Public Meeting Minutes: August 14, 2017 at 7:00 PM - Board of Education Regular Meeting

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August 14, 2017 at 7:00 PM - Board of Education Regular Meeting Minutes

August 14, 2017 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion: 

President O'Daniel called the meeting to order at 7:00 PM

1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Jessi Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessi Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

2.1. FBLA Report
Discussion: 

Four FBLA students who participated at National FBLA presented information to the board on their trip to Anaheim and they also thanked the board for their support and the opportunity.  Student presenters included Alex Timm, Rachel Kramer, Jayden Spoon, Emily Kramer.  The students earned a third place and eighth place finish at nationals.  

3. SUPERINTENDENT’S REPORT
Discussion: 

During the first part of the board meeting some of the new teachers stopped in after their open house to meet the board.  New teachers Connor Eurek, Colter Mattson, Heather Mueller, Kristi Rollins, and Kylie Hoegermeyer stopped in to meet the board.

3.1. Enrollment Figures August 2017
Discussion: 

August 2017: PS-6  351; 7-12 320  Total  671.  The board discussed the current enrollment, the trend of increasing enrollment, and the desire to be proactive in best serving our students when faced with increasing enrollment.  There was some discussion about means in which we may be able to get some prediction of how enrollment may trend.  Jessica Scheer mentioned that a reduction in lot prices may be impacting new home builds and Lynn Johnson mentioned that the new Costco plant may have a future impact.  The rate of growth and location is difficult to predict and a moving target. Lynn shared that the administration has ideas on how we may be able to improve on services to our current students and suggested that likely courses of action will involve hiring which needs to be handled by late fall so we can get in the market for the best candidates.  Luanne Sundberg suggested that this may be a good discussion point at a community engagement session. Matt O'Daniel suggested that the administration should prepare proposals for board consideration.

3.2. Discuss Staffing Updates
Rationale: 

 

Noncertificated Staff Updates:

Resignations

Jeannie Donnelly as high school special education paraprofessional

Kathy Pettit and Chanell Werth as elementary special education paraprofessionals.

Hires

Tina Doughty as high school special education paraprofessional

Mikala Ellison and Wanda Totten as elementary special education paraprofessional

Mary Linder as cafeteria employee. 

 

Discussion: 

Heather Mueller & Colton Mattson stopped in to meet Board.  We are now fully staffed.

3.3. Annual Building Walk Through
Discussion: 

Three board members were on hand for the walk through prior to the board meeting.  The remaining three had gone on a walk through during committee meeting within last two weeks.  Lynn Johnson pointed out progress on main projects: HVAC, blue gym painting, lights and dishwasher in kitchen, concrete work, track refinish, and remodel of Rm. 9. 

3.4. Annual Review of Summer Maintenance
3.5. Update on Eclipse Activities
Discussion: 

The building principals Aaron Pfingsten and Jacque Morgan shared the respective building plans with the board.  Luanne Sundberg mentioned that we could use the village cable channel to make information available to patrons. 

3.6. Board and Committee Meeting Agendas/Minutes
Discussion: 

Lynn Johnson shared the new format for board and committee meeting's agenda(s)/minute(s) that is being implemented through the new meeting software. 

4. COMMITTEE AND REPRESENTATIVE REPORTS
4.1. Americanism/Education Evaluation
Discussion: 

NO

4.2. Buildings and Grounds Committee
Discussion: 

There was no committee meeting but Luanne Sundberg did note that since the Arlington Youth Sports has officially changed their name that we may need to investigate how that impacts our agreement concerning the softball field. 

4.3. Finance Committee
Discussion: 

Committee chairmen Teri O'Flaherty shared that the committee has preliminary numbers determined and are waiting on valuations to be certified to finalize the budget.  She also shared that the committee is focused on increasing the amount levied in the Series 2017 bonds to meet the needs of the increasing payment schedule.  Matt O'Daniel indicated that the budget is responsive to established board budget goals and that Lynn will meet with board members not on the finance committee to discuss preliminary budget prior to finance committee's final work. 

4.4. Negotiations Committee
Discussion: 

No - Meet in October.

4.5. St. Paul's Liaison
Discussion: 

Luanne Sundberg shared that the minutes are self explanatory and asked if anyone had questions about the minutes noting that it was a pleasure to meet the new St. Paul's principal, Dr. Larry Wooster. 

4.6. NASB Legislative Representative
4.7. Professional Development Sharing
Discussion: 

Area meeting. 

5. UNFINISHED BUSINESS
5.1. Discuss, Consider, and Take Necessary Action to amend Policy 8130.
Rationale: 

Further clarification on the protocol to be followed in the case of a tie vote for president. 

Action(s):
Motion to amend the policy to clarify that the tie breaker for president will be option A as presented Passed with a motion by Jessi Scheer and a second by Shanon Willmott.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessi Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

The board briefly discussed the pro's and con's of the two options that were presented for consideration from the lawyers.  Members agreed that current practice, Option A, would be preferred method for breaking a repetitive ballot tie. 

6. NEW BUSINESS
7. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessi Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
7.1. Minutes of the Previous Board Meeting(s)
Rationale: 

Approved minutes for July 10, 2017 Regular Board Meeting and July 19, 2017 Special Board Meeting.

7.2. Monthly Financial Reports
7.3. Claims (Check Register)
7.4. Special Fund Transfers
Rationale: 

Blue Cross/Blue Shield  Employee Benefit Fund-Admin.  Health Insurance       $7,914.45

Coach Masters   Depreciation Fund  Blue Bird Bus   $65,425.00

Getzchmann Heating, LLC    Construction Fund - HVAC Project   $161,500.00 

AES    Construction Fund - HVAC Project      $3,609.89

                                                                                 

 

7.5. Hot Lunch Report
7.6. Activity Report
7.7. Resignations of Jeannie Donnelly as high school special education paraprofefssional and Kathy Pettit and Chanell Werth as elementary special education paraprofessionals. Hire Tina Doughty as a high school special education paraprofessional, Mikala Ellison and Wanda Totten as elementary special education paraprofessionals, and Mary Linder as a cafeteria employee.
8. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

9. ACTION ON EXECUTIVE SESSION ITEMS
10. ADJOURNMENT
Discussion: 

Adjourned at 7:50 PM

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