Public Meeting Minutes: September 11, 2017 at 7:00 PM - Board of Education Regular Meeting

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September 11, 2017 at 7:00 PM - Board of Education Regular Meeting Minutes

September 11, 2017 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion: 

President O'Daniel called the meeting to order at 7:03 p.m.

1.2. Roll Call
Discussion: 

President O'Daniel indicated that roll call for the hearing that proceeded this meeting would stand as taken with all board members present and also present was Superintendent Lynn Johnson, High School Principal, Aaron Pfingsten, Elementary Principal, Jacqueline Morgan and Cheryl Keeler, recording secretary.

1.3. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Bruce Scheer and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

3. CURRICULUM/INSTRUCTION REPORTS
3.1. Media Curriculum Report
Discussion: 

Brandon Mues provided the media report.  Mr. Mues summarized his written report and highlighted that he is working on obtaining more digital titles and applications to access digital media as this continues to be a growing trend with young readers.  In addition to addressing the inventory, he also discussed the curriculum components supported and provided through the media department as well as the clubs that are supported by his department. 

4. REVIEW OF ANNUAL DISTRICT PLAN
Discussion: 

Mrs. Johnson reviewed the updates to the quarterly goals and asked board members for further input to capture progress on goals.  The board spent time discussing community engagement meeting(s) that are being planned for this fall.  There was some discussion on the specific purpose of the community engagement session in an attempt to to build the agenda and structure.  Board members provided their individual perspective and commonly agreed that they would be asking patrons to provide input that would inform objectives and strategies but that the goals themselves are fairly static. The board would also use this as an opportunity to show patrons the progress made on goals since the last community engagement session. The board discussed either having one or two meeting sessions and expressed the desire to send out surveys ahead of time to gather information and enhance efficiency.    

5. PRINCIPALS’ REPORTS
5.1. Mr. Pfingsten's Report
Discussion: 

Written report submitted and Mr. Pfingsten provided highlights indicating that the board would be asked to approve social studies curriculum in February.  Questions about final state testing results were answered. 

5.2. Mr. Shada's Report
Discussion: 

Not in attendance

5.3. Mrs. Morgan's Report
Discussion: 

Written report was presented and Mrs. Morgan provided highlights of the written report.  She shared that the before/after school program has grown and that we now have 11 families enrolled. 

6. SUPERINTENDENT’S REPORT
6.1. Update on Staffing
Rationale: 

Certified Staff Update

Nothing to report

Noncertificated Staff Update 

Hires:  Channel Werth as elementary paraprofessional

 

Discussion: 

Mrs. Johnson shared staffing updates that will be acted on in the consent agenda. 

7. COMMITTEE AND REPRESENTATIVE REPORTS
7.1. Professional Development Sharing
Rationale: 
NCSA School Law
September 20, 2017
Holiday Inn - Kearney
Hotel Reservations: 308-237-5971
Rate: $103.95 + taxes
Mention: NCSA School Law Update
 
NCSA Tailgate: NU vs Wisconsin
October 7, 2017
Time: TBD based on kickoff time
NCSA Parking Lot
 
99th Annual State Education Conference  |  Leadership Starts Here!        November 15-17, 2017  |  La Vista
 
Legislative Issues Conference / Budget & Finance Workshop - January 28-29, 2018  |  Lincoln
Discussion: 

The board briefly discussed attending the upcoming regional meeting and the dates for the state conference. 

8. UNFINISHED BUSINESS
9. NEW BUSINESS
9.1. Discuss, Consider, and Take Necessary Action to approve the 2017-2018 district budget.
Action(s):
Motion to approve the 2017-2018 District Budgets as listed: General Fund $9,013,743.00; Depreciation Fund $1,505,250.00; Employee Benefit Fund $108,326.89; Activities Fund $458,125.68; School Nutrition Fund $410,400; Bond Fund $680,402.50; Special Building Fund $691,848.39; Qualified Capital Purpose Undertaking $1,033,816.25 Passed with a motion by Teri O'Flaherty and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.2. Discuss, Consider, and Take Necessary Action to approve the 2017-2018 tax request resolution.
Rationale: 

2017-2018 TAX REQUEST

EXHIBIT A

Funds                         2017-2018 Approved Tax Rate

General:                                        

$6,290,360.14            $0.902346

Bond Series 2017 Refunding:                                              

$646,464.64               $0.092735

Qualified Capitol Purpose  Undertaking Fund:               

$315,218.45               $0.045218

Special Building Fund:    

$141,414.14               $0.020286

 

Action(s):
Motion to approve the final tax request for the 2017-18 school year as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.3. Discuss, Consider, and Take Necessary Action to approve the interlocal agreement with Fort Calhoun for school psychologist services.
Rationale: 

Based on the change to the Fort Calhoun negotiated techer's contract the increase is:

NPERS (Retirement)   $5,518.61

Group Health Is. (Single)   $7,639.20

Group Life Ins.  ($20,000)    $48.00

403(b) eligible for the District match not enrolled

Social Security    $3,463.087

Medicare   $810.10

Flexible spending account   $0.00

Action(s):
Motion to approve the interlocal agreement with Fort Calhoun for school psychologist services as presented Passed with a motion by Teri O'Flaherty and a second by Shanon Willmott.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Mrs. Johnson shared that this agreement has served us well and that we are pleased with the services that Ms. Miranda Adams provides the district. Ms. Adams is at Arlington two days a week.  

9.4. Approve a resolution which authorizes the superintendent to sign Professional Services Supplemental Agreement No. 7 between the Arlington Public Schools and Civil Solutions, LLC
Rationale: 

It is necessary to increase Consultant's compensation by this Supplemental Agreement for the additional work related to summary quantity sheets, ROW Staking and plan submittal comment hours. 

Action(s):
Motion to approve the resolution authorizing Superintendent Johnson to sign Supplemental Agreement #7 between the school district and Civil Solutions, LLC as presented Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

This supplemental agreement increases the consultant's compensation as a result of the necessary additional work related to summary quantity sheets, ROW Staking and plan submittal comment hours. 

9.5. Discuss, Consider and Review Policies 7000 Objectives, 7010 Planning, 7020 Guidelines for Construction Plans, 7030 Selection of Architect/Engineer, 7040 Financing of Const.-Bldg.Fund, 7050 Bids and Contracts, 7051 Awarding Contracts, 7052 Change Orders and 7053 Performance, Labor & Material Payment Bonds.
Discussion: 

The Board had no recommendations for changes or further review. 

10. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Bruce Scheer and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.1. Minutes of the Previous Board Meeting(s): August 14, 2017 Regular Board Meeting and August 28, 2017 Special Board Meeting Minutes
10.2. Monthly Financial Reports
10.3. Claims (Check Register)
10.4. Special Fund Transfers
Rationale: 

Blue Cross/Blue Shield  Employee Benefit Fund-Admin.  Health Insurance       $7,914.45

AES    Construction Fund - HVAC Project      $3,609.90

General Fund to Depreciation Fund   $600,000

General Fund to Employee Benefit Fund $100,000 (Administrators/Maintenance Director 2017-18 Health Insurance)

Getzschman Heating LLC  Construction Fund HVAC Project  $180,500.00

 

10.5. Hot Lunch Report
10.6. Activity Report
10.7. Hire Chanell Werth as a elementary special education paraprofessional.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion: 

7:57 adjourned.

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