Public Meeting Minutes: February 6, 2018 at 9:30 AM - Buildings and Grounds Committee Meeting

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February 6, 2018 at 9:30 AM - Buildings and Grounds Committee Meeting Minutes

February 6, 2018 at 9:30 AM - Buildings and Grounds Committee Meeting
1. Roll Call
Discussion:  Members present include:  Bruce Scheer, Luanne Sundberg, Jessica Scheer, Lawrence Reed, and Lynn Johnson

Also present: James Shada, Jacque Morgan, and Aaron Pfingsten
2. Discuss facility use including wrestling space
Discussion:  The committee reviewed the results from the survey, the information presented by the administration concerning options for wrestling space, and they toured the instructional spaces that were included in the options. After reviewing all of the information they made two recommendations for board consideration. 
3. Discuss playgrounds
Rationale:  PRIORITIES:
1.  Pour a solid surface on PK playground. 
2.  Replace surface of larger playground with either rubber crumb or poured solid surface.  Potential grant awards will influence the course of action. 
 
Discussion:  Jacque reported that she has applied for an DEQ grant, on behalf of the district, for crumb rubber on the big playground and for solid poured surface on the preschool playground.  She also reported that she has submitted a grant for $186,000 for playground surface and equipment replacement for the big playground.  The committee will consider this topic further when feedback on grants is received.  
4. Discuss roof bids
Discussion:  Lawrence submitted two roofing quotes for committee consideration. The roofs that need attention and are no longer under warranty are roofs above the elementary classrooms (2-5,7-10,12-13), roofs above the middle school (20,24) and roof above the high school science (27).  The first priority due, based on repair issues, is the elementary roofs.  The recommendation to the board for a summer roofing project is based on the comparable cost of the two quotes and the desire to keep roofs under one warranty company with service by a single provider.
 
5. Discuss purchase of ATV with attachments
Discussion:  The committee tabled this topic until their next meeting because there was not time at this meeting to adequately discuss the topic. 
6. Update on Safe Routes Grant
Discussion:  Mrs. Johnson provided the committee with updated Safe Routes Grant information that was obtained from NDOR.  The bid letting for this project is scheduled for February 22, 2018.  There is a need for the board to take immediate action to recognize the appointment of a contractor for this project so that the contractor has adequate time to remove trees prior to the migratory bird season.  This tight time frame will necessitate a special school board meeting.  Construction is planned to be completed by August 14, 2018. The committee favors having a special board meeting if and when necessary to keep this project moving forward. 
7. Discuss how Title IX issues may impact 'single-user' facilities
Discussion:  The committee tabled this topic until their next meeting because there was not time at this meeting to adequately discuss the topic. 
8. Update on maintenance items
Discussion:  Lawrence updated the committee on some trees that will be trimmed and/or removed based upon recommendations from the arborist that serves the district.  One of the trees recommended for removal is the tree that is up against the building on the north side of high school.  Lawrence reported that he is continuing to update shower heads on campus. 
9. Discuss feasibility of adding a generator
Discussion:  The committee tabled this topic until their next meeting because there was not time at this meeting to adequately discuss the topic. 
10. Review and update summative needs list
Discussion:  The committee reviewed the summative needs list.  The committee added parking as an item to the summative needs list. 
11. Recommendation to the board as a result of this meeting:
Discussion:  1.  Based on the existing facility, the recommended option for wrestling practice space for the immediate future is to continue to utilize the blue gym with modifications to improve personalization, barriers to limit disruptions, and effort to reduce scheduling conflicts.  
2.  The committee recommends researching and securing a third party vendor who can assist in the process of strategic facility planning with the intention for this process to start immediately. 
3.  The committee supports scheduling a special board meeting at the behest of the superintendent to facilitate the Safe Routes Grant project moving forward. 
4.  The committee will recommend for board action to approve a quote from McKinnis Roofing for elementary roofs 2-5, 7-10, 12-13. 
 
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