Public Meeting Minutes: February 12, 2018 at 7:00 PM - Board of Education Regular Meeting

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February 12, 2018 at 7:00 PM - Board of Education Regular Meeting Minutes

February 12, 2018 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

Discussion:  Luanne Sundberg congratulated the wrestlers on their success this season.
1.1. Call Meeting to Order
Discussion:  President Matt O'Daniel called the meeting to order at 7:00 PM
1.2. Roll Call
Discussion:  Board Members Present: Matt O'Daniel, Teri O'Flaherty, Bruce Scheer, Jessica Scheer, Luanne Sundberg, Shanon Willmott. Also present was Superintendent Lynn Johnson, Elementary Principal Jacque Morgan, High School Principal Aaron Pfingsten, Athletic Director James Shada and Cheryl Keeler, recording secretary.
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Bruce Scheer and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion:  Merrit Gilmore requested consideration for a designated space for the wrestlers based on their many successes. Philip Lang asked questions concerning the current allocation of space as it pertains to music, weight room and wrestlers and about previous bond issues that may have included wrestling space. 
3. CURRICULUM/INSTRUCTION REPORTS
3.1. Industrial Technology Report
Discussion:  Luke Brenn reviewed his written report and was available to answer questions.  
3.2. 1st Grade Report
Discussion:  Elizabeth Fedde and Anna Hornung reviewed their written report and were available to answer questions.
4. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:  This is an action item later in new business. It will be discussed at that time.
5. PRINCIPALS’ REPORTS
5.1. Mr. Pfingsten's Report
Discussion:  Aaron Pfingsten reviewed his written report and answered questions from the Board. 
5.2. Mrs. Morgan's Report
Discussion:  Jacqueline Morgan reviewed her written report.
5.3. Mr. Shada's Report
Discussion:  James Shada reviewed his written report and answered questions from the Board.
6. SUPERINTENDENT’S REPORT
6.1. Staffing Update
Rationale:  Certificated staff update:
Resignations -
Jeff Manka is resigning as a math teacher.
Barry Jurgensen is resigning as social science teacher. 
Janet Warner is retiring from the district. 
Others as presented

Hires - Chelsea Kwapnioski is hired as .49 FTE elementary teacher (primarily working with students with identified needs.)

Classified staff update:
Hiring Lori Opfer as cafeteria employee.
Hiring Christina Burns as part-time elementary special education paraeducator.
Discussion:  Lynn Johnson reviewed staff updates to include resignations of Jeff Manka, Barry Jurgensen, and Janet Warner.  Hires of Lori Opfer and Chris Burns. 
6.2. Renewing NASB membership
6.3. Update on Safe Routes Grant
Rationale:  The bid letting date for the project is February 22, 2018.
In order for the approved contractor to address the migratory bird aspect of the project, it is essential that the board pass a resolution to approve/appoint the contractor as soon as possible.  A 'special board meeting'  is needed during the week of February 26, 2018 to move this project forward. 
 
Discussion:  The bid letting date for the project is February 22, 2018.
In order for the approved contractor to address the migratory bird aspect of the project, it is essential that the board pass a resolution to approve/appoint the contractor as soon as possible.  The board has scheduled a special meeting for February 26, 2018 at 6 p.m. 
6.4. Follow-up survey for community engagement
Discussion:  Superintendent Johnson presented the draft to the Board and asked for input. Board consensus was to move forward with the survey.
7. COMMITTEE AND REPRESENTATIVE REPORTS
7.1. Americanism/Education Evaluation
Discussion:  No report.
7.2. Buildings and Grounds Committee
Discussion:  Bruce Scheer presented the report. Items of discussion at last Building and Grounds meeting included wrestling space options, bus barn, baseball complex upgrades and repairs, roofing issues, and playground grant money availability.
7.3. Finance Committee
Discussion:  No meeting
7.4. Negotiations Committee
Discussion:  No meeting
7.5. NASB Legislative Representative
Discussion:  Mrs. Johnson reported that there are no updates to report. 
7.6. Professional Development Sharing
Rationale:  Education Forum
February 21-22  |  Kearney

NRCSA Spring Conference
March 22-23   Kearney
7.7. Baseball Ad Hoc Committee
Discussion:  Bruce Scheer presented committee update and answered questions. The committee is working with the Washington County Agricultural Society to finish the task of reconfiguring boundary lines so that the entire baseball field and restroom/storage building is owned by the school district and each party retains the same amount of land.
8. UNFINISHED BUSINESS
8.1. Discuss and Consider wrestling space issue.
Discussion:  Matt O'Daniel indicated that at the last board meeting the administration was tasked with gathering information and presenting alternatives.  The administration expanded on the information attached for the public, highlighting how the curriculum space is currently used based on staffing and the potential impacts to curricular areas given the different scenarios.  Public questions about where the recommendations for curriculum spacing came from were answered by Lynn Johnson.  Matt indicated that all but one board member had a chance to observe the use of the curriculum space and that this topic is being given due diligence but at this time all board members agree that the best recommendation is to continue to have wrestling practice where it is now in an improved manner until the Board can move forward to give the wrestlers their own designated space. Bruce Scheer shared information about options the buildings and grounds committee had discussed to improve the conditions of the blue gym as a wrestling practice area. In response to a patron question from public comments, Lynn Johnson shared that she could not find in records any passed bond election that included a wrestling room. There was designated wrestling room in the failed bond of 1998.  Jessica Scheer indicated that we need to do this right and that we need an outside agency to help us plan that out.  Luanne Sundberg asked if we needed board action to secure a third party vendor and the board tasked the buildings and ground committee to recommend to the board for action an outside agency who can help develop a facilities strategic plan.  
8.2. Discuss, Consider and Take Necessary Action to approve superintendent contract.
Rationale: 

In an effort to retain and recruit quality employees, the board of education strives to compensate all categories of employees to be competitive in a comparable array.

The proposed agreement increases the salary 3%, however due to decrease in insurance the overall package is a net savings to the district of $2,177  or 1.2% and should maintain position at or near the midpoint. 

Action(s):
Motion to approve the contract for Superintendent Lynn Johnson as amended with a salary for 18-19 contract year of $142,649. which is a total package decrease of $2,177. Passed with a motion by Teri O'Flaherty and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Nay
  • Shanon Willmott: Nay
No Action(s) have been added to this Agenda Item.
Discussion: 

Matt O'Daniel conveyed that this agenda item was held over from January to change a date that was inaccurate.  Luanne Sundberg expressed concern about unused vacation days and posting on the website.  Discussion centered on vacation days and health insurance benefits in the contract. Matt  O'Daniel and Teri O'Flaherty expressed concerns about taking away benefits from a long-term employee and what kind of message that sends. Benefit changes could be negotiated in the future with a new individual. Luanne Sundberg expressed that the salary of the superintendent and total package should be included in the motion. Terri O'Flaherty amended her original motion to include salary and contract total package decrease amount.  Shanon Willmott expressed concern that the superintendent could change their choice of benefits costing the district additional money. 

9. NEW BUSINESS
9.1. Discuss, Consider, and Take Necessary Action to approve the 2018 Annual District Goals.
Action(s):
motion to approve the 2018 Annual District Goals as presented Passed with a motion by Jessica Scheer and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The board reviewed the goals that were developed at the January retreat and briefly discussed the language that they wanted in the community engagement goal. 
9.2. Discuss, Consider and Take Necessary Action to approve option enrollment capacities for the 2018-2019 school year.
Rationale:  The administration is recommending that the capacity numbers remain the same as last year. 
Action(s):
Motion to approve the resolution to adopt option enrollment capacities for the 2018-2019 school year as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Questions were asked and answered about the priorities given to siblings of current option students as established in policy.  Policy is applied consistently to everyone.  
9.3. Discuss, Consider and Take Necessary Action to approve a quote for elementary building roofs
Action(s):
Motion to approve the quote for roofs 2-5, 7-10, 12-13 from McKinnis Roofing for $191,000 plus $5,000 allowance Passed with a motion by Jessica Scheer and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.4. Discuss, Consider and Take Necessary Action to survey and change boundary lines at baseball field
Rationale:  Estimate of land survey services to be performed by Kirk Land Survey is approximately $2,570.00
Action(s):
Motion to approve estimate by Kirk Land Survey to change boundary lines at baseball field Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Abstain (With Conflict)
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Matt O'Daniel emphasized that boundaries will be restructured but both entities will retain the same amount of land . There were questions and a discussion on how the boundary lines are physically marked. Luanne Sundberg suggested that the money spent on surveyor could be diverted to pay for the facility planner. 
9.5. Discuss and Review Policies 1200-1470.
Discussion:  Policies 1200, 1210, 1220, and 1240 need further review and will be brought back next month.  Remaining policies remain as they are upon review. 
10. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as amended Passed with a motion by Matt O'Daniel and a second by Jessica Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Luanne Sundberg requested January regular meeting minutes be amended to reflect names of committee members and representatives for the 2018 year. 
10.1. Minutes of the Previous Board Meeting(s): January 8, 2018 Regular Meeting and January 31, 2018 Board Workshop Minutes
10.2. Monthly Financial Reports
10.3. Claims (Check Register)
10.4. Special Fund Transfers
Rationale:  Employee Benefit Fund   BC/BS  Admin. Health Ins.       $8,546.80
Bond Fund         QCPUF  Annual Maintenance Fee                            $600.00
Bond Fund         QCPUF  Getzchmann  HVAC Project                       $15,227.05
Bond Fund         QCPUF  Getzchmann  Retainage Final Payment    $136,393.90

 
10.5. Hot Lunch Report
10.6. Activity Report
10.7. Accept resignation of Jeff Manka as a math teacher effective at the end of his 2017-2018 teaching contract.
10.8. Accept other resignations as presented.
Discussion:  The other resignations as presented included Barry Jurgensen as a social science teacher and Janet Warner as kindergarten teacher.  
10.9. Hire Lori Opfer as cafeteria employee
10.10. Hire Christina Burns as part-time elementary special education paraeducator
10.11. Hire Chelsea Kwapnioski as a .49 elementary special education teacher.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  There being no further business meeting was adjourned at 8:34 p.m.
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