Public Meeting Minutes: October 9, 2017 at 7:00 PM - Board of Education Regular Meeting

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October 9, 2017 at 7:00 PM - Board of Education Regular Meeting Minutes

October 9, 2017 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion: 

Board President Matt O'Daniel called the meeting to order at 7:01 PM

1.2. Roll Call
Action(s):
Motion to excuse the absence of Luanne Sundberg Passed with a motion by Matt O'Daniel and a second by Jessi Scheer.
  • Luanne Sundberg: Absent
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessi Scheer: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Also in attendance was Aaron Pfingsten, high school principal, James Shada, athletic director, Jacque Morgan, elementary principal, Lynn Johnson, superintendent and Cheryl Keeler, recording secretary.

1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Luanne Sundberg: Absent
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessi Scheer: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

3. CURRICULUM/INSTRUCTION REPORTS
3.1. Guidance Reports
Discussion: 

Kerri Harris, elementary guidance, reviewed and answered questions on her written report. Floyd Everitt, high school guidance, reviewed and answered questions on his written report. 

4. PRINCIPALS’ REPORTS
4.1. Mr. Pfingsten's Report
Discussion: 

Mr. Pfingsten presented written report. Highlights included:Fallen Hero Display, Artist Award, Apply to College Day, National Youth Science Day, W!SE Award and the Food Drive.

4.2. Mrs. Morgan's Report
Discussion: 

Mrs. Morgan presented and answered questions on her written report. Highlights included:Student council 4-6, cheer night, kindergarten and first grade field trips and school-wide goals.

4.3. Mr. Shada's Report
Discussion: 

Mr. Shada presented and expanded on his written report. Highlights included:Pink out events, homecoming festivities and that the softball team is C2 district champs and competing at the state tournament.

5. SUPERINTENDENT’S REPORT
5.1. Blair Chamber of Commerce
Discussion: 

Mrs. Johnson requested the Board consider joining the Blair Chamber of Commerce at a cost of $250 annually. Action item will come to the Board in November.

5.2. Nebraska State Chamber Legislative Forum
Rationale: 

Monday, October 23 @ Memorial Community Hospital

12 p.m. - 1 p.m. 

RSVP by 10/13/17

Discussion: 

Lynn and Jessi will attend the forum in Blair on October 23, 2017.

5.3. Update on Safe Routes
Discussion: 

The ROW is almost complete and the project is progressing.

5.4. Update on HVAC
Discussion: 

Additional circuit breaker work is needed and will be done Monday, October 30th from 3-9 p.m. This work will require shut down of power in staggered areas. 

5.5. Learning Forward NE Executive Leadership Program
Discussion: 

Johnson is involved in this 5 day learning experience.

5.6. Update on legislative changes to early retirement programs
Discussion: 

Johnson reviewed the legislative updates. 

6. COMMITTEE AND REPRESENTATIVE REPORTS
Discussion: 

No reports

6.1. Professional Development Sharing
Rationale: 
Nebraska State Chamber Forum
October 23, 2017 at Blair Community Hospital  
 
99th Annual State Education Conference  |  Leadership Starts Here!        November 15-17, 2017  |  La Vista
 
Legislative Issues Conference / Budget & Finance Workshop - January 28-29, 2018  |  Lincoln
Discussion: 

No report.

7. UNFINISHED BUSINESS
7.1. Discuss and Consider plans to host a community engagement event
Rationale: 

Potential Dates:

Tuesday, November 28:  MS Boys BB and Reserves BB/GBB
Thursday, December 7: 
Wednesday, December 13: 
 
Cost:  $750 to have facilitated by Nebraska Association of School Boards (NASB).  This fee includes all copies, organization and summary of the data/feedback received at the meeting and presentation to the board.
Discussion: 

Community Engagement Event will be held December 7th at 7:00. A survey requesting community input will be developed and go out in the November School newsletter. 

8. NEW BUSINESS
8.1. Discuss, Consider and Take Action to vote on Region II Director seat.
Rationale: 

Two candidates:  

Carmie Marotz, Winside Public Schools

Jim Vlach, Lyons-Decatur Northeast

Discussion: 

Board President Matt O'Daniel and Superintendent Lynn Johnson will review the qualifications of the two candidates and cast the ballot on behalf of the Board. 

8.2. Discuss, Consider and Review the Superintendent Evaluation.
Rationale: 

Proposed time frame:

Monday, November 6 - 
Self Evaluation document made available to board members.

Board members have received copy of evaluation document to complete independently.

Monday, November 27 - 
Due date for return of independent evaluation documents to Matt.

Thursday, December 7 - 
Matt plans to have summary of category ratings back to the board members.

Monday, December 11 - 
Board develops consensus statements in each category.

Board meets with Superintendent to discuss the evaluation.

 
Discussion: 

Matt O'Daniel stated the time line is consistent with other years. As has been past practice O'Daniel will collect evaluations from Board members, put together a summary of evaluations then, in executive session at December 11th meeting, develop a consensus statement for each category and share results with Superintendent.

8.3. Discuss and Consider Staffing for 2018-2019
Discussion: 

Superintendent Johnson shared her research to support the staffing recommendations she presented. A special education teacher is needed in the elementary. In addition to a special education teacher Mrs. Johnson proposed an increase to the current curriculum & assessment director to include instructional support for teachers. Discussion centered on how best to utilize an increase in FTE. Where should the extra support go, to teachers, students or a combination? Mrs. Johnson requested the Board review the research and take action on the proposal at the November or December Board meeting. 

8.4. Discuss, Consider and Review Policies 8110-8347.
Discussion: 

The board noted that the policies are fine as they stand.

9. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Bruce Scheer and a second by Teri O'Flaherty.
  • Luanne Sundberg: Absent
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessi Scheer: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.1. Minutes of the Previous Board Meeting(s): September 11, 2017 Budget and Final Fax Request Hearing Minutes and Regular Meeting Minutes
9.2. Monthly Financial Reports
9.3. Claims (Check Register)
9.4. Special Fund Transfers
Rationale: 

Employee Benefit Fund   BC/BS    Admin. Health Insurance         $8,546.80

Construction Fund     HVAC     $7,219.77

Construction Fund    Getzchman Heating   HVAC Project     $142,500.00

9.5. Hot Lunch Report
9.6. Activity Report
10. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

11. ACTION ON EXECUTIVE SESSION ITEMS
12. ADJOURNMENT
Discussion: 

There being no further business meeting was adjourned at 8:30 PM

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