Public Meeting Minutes: July 9, 2018 at 7:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

July 9, 2018 at 7:00 PM - Board of Education Regular Meeting Minutes

July 9, 2018 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion:  President Matt O'Daniel called the meeting to order at 7:00 p.m.
1.2. Roll Call
Action(s):
Move to approve the absence of Jessica Scheer Passed with a motion by Bruce Scheer and a second by Matt O'Daniel.
  • Jessica Scheer: Absent
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board Members Present:  Matt O'Daniel, Bruce Scheer, Luanne Sundberg, Shanon Willmott.  Also present were Superintendent Lynn Johnson, and Cheryl Keeler, recording secretary. Jessica Scheer was absent and the absence was excused.
1.3. Pledge of Allegiance
1.4. Discuss, Consider and Take Necessary Action to accept the resignation of Teri O'Flaherty as board of education member effective immediately.
Action(s):
Move to accept the resignation of Teri O'Flaherty as board of education member effective immediately Passed with a motion by Matt O'Daniel and a second by Shanon Willmott.
  • Jessica Scheer: Absent
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
1.5. Discuss, Consider and Take Action to appoint new board member.
Action(s):
Move to appoint John Neary as a member of the board of education to fill the position vacated due to the resignation of Teri O'Flaherty; said appointment is effective immediately and shall continue for the remainder of the unexpired term. Passed with a motion by Luanne Sundberg and a second by Shanon Willmott.
  • Jessica Scheer: Absent
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
1.6. Administer and Collect Oath of Office
Discussion:  John Neary signed the oath of office and was seated on the Board.
1.7. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion:  Merrit Gilmore addressed the board. She would like to see an area designated for wrestling and wanted to make sure it was communicated to the public that this area can be used by other groups such as cheerleaders and for PE classes for tumbling, cartwheels and somersaults. She asked the board to move toward that goal even if it is a 5 or 10 year plan.
3. SUPERINTENDENT’S REPORT
3.1. Update on Staffing
Rationale:  Staff Updates
Certified Staff:  Hire Alexandria Kolpin Gill as kindergarten teacher
           
Non-Certified Staff:  HIre Jenny Hansen as business manager
.
Discussion:  Superintendent Johnson updated the Board on staffing. Alexandria Kolpin Gill as kindergarten teacher and Jenny Hansen as business manager. New hires will be approved in the consent agenda. Farrah Buckley will change from part-time to a
full -time bus route. 
3.2. Budget Workshop for Patrons
Rationale:  Last year the board scheduled a budget workshop for patrons on Monday, August 21, 2017.   
Discussion:  The Board agreed there should be a public presentation of the budget to patrons. The August Board meeting will have a 10 to 15 minute presentation of the budget for patrons with public comments allowed following the presentation. 
3.3. Welcome Back on Thursday, August 9, 2018
Discussion:  Board members are invited to attend the 'Welcome Back' for staff.
4. COMMITTEE AND REPRESENTATIVE REPORTS
Discussion:  No report
4.1. Americanism/Education Evaluation
Discussion:  No report
4.2. Buildings and Grounds Committee
Discussion:  No report. 
4.3. Finance Committee
Discussion:  No report. John Neary will fill the position vacated by Terri O'Flaherty. Finance committee will consist of Neary, O'Daniel, and Willmott.
4.4. Negotiations Committee
Discussion:  No report. 
4.5. Professional Development Sharing
Discussion:  Lynn Johnson shared updates with the board and requested to schedule our annual beginning of the year meeting with St. Paul's Lutheran representatives. 
5. UNFINISHED BUSINESS
5.1. Discuss and Consider Policy on Residency.
Action(s):
Move to adopt 5005 admission, contracting and residency policy as amended by striking the rental agreement document option Passed with a motion by Matt O'Daniel and a second by Shanon Willmott.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Proof of Residency A presented to the Board had several options of documentation that could be presented to show residency. It was decided the rental agreement should not be listed.
5.2. Discuss and Consider information from Facility Planning Meeting and determine potential next steps.
Discussion:  Board discussed history of how we got where we are in the facility planning process that was moved to a priority position based upon concerns from parents regarding wrestling space.  This discussion included noting that the purpose of the facility planning process was to gain feedback from patrons to help identify the priorities of the district as these priorities would drive facility needs.  It was also discussed that that all board members had previously expressed that the current physical education/weights and music programming spaces needed to be maintained rather than reconfigured to create a designated wrestling room.  The priority needs identified as a result of the facility planning meeting on June 10 and summarized by facilitator, Dr. Larry Dlugosh, were reviewed. The board plans to schedule a retreat to spend time identifying the priorities and create more definite plans. The board decided not to use a facilitator for this next retreat but to possibly pull the facilitator back in later.  Lynn Johnson will begin e-mail inquiries with the board as to what time and date works best for a planned retreat.
5.3. Discuss, Consider and Take Action to approve quote for casework in elementary classroom.
Action(s):
Motion to approve the purchase of casework for one classroom in the amount of $16,000 from Cartwright Construction as presented Passed with a motion by Bruce Scheer and a second by Matt O'Daniel.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Due to the addition of a third kindergarten classroom casework needs to be added to the existing space.
6. NEW BUSINESS
6.1. Discuss, Consider and Take Necessary Action to approve the interlocal agreement with Fort Calhoun to share school psychologist services.
Rationale:  Recommending that we continue this practice.  This will be the fourth year of this shared arrangement.  The interlocal agreement details the shared arrangement.  Arlington agrees to pay 40% of the cost of the employee which is approximated at:
1.  Salary = $23,085.68
2.  Benefits = $7,120.93
 
 
Action(s):
Motion to approve the interlocal agreement with Fort Calhoun to share school psychologist services as presented Passed with a motion by Matt O'Daniel and a second by Shanon Willmott.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  It is recommended we continue this contract. This is the fourth year we've done this. 
6.2. Discuss, Consider and Take Necessary Action to pass a resolution which authorizes the district to enter into an interlocal agreement to share occupational therapist services with Fort Calhoun and Blair.
Rationale:  The administration is recommending this interlocal agreement as it will be economically advantageous and the service provider being contracted has a proven and effective work experience in our district.  
Action(s):
Motion to approve the resolution which authorizes the district to enter into an interlocal agreement to share occupational therapist services with Fort Calhoun and Blair as presented Passed with a motion by Matt O'Daniel and a second by John Neary.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The contract will save the school money and the services will be provided by a person who is familiar with our students and whose services we value.
6.3. Discuss, Consider and Take Necessary Action to approve 2018-2019 student breakfast and lunch prices.
Rationale: 

The recommendation is to raise the price for lunches in each school by $.05. Elementary lunch $2.25 and high school lunch $2.50 for the 2018-2019 school year.  The current price for breakfast is $1.40 for all students; the recommendation is to not increase the price.

The recommendation for adult lunches will be to follow the minimum charge required by the state.  The information on adult lunch prices will be released by the state later this month.    

These recommendations are based upon input from our local food service director, input from the director of NDE Nutrition and Food Services, food service's resources and needs, and a recent survey of area schools. 

Action(s):
Motion to approve the following prices for the 2018-2019 school year: Breakfast $1.40 for Elementary/Middle School/Senior High Students. Lunch $2.25 for Elementary Students and $2.50 for Middle School/Senior High Students. Passed with a motion by John Neary and a second by Shanon Willmott.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  It is recommended to increase our prices minimally to stay close to the federally required minimum.  We are exempt from the requirement at this time but that could always change.  In addition, we have been very conservative with our lunch prices and the increases. 
6.4. Discuss and Consider the 2017-2018 Annual Transportation Report.
Discussion:  Expenses are down this year compared to last year because we had a lot less repair issues, which will decrease costs of the shuttle bus agreement with St. Paul's.  Luanne Sundberg requested an update on the bus cameras. Bruce Scheer shared that the B&G committee had discussed that cameras will be placed on new buses as they are replacing old buses. 
6.5. Discuss, Consider and Take Necessary Action to approve the 2018-2019 shuttle bus agreement with St. Paul's Lutheran School.
Rationale: 

Recommendation is to follow past practice which the contract language indicates that the daily rate is derived from a per mileage rate equal to 80% of the ‘bus fleet per mile operational cost not including salaries’ for the previous year.  The rate is the only proposed change to this contract. 

2018-2019: Proposed Rate is $1.10

2017-2018 Rate was $1.23
2016-2017: Rate was $1.10
2015-2016: Rate was $1.17
2014-2015: Rate was $1.26
2013-2014: Rate was $0.99

 

Action(s):
Move to approve the 2018-2019 shuttle bus agreement with St. Paul's Lutheran School at a cost of $1.10 per mile and according to all other terms set forth in the agreement Passed with a motion by Luanne Sundberg and a second by Bruce Scheer.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
6.6. Discuss and Consider the following revised policies: Policy 3131 Procurement Plan - School Food Authorities; Policy 3570 ESSA; Policy 4003 Anti-discrimination, Anti-harassment, and Anti-retaliation; Policy 5101 Student Discipline; Policy 5401 Anti-discrimination, Anti-harassment, and Anti-retaliation; Policy 5402 Child Abuse and Neglect; Policy 5406 Search and Seizures; Homeless Policy 5418 HEP Form; Policy 6212 Assessments-Academic Content Standards; Policy 6213 Reading Instruction and Improvement; Policy 6410 Title I Parental and Family Engagement; Policy 8231 Coffee Act Policy.
Discussion:  Lawyer is recommending these policy changes or additions.
6.7. Discuss and Consider adoption of Policy 1102 Recording of Others.
Discussion:  This policy will be added to the student handbook. 
7. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Shanon Willmott.
  • Jessica Scheer: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
7.1. Minutes of the Previous Board Meeting(s): June 10, 2018 Board of Education Workshop and June 11, 2018 Board of Education Regular Meeting.
7.2. Monthly Financial Reports
7.3. Claims (Check Register)
7.4. Special Fund Transfers
Rationale:  Special Bldg. Fund  Blair Abstract & Title (Earnest Money)  $10,000
Special Bldg. Fund  Blair Abstract & Title (Purchase of Bell Creek)    $463,301.42
7.5. Hot Lunch Report
7.6. Activity Report
7.7. Hire Alexandria Kolpin Gill as kindergarten teacher for the 2018-2019 school year.
7.8. Hire Jenny Hansen as business manager.
8. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

9. ACTION ON EXECUTIVE SESSION ITEMS
10. ADJOURNMENT
Discussion:  President Matt O'Daniel adjourned the meeting at 8:29 p.m
<< Back to the Public Page for Arlington Public Schools