender participation guidelines
Rationale: 

At the January District Meetings member districts will be asked to vote on two proposal changes to the constitution that address transgender participation and the NSAA Board of Directors have developed an approved ruling that is attached.  They are seeking a response from member districts pertaining to this ruling. 

 

Discussion:  Superintendent Johnson shared information and lawyers recommendation pertaining to local policy. The board is comfortable taking the recommended approach to making no changes to policy at this time and also advised admin on how to respond to NSAA suggested policy.
6. COMMITTEE AND REPRESENTATIVE REPORTS
6.1. Americanism/Education Evaluation
6.2. Buildings and Grounds Committee
Discussion:  Update on before/school program and fencing was provided.
6.3. Finance Committee
Discussion:  Matt O'Daniel, committee chair, shared information about Dec. 4 meeting with auditor Ric Ortmeier pertaining to the audit.
6.4. Negotiations Committee
Discussion:  Greg Sampson, committee chair shared that the committee has met three times this past month and he shared that negotiations continue with the AEA.
6.5. NASB Legislative Representative
Discussion:  Micheal Dwyer shared that Senator Fischer had to reschedule her visit that was planned for this week.
6.6. Professional Development Sharing
7. NEW BUSINESS
7.1. Discuss and Consider the 2014-2015 Annual Audit.
Action(s):
Motion to accept the 2014-2015 Annual Audit as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
7.2. Discuss, Consider and Take Necessary Action to approve the Early Retirement Incentive Program application from Cheryl Larsen and her resignation effective at the end of the 2015-2016 school year.
Action(s):
Motion to approve the Early Retirement Incentive Program application from Cheryl Larsen and to accept her resignation effective at the end of her 2015-2016 contract Passed with a motion by Greg Sampson and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
7.3. Discuss and Consider the AQuESTT rating system
Discussion:  Lynn provided overview of the new rating system and that all Arlington schools and buildings are rated as GREAT schools.
8. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
8.1. Minutes of the Previous Board Meeting(s)
8.2. Monthly Financial Reports
8.3. Claims (Check Register)
8.4. Special Fund Transfers
Rationale: 

Bond Fund                      Union Bank                   $337,263.75         Principal and Interest Payment 

Employee Benefit Fund    BSBC         $7,544.75             Health Insurance

Construction Fund:          Advanced Engineering System  $9,500       HVAC

Depreciation Fund      Master's Welding           $1,000.00             Football Field Fence

8.5. Hot Lunch Report
8.6. Activity Report
9. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

9.1. Discuss and Consider the performance evaluation of the superintendent.
Action(s):
motion to enter into executive session to complete the evaluation of Superintendent Johnson and to protect the needless injury to the reputation of an individual Passed with a motion by Micheal Dwyer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  President Dwyer stated that the board would be going into executive session to complete the evaluation of Superintendent Johnson and to protect the needless injury to the reputation of an individual. He suggested that the executive session would resume at 8:20 following a five minute break.
10. ACTION ON EXECUTIVE SESSION ITEMS
Discussion:  The board exited executive session at 9:12 p.m.
10.1. Discuss, Consider, and Take Necessary Action on the performance evaluation of the superintendent.
Discussion:  In open session the board shared and discussed the final evaluation with Superintendent Johnson. The board shared the average score on each duty in the summary evaluation. The five point rubric defines a three as being satisfactory. Performance defined as meeting satisfactory performance and results are achieved. The required skills and knowledge are in evidence and occasionally performance exceeds job requirements. Relationship with the Board of Education: 4.216 Leadership: 4.25 Business and Financial Management: 3.94 Educational Program and Planning: 3.83 Personnel: 3,95 Community Relations: 4.095 Personal Traits: 4.092
11. ADJOURNMENT
Discussion:  There being no further business meeting was adjourned at 9:34 PM
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