Public Meeting Minutes: June 12, 2017 at 7:00 PM - Board of Education Regular Meeting

1. OPENING PROCEDURES

Rationale:

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

1.1. Call Meeting to Order

Discussion: Board Members Present: Matt O'Daniel, Teri O'Flaherty, Bruce Scheer, Jessica Scheer, Luanne Sundberg, Shanon Willmott. Also present was Superintendent Lynn Johnson, High School Principal, Aaron Pfingsten, Athletic Director, James Shada, Elementary Principal, Jacqueline Morgan and Cheryl Keeler, recording secretary.

1.2. Roll Call

1.3. Pledge of Allegiance

1.4. Approval of Regular Meeting Agenda

Rationale:

Action(s):

Motion Passed:

Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

2. WELCOME TO GUESTS AND PUBLIC FORUM

Rationale:

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM:

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education.

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion: Mr. Craig Burns was present and wished to speak regarding agenda item 7.1. President O'Daniel welcomed Mr. Burns input and requested it be during that agenda item discussion.

3. PRINCIPALS’ REPORTS

3.1. Mr. Pfingsten's Report

Discussion: Mr. Pfingsten was available to answer questions and elaborated on his written reports. Discipline data was reviewed and emphasized the need for more communication with parents to cut down on tardiness. Other items in his written report included an Instructional Model update and FBLA and SKILLS upcoming trips to nationals.

3.2. Mrs. Morgan's Report

Discussion: Mrs. Morgan was available to present written report and answer questions. Among the written report items reviewed were recent elementary carnival, MAP results with RIT scores, field day and current STEAM camp. Proceeds of carnival, $3,210, will go towards new playground equipment.

4. SUPERINTENDENT’S REPORT

4.1. AEA Request for bus use in county parade

Rationale:

Rationale - Utilization of the bus in this type of a situation would be under the auspices that this is a school sanctioned event (as this entity does not qualify as an 'municipality, county, or qualified public-purpose organization' who can enter a lease agreement for use of school bus.) As such, school assumes liability.

The AEA will use one of our licensed bus drivers and the only cost to the district is gas to get the bus to and through the parade.

Discussion: Mrs. Johnson presented the request from AEA to the Board. This would be considered a school sponsored event and all participants would be school employees so it would be in compliance with state regulations and policy.

4.2. eMeetings software changing to Sparq

Discussion: Mrs. Johnson informed the Board of upcoming changes to eMeetings software.

4.3. Update on staffing

Rationale:

Certificated Staff Update

Hires:

Tyler Spitser - Hired to teach physical education.

Noncertificated Staff Update

Hires:

Jennifer Foreman - Elementary Para

Lynette Wooster - Elementary Para

Discussion: All certified teachers have been hired. There are still 5 non-certified positions open.

4.4. Enrollment Figures

Rationale:

	PK	KG	1st	2nd	3rd	4th	5th	6th	7th	8th	9th	10th	11th	12th	Total
2000-2001	0	42	37	36	35	45	46	40	34	52	50	56	68	53	594
2001-2002	0	38	44	41	37	35	43	42	47	35	64	49	54	62	591
2002-2003	0	25	42	45	46	40	37	46	48	47	37	65	50	53	581
2003-2004	0	36	29	39	45	49	41	42	48	48	54	38	67	47	583
2004-2005	0	33	38	33	42	46	46	46	42	51	55	52	33	66	583
2005-2006	22	37	37	35	36	43	47	50	52	50	59	55	49	34	606
2006-2007	26	28	40	39	34	35	44	47	49	55	57	63	54	50	621
2007-2008	24	42	28	42	43	36	36	41	48	54	60	53	64	56	627
2008-2009	28	34	37	32	44	39	36	42	44	45	60	51	51	59	602
2009-2010	24	43	36	39	32	42	38	34	39	45	49	60	57	53	591
2010-2011	21	31	45	34	42	32	41	42	39	40	57	53	56	55	588
2011-2012	22	33	31	43	38	42	38	39	41	39	43	53	50	57	569
2012-2013	25	26	28	34	40	40	47	38	40	41	44	43	54	53	553
2013-2014	25	46	29	31	37	47	43	46	40	45	49	41	46	57	582
2014-2015	26	45	44	28	37	40	49	42	46	40	55	51	40	47	590

Discussion: The current enrollment of K-12 at 624 is higher than past and the data shows fewer students are optioning out. Discussion on opportunities to co-op with other schools for sports like soccer and swimming was initiated by Bruce Scheer. Mr. Shada will check with Fremont again and see if they are interested in letting Arlington students coop.

4.5. Internet Safety & Acceptable Use Policy and Acceptable Use of Computers and Networks Agreement Form

Rationale: Board members should have signed Acceptable Use Form on record with the District since they are using district internet addresses, district wifi, and in some cases district devices.

Discussion: Board members returned updated forms.

4.6. Update on Summer Projects

Rationale:

Summer Projects:

Track resurface - In progress. Overlay done next week, paint lines in July.

Kitchen Dishwasher - Installed

Kitchen Ceiling - In progress

Weight Room Lights - TBD

Cement - Track area done, other three areas TBD

Shower Heads - scheduled for July work

Room 9 Upgrades - In progress

Paint Blue Gym - In progress

Discussion: Superintendent Johnson presented written list of summer projects.

5. COMMITTEE AND REPRESENTATIVE REPORTS

5.1. Americanism/Education Evaluation

Discussion: No report.

5.2. Buildings and Grounds Committee

Discussion: No Report

5.3. Finance Committee

Discussion: No report

5.4. Negotiations Committee

Discussion: No report

5.5. NASB Legislative Representative

Discussion: No current representative

5.6. Professional Development Sharing

Discussion: No report

6. UNFINISHED BUSINESS

6.1. Discuss, Consider and Take Necessary Action to adopt changes to Policy 5417 School Wellness Policy and addition of Policy 3571 School Meal Program and Meal Charges on second reading

Rationale:

The School Wellness Committee existing of Shirley Holck, Kerri Harris, Doug Hart, Sara Horner, Jacque Morgan, Bart Miller, and Steve Johnson have reviewed the current School Wellness Policy and proposed changes as well as another version of the same policy from a different law firm. They are recommending a the school wellness policy that is less defined and restrictive which allows the district to meet federal requirements in the manner that best suits our needs.

They have also reviewed School Meal policies and are recommending the one provided to the board which is reflective of current practice.

Action(s):

Motion Passed:

Motion to adopt Policy 5417 School Wellness Policy and Policy 3571 School Meal Program and Meal Charges on second reading Passed with a motion by Teri O'Flaherty and a second by Jessi Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

7. NEW BUSINESS

7.1. Discuss and Consider Policy 3520 Transportation

Rationale: There is a patron request for the board to consider amending Policy 3520 such that option enrollment students can be picked up/dropped off at their residence.

Discussion: Craig Burns addressed the Board regarding his request for pick up of his three children. Board response was that current policy does not allow for pick up of option students unless they are on a regular bus route. Even though the children are "on the line" of the district, they are still option. From a legal perspective, changing the policy would open the doors for every option student. Logistically and financially it just isn't possible for the district to pick up all option students. A pick up spot is provided at Menard's in Fremont for option students. Mrs. Johnson will communicate to Mr. Burns the pick up spot closest to his home when bus routes are set the end of July.

7.2. Discuss, Consider and Take Necessary Action to adopt Policy 5416 Student Fees and Student Fees Appendix.

Rationale:

a. Review the amount of money collected from students pursuant to the student fees policy of the district for the 2017-2018 school year.

b. Hold a public hearing to discuss, consider and receive input on the proposed student fees policy. The public will be given the opportunity to present information and opinions on the proposed student fees policy.

c. Discuss, consider and take necessary action to adopt Policy 5416 Student Fees.

Action(s):

Motion Passed:

Motion to approve Policy 5416 Student Fees as presented for the 2017-2018 school year, inclusive of Appendix '1' Passed with a motion by Teri O'Flaherty and a second by Jessi Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Discussion: President O'Daniel opened a Public Hearing to received input from the public on the student fees policy at 7:52 pm. and receiving no input, the hearing closed at 7:53 pm.

7.3. Discuss, Consider and Take Necessary Action to reaffirm Policy 6400 Parental Involvement.

Rationale: a. Hold a public hearing to discuss, consider and receive input on the proposed parental involvement policy. The public will be given the opportunity to present information and opinions on a proposed parental involvement policy.

Action(s):

Motion Passed:

Motion to reaffirm Policy 6400 Parental Involvement as presented Passed with a motion by Matt O'Daniel and a second by Shanon Willmott.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Discussion: President O'Daniel opened a Public Hearing to received input from the public on the parental involvement policy at 7:55 pm. and receiving no input, the hearing closed at 7:56 pm.

7.4. Discuss, Consider and Take Necessary Action to adopt a resolution to enter into a lease agreement for computers with Lease Finance Group

Action(s):

Motion Passed:

Motion to adopt the resolution to enter into a computer lease agreement with Lease Finance Group as presented Passed with a motion by Bruce Scheer and a second by Teri O'Flaherty.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

7.5. Discuss, Consider and Take Necessary Action to enter into a lease agreement for a copier/printer system.

Rationale:

Two vendors provided quote.

The difference in monthly costs is negligible ($13.78/month)

Action(s):

Motion Passed:

Motion to authorize Lynn Johnson to enter into a lease copier/printer system agreement not to exceed $1725 a month Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

7.6. Discuss, Consider and Review Police 5415 Anti-Bullying.

Rationale: Policy is reviewed annually no action needs taken.

7.7. Discuss and Consider the Annual Activities Report

Discussion: Mr. Shada was available to answer questions on his written report. Each Coach/Sponsor submitted a brief written summary of their sport/club. Mr. Shada highlighted participation numbers, which at an average of 79% student participation in non-athletic programs, is one of the highest in our conference.

7.8. Discuss and Consider amending the following policies on first review: Policy 1200 Anti-discrimination, Policy 3130 Purchasing, Policy 3570 ESSA (Every Student Succeeds Act), Policy 4003 Anti-discrimination, Anti-harassment, and Anti-retaliation, Policy 5001 Form: Summary of Immunization Rules & Regulations, Policy 5004 Full-time and Part-time Enrollment, Policy 6800 Internet Safety and Acceptable Use Policy, Policy 8130 Annual Organization Meeting, Policy 9330 Parliamentary Procedure.

Discussion: All amendments are due to some legislative change. Some are required others are just suggested.

7.9. Discuss and Consider the following new policies on first review: Policy 3131 Procurement Plan - School Food Authorities, Policy 3131.1 Procurement Plan Code of Conduct, Policy 4028 Employee Fundraising, Policy 5001 Summary of the School Immunization Rules & Regulations, Policy 5413 Requests to Contact Students & Student Interviews by Non-School Personnel, Policy 5418 Homeless Students.

Discussion:

8. CONSENT AGENDA

Action(s):

Motion Passed:

Motion to approve the consent agenda as presented Passed with a motion by Teri O'Flaherty and a second by Shanon Willmott.

Matt O'Daniel: Yea
Teri O'Flaherty: Yea
Bruce Scheer: Yea
Jessi Scheer: Yea
Luanne Sundberg: Yea
Shanon Willmott: Yea

No Action(s) have been added to this Agenda Item.

8.1. Minutes of the Previous Board Meeting(s)

8.2. Monthly Financial Reports

8.3. Claims (Check Register)

8.4. Special Fund Transfers

Rationale:

Employee Benefit Fund Blue Cross/Blue Shield $7,914.45

Construction Fund Advanced Engineering Systems, Inc. $3,609.90

Construction Fund Getzschman Heating LLC $14,250.00

Bond Fund Union Bank (Admin. Fees) $500.00

Bond Fund Union Bank (Interest) $42,863.13

QCPUF First National Bank (Interest) $24,026.25

8.5. Hot Lunch Report

8.6. Activity Report

8.7. Hires

Rationale:

Hire Tyler Spitser as a physical education teacher.

Hire Jennifer Foreman as an elementary para.

Lynette Wooster as an elementary para.

9. EXECUTIVE SESSION

Rationale:

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

10. ACTION ON EXECUTIVE SESSION ITEMS

11. ADJOURNMENT

Discussion: There being no further business meeting adjourned at 8:32.

June 12, 2017 at 7:00 PM - Board of Education Regular Meeting

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