Public Meeting Minutes: April 9, 2018 at 7:00 PM - Board of Education Regular Meeting

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April 9, 2018 at 7:00 PM - Board of Education Regular Meeting Minutes

April 9, 2018 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion:  President Matt O'Daniel called the meeting to order at 7:00 p.m.
 
1.2. Roll Call
Discussion:  Board Members Present:  Matt O'Daniel, Teri O'Flaherty, Bruce Scheer, Jessica Scheer, Luanne Sundberg, Shanon Willmott.   Also present was Superintendent Lynn Johnson, Elementary Principal Jacque Morgan, High School Principal Aaron Pfingsten, Athletic Director James Shada and Cheryl Keeler, recording secretary.
 
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion:  Jeff Burianek addressed the Board regarding valuation declines and safety issues as a result of chicken barns coming into the area. Decrease in home and property valuation would mean a decrease in revenue for the school. The amount of traffic could pose a safety concern and increase maintenance needs to roads. Burianek wants the site moved because the pathogens and smell generated by the chicken barns could pose health concerns for children.

Kathy Rhea questioned why there would be a need for changes to the administrative policy which will be addressed in agenda item 7.1

Shawna Koger, high school business teacher and FBLA sponsor, addressed the Board on the history of funding for FBLA national competitors. Budgeted amount of $5,000 hasn't been increased for several years. Budgeting needs for nationals are now closer to $10,000. The shortage is covered by student fundraising. Koger also shared the results of the recent FBLA conference indicating that 2400 people attended the conference. Several Arlington students placed first in their competitions. Two students, Alek Timm and Kirk Rangel, were elected as state officers. Twelve students qualified for nationals to be held in Baltimore, Maryland this year.

Alek Timm, who was just elected at the recent FBLA conference as the state FBLA president, pointed out the incredible success and growth of the FBLA chapter, making it possibly the most powerful chapter in the state. Timm thanked the Board for their support.

Cory Luttig addressed the Board and offered his opinion that a third party should conduct exit interviews because an exiting employee might be more likely to speak freely to someone other than an administrator. 
3. CURRICULUM/INSTRUCTION REPORTS
3.1. Science Report
Discussion:  TJ O'Connor presented the 7-12 science written report and was available to answer questions. Highlights of the report included information on the effect that new state standards and college readiness requirements will have on the curriculum.
4. PRINCIPALS’ REPORTS
4.1. Mr. Pfingsten's Report
Discussion:  Aaron Pfingsten, high school principal, presented his written report. Highlights included information on award recognitions, essay and art contests, state testing, geography electronic scavenger hunt and extended a graduation invitation to the Board. 
4.2. Mrs. Morgan's Report
Discussion:  Jacqueline Morgan, elementary principal, presented her written report and was available to answer questions. Highlights of the report included information on elementary student participation in the variety show, and a donation of $542 to kid's cancer research as a result of their lemonade wars. 
4.3. Mr. Shada's Report
Discussion:  James Shada, athletic director, presented his written report and was available to answer questions. Highlights of the report included information on a new location for the athletic banquet this year at the Rybin Building located on the fairgrounds, spring sports updates, Soaring to Excellence, Alek Timm's state speech performance, and the FFA State Conference. Lynn Johnson shared that the state treasurer will be here Friday, April 13th. He will be observing the Bank in School program and will have a round table discussion with juniors and seniors on financial literacy.
5. SUPERINTENDENT’S REPORT
5.1. Staff Update
Rationale:  Hiring certificated staff:
Jill Hensley as agriculture teacher
Chelsea Kwapnioski as kindergarten teacher

Hiring non-certificated staff: 
Randy Meyer as part time mechanic

Resignation of non-certificated staff:
Mary Linder
 
Discussion:  Lynn Johnson highlighted resumes of newly hired employees with action to be taken in the consent agenda. Randy Meyer will continue as the district bus mechanic, but as a district employee, in order to be covered by our worker's compensation insurance. Open position in the kitchen created by a resignation will not be filled at this time, but will be re-evaluated at the end of this school year.  
5.2. NASB Monthly Update
5.3. Update on Facility Needs Planning
Discussion:  Superintendent Johnson will meet with Dr. Larry Dlugosh to create preliminary plans. Those plans will be shared with Buildings & Grounds for review and revision and then presented to the Board for their review. 
5.4. Hiring a business manager (Keeler retirement)
Rationale:  Tentative Timeline: 
Advertise/Deadline:  May 5, 12, 19  Applications Due: May 30
Screen
Interview:  Tuesday/Wednesday, June 12-13
Start Date:  Monday, July 9
Discussion:  Superintendent Johnson shared with the Board that with the retirement of Cheryl Keeler at the end of September, the district will seek to hire a business manager. A timeline was presented and Mrs. Johnson is developing a job description and other pertinent information to share with the Board. 
5.5. Contracting Occupational Therapist (OT)
Discussion:  Superintendent Johnson is exploring the possibility of contracting occupational therapy services from Fort Calhoun for a potential savings to the district.
5.6. NASB Legislative Representative
Discussion:  Superintendent Johnson shared information on LB1103 as a potential sound bill for providing real property tax relief.
6. COMMITTEE AND REPRESENTATIVE REPORTS
6.1. Bus Barn Temporary Committee
Discussion:  The committee met on April 5th and discussed the potential purchase of property for a bus barn. To protect the public interest, negotiations of such a purchase will be discussed in executive session.
6.2. Baseball Field Ad Hoc Committee
Discussion:  Matt O'Daniel reported that the committee members met with the Washington County Agriculture Society. The Ag Society agreed to continue to pursue the development of a contract in which property lines would be configured so the entire baseball field is on school property.  In exchange for this real property, the Ag Society would gain dirt from the upper field and other considerations. Contracts will be developed and brought to both boards for final approval.
6.3. Professional Development Sharing
Discussion:  Summary notes and slide show from the workshop "The School Board Judge and Jury," which was attended by Lynn Johnson, Matt O'Daniel, and Bruce Scheer, were shared with the Board through Google docs. Matt shared that exit interviews should be done by direct supervisors and provided rationale on why board members should not be involved in exit interviews as well as the purpose of exit interviews. Bruce shared that there are questions we can and should be asking on our applications that may help in the screening process. Lynn shared that the workshop pointed out that Board members need to be diligent about following the chain of command when it comes to personnel issues as failure to do so can jeopardize their position as an impartial juror. 
7. UNFINISHED BUSINESS
7.1. Discuss, Consider, and Take Necessary Action to amend Policy 2010 Election of Administrative Personnel.
Action(s):
Motion to approve as amended Passed with a motion by Bruce Scheer and a second by Matt O'Daniel.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The timelines established in policy were inconsistent with the timelines established in contracts. The school lawyer provided some wording changes that removes stated dates in policy so that administrator contract language provides the guidance. 
8. NEW BUSINESS
8.1. Discuss and Consider contracting with the Washington County Sheriff Office for full time school resource officer.
Discussion:  Mrs. Johnson shared information that was being discussed by the Washington County Sheriff, Fort Calhoun Schools, and Arlington Public Schools. The sheriff's office proposed that if the two school districts would share the cost of  75% of an additional resource officer, around $25,000 each, then they would hire a resource officer that would be full-time at each school. Areas of discussion were on the current arrangement, the principals shared information about the role the resource office currently serves, the value of the position, how to meet the mental health and emotional needs of students with counseling, and the best possible expenditure of our resources. This will be revisited at May Board meeting.
8.2. Discuss, Consider and Take Necessary Action to approve the purchase of new stage curtains.
Action(s):
Motion to approve the purchase of stage curtains not to exceed a cost of $19,379.76 Passed with a motion by Jessica Scheer and a second by Matt O'Daniel.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
8.3. Discuss, Consider and Take Necessary Action to adopt a resolution to approve a construction engineering agreement for the Safe Routes Project.
Action(s):
Motion to approve the resolution that authorizes the superintendent to sign the Professional Services Agreement with JEO Consulting as presented Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
8.4. Discuss, Consider and Review Policy 5422 Pregnant and Parenting Students on first reading.
Discussion:  This policy is revised as a result of new legislation. 
8.5. Discuss and Review Policies 3010-3160.
Discussion:  With no changes being identified these policies will stand as reviewed. 
8.6. Discuss and Consider updates to Policy 6270 Field Trips and Policy 5005 Student Residence.
Discussion:  Superintendent Johnson shared with the Board the direction she would like to go with these two policies and asked if the Board was supportive of that direction. With field trips she would like to capture in policy a set amount of dollars for each student who qualifies for a national competition. That would allow FFA, FBLA and SKILLS USA to know what funding they can expect. Policy 5005 does not provide specifics on documentation necessary to provide evidence of residency. Lynn would like to move forward with developing a more detailed form for proof of residence. The Board was supportive of both these initiatives. 
9. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.1. Minutes of the Previous Board Meeting(s): March 12, 2018 Regular Meeting Minutes
9.2. Monthly Financial Reports
9.3. Claims (Check Register)
9.4. Special Fund Transfers
Rationale:  Bond Fund   Union Bank   Annual Admin. Fee and Disclosure Fee  $1,024
Construction Fund  Getzchmann Heating  Final HVAC Payment       $151,620.95
Depreciation Fund  AdScreen Group   Baseball Backstop                 $1,900
Depreciation Fund  Schmader Electric Const.  Ballfield Lights          $1,373.60
Employee Benefit Fund   BC/BS  Admin. Health Ins.                         $8,546.80
 
9.5. Hot Lunch Report
9.6. Activity Report
9.7. Accept Billy Grannemann's resignation as agriculture teacher effective at the end of his 2017-2018 teaching contract.
9.8. Accept Mary Linder's resignation as cafeteria employee.
9.9. Hire Chelsea Kwapnioski as kindergarten teacher for the 2018-219 school year.
9.10. Hire Jill Hensley as agriculture teacher for the 2018-2019 school year.
9.11. Hire Randy Meyer as bus/van mechanic.
10. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

Action(s):
Motion to enter into Executive Session Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.1. Discuss and Consider the negotiations of potential purchase of property for a bus barn.
Action(s):
Motion for the board to enter closed session to discuss the negotiations of the potential purchase of property for a bus barn because it is in the public interest to do so. Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
Motion for the board to reenter closed session to discuss the negotiations of the potential purchase of property for a bus barn because it is in the public interest to do so. Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Abstain (With Conflict)
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  President Matt O'Daniel stated the intention and the reason to enter into executive session. He restated the purpose of entering executive session and asked the minutes to reflect that at 8:31 p.m. the board would take a brief break before entering executive session.  The board entered executive session at 8:40 p.m. and at 8:42 p.m. the board exited executive session and in open session Jessica Scheer indicated that she would need to recuse herself from any discussion on a bus barn as it could possibly be a conflict of interest for her. The board then took action in open session to reenter executive session with the understanding that Jessica Scheer would be recused. The purpose of reentering executive session was restated by President O'Daniel before and after the second motion.   
11. ACTION ON EXECUTIVE SESSION ITEMS
Discussion:  The board exited executive session at 9:16 p.m. No action was taken.
12. ADJOURNMENT
Discussion:  There being no further business the meeting was adjourned at 9:17 p.m.





___________________________________              __________________________________
Matt O’Daniel, Board President                                 Lynn Johnson, Board Secretary

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Date                                                                            Date
 
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