Public Meeting Minutes: December 11, 2017 at 7:00 PM - Board of Education Regular Meeting

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December 11, 2017 at 7:00 PM - Board of Education Regular Meeting Minutes

December 11, 2017 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion: 

President O'Daniel called the meeting to order at 7:00 p.m.

1.2. Roll Call
Discussion: 

Matt O'Daniel, Terri O'Flaherty, Bruce Scheer, Jessica Scheer, Luanne Sundberg, Shanon Willmott were present.

Also in attendance was Aaron Pfingsten, high school principal, Jacqueline Morgan, elementary principal, James Shada, athletic director, Lynn Johnson, superintendent and Cheryl Keeler, recording secretary.

1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Bruce Scheer and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion: 

Kathy Rhea addressed the board. She urged the board to evaluate spending and distinguish between wants verses needs, she suggested that the board develop a 5-10 year plan, and spoke on the topic of adding staff in relation to option enrollment.

Merritt Gilmore and Jennifer Gay, parents of student athlete wrestlers, addressed the board. They expressed four points of concern: Safe and appropriately equipped space, dedicated space, maintenance of equipment, recognition and support of wrestling. Student athletes have to help move mats which takes 40 to 45 minutes combined and results in kids getting home later from practice. This "want" has crossed over to a need. 

2.1. Cheryl Borhart ~ Code of Conduct in handbook
Discussion: 

Cheryl Borhart addressed the board as a concerned parent. She expressed concerns about what she believes are bullying issues concerning students in 4th through 6th grades and student sexual misconduct.  She made the following suggestions: address these issues in the handbook, email parents to see if anyone else has similar concerns, and to obtain a male resource officer who would be more intimidating.  President O'Daniel responded that as a board they will review the policies and decide what is best for the District. 

3. CURRICULUM/INSTRUCTION REPORTS
3.1. Social Studies Report
Discussion: 

Barry Jurgensen presented the social studies department written report. Highlights included multi-cultural aspect, data samples of test results, middle school history data, addressing students who are not meeting expectations and special and future projects.  

3.2. Report on Student Performance
Rationale: 

Nichole Fairhead, Director of Curriculum and Assessment, will provide this update. 

Discussion: 

Nichole Fairhead presented a written report on student performance and reviewed 16-17 summative assessment data. Highlights included review of ACT, NeSa, and ELA test scores. Arlington scored above the state average in every category except one grade level. All fifth grade levels across the state tend to see a dip in scores according to Superintendent Johnson. Student performance goals will be reviewed at the board retreat.

4. PRINCIPALS’ REPORTS
4.1. Mr. Pfingsten's Report
Discussion: 

Mr. Pfingsten summarized his written report. METRO is adding a new program to support high school industrial technology programs. The program is at no cost to the school due to a grant METRO received. Career coordinators will be available to the district as a resource to classrooms/teachers on job related topics in service trade areas.  

4.2. Mrs. Morgan's Report
Discussion: 

Mrs. Morgan presented her written report. Highlights included testing that is taking place, K-3 winter concert, preschool program, and cards second graders made to go to vets.  

4.3. Mr. Shada's Report
Discussion: 

Mr. Shada presented his written report. Highlights included student participation in winter sports, sportsmanship leadership conference and fall wrap up.

5. SUPERINTENDENT’S REPORT
5.1. Holiday Celebration
Rationale: 

Wednesday, December 13: Holiday Breakfast for food service and transportation.

Wednesday, December 20: Holiday Luncheon for staff. Board provides sandwiches.

 

Discussion: 

Board is invited to attend staff holiday celebrations on December 13th and 20th.

5.2. February Board Retreat
Rationale: 

Discuss date, location, and topics to include establishing/updating annual board goals

Discussion: 

Board selected January 31st for the board retreat. Mrs. Johnson will make the reservation at the Fremont Golf Club at 6:00 p.m.

5.3. Update on Staffing
Rationale: 

Nonclassified Staff Update:  

Hiring Faye Arthur as elementary special education paraprofessional.

Resignation of Chanel Werth as elementary special education paraprofessional.

 

 

Discussion: 

See consent agenda for staff updates.  

5.4. Community Engagement
Discussion: 

Areas discussed will post on the website with a link to a survey. Survey will be open for a week. Notifications and survey will also be available on Facebook, Arlington Citizen, school-wide e-mail and possibly post cards. Superintendent Johnson will check on cost of post cards and inform the board prior to sending those out.

6. COMMITTEE AND REPRESENTATIVE REPORTS
6.1. Negotiations Committee
Discussion: 

Negotiations are ongoing. 

7. UNFINISHED BUSINESS
7.1. Discuss, Consider and Take Necessary Action to amend policies 9200 Formulation, Adoption and Amendment of Policies and 9310 Advance Notice of Meeting Materials.
Action(s):
Motion to amend policy 9200 as presented Passed with a motion by Jessica Scheer and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

No changes were made to Policy 9310.

8. NEW BUSINESS
8.1. Discuss, Consider, and Review the 2016-2017 Annual Audit
Rationale: 

Auditor Ric Ortmeier will provide overview of the audit.

Discussion: 

Ric Ortmeier arrived after consent agenda at 8:12 p.m. Audit was received from auditor without noted change.

8.2. Discuss and Consider the 2016-2017 Annual Community Report.
Discussion: 

Format for the Annual Community Report is new and improved. Information was reviewed.

8.3. Discuss, Consider and Take Necessary Action to adopt a resolution to enter into a lease agreement for computers with the Lease Finance Group.
Rationale: 

The 3 year lease for quantity 100 Lenovo laptops for $14,684 has been completed. Because of reduction in pricing, we are now able to replace that lease with one for 265 units for $12,761 per year for 3 years with a $1 payment at the end to own the computers outright instead of returning them. This will essentially allow us to put a laptop cart in every core classroom in middle and high school like we have in elementary school. All students would now have access to computers in every class.

Action(s):
Motion to adopt the resolution to enter into a computer lease agreement with Lease Finance Group as presented Passed with a motion by Teri O'Flaherty and a second by Shanon Willmott.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

The board supports this document for presentation to the public. This will essentially allow us to put a laptop cart in every core classroom in middle and high school like we have in the elementary school. All students would now have access to computers in every class.

9. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Jessica Scheer and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.1. Minutes of the Previous Board Meeting(s): November 13, 2017 Regular Meeting Minutes and December 7, 2017 Community Engagement Workshop
9.2. Monthly Financial Reports
9.3. Claims (Check Register)
9.4. Special Fund Transfers
Rationale: 

Employee Benefit Fund   BC/BS  Admin. Health Insurance               $8,546.80

Construction Fund          Getzschman Heating  HVAC Project           $98,684.16

Depreciation Fund          Fremont Electric Energy Reduction Switch  $1,937.50
9.5. Hot Lunch Report
9.6. Activity Report
9.7. Accept the resignation of Chanel Werth as elementary paraprofessional.
9.8. Hire Faye Arthur as an elementary special education paraprofessional.
10. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

Discussion: 

Short break at 8:25 p.m. and entered executive session at 8:32 p.m.

10.1. Discuss and Consider the performance evaluation of the superintendent.
Action(s):
Motion to enter into closed session on the first of two items to discuss the superintendent evaluation and to prevent needless injury to the reputation of an individual, with the understanding that the individual has not requested this to be public Passed with a motion by Teri O'Flaherty and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.2. Discuss and consider negotiations of superintendent contract and the negotiated teacher master agreement contract.
Action(s):
Motion to enter executive session to discuss negotiation of superintendent contract and the negotiation of the teacher master agreement contract to protect the public interest. Passed with a motion by Teri O'Flaherty and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Motion to exit executive session and move back into open session at 10:44 p.m. This motion, made by Shanon Willmott and seconded by Teri O'Flaherty, passed on a 6-0 roll call vote.

11. ACTION ON EXECUTIVE SESSION ITEMS
Discussion: 

Board exited executive session at 10:44 p.m.

11.1. Discuss Superintendent Evaluation
Discussion: 
The board presented the evaluation to Superintendent Johnson and discussed the various categories. In addition to category ratings, they explained the comments which included both recognition and opportunities. 
The instrument contains seven categories with a 5 point scale (1- Unsatisfactory; 2-Need Improvement; 3-Satisfactory; 4-Above Average; 5-Outstanding) and the rating in these categories are as such: 
Relationship with board of education:  3.67
Leadership:  3.76
Business and Financial Management:  3.65
Educational Programming and Planning:  3.77
Personnel:  3.74
Community Relations:  3.79
Personal Traits:  3.62
12. ADJOURNMENT
Discussion: 

There being no further business meeting was adjourned at 11:14 p.m.

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