Public Meeting Minutes: August 13, 2018 at 7:00 PM - Board of Education Regular Meeting

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August 13, 2018 at 7:00 PM - Board of Education Regular Meeting Minutes

August 13, 2018 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion:  Matt O'Daniel called the meeting to order at 7:00 PM
1.2. Roll Call
Action(s):
Motion to excuse absence of Shanon Willmott Passed with a motion by Jessica Scheer and a second by John Neary.
  • Shanon Willmott: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  John Neary, Matt O’Daniel, Bruce Scheer, Jessica Scheer, Luanne Sundburg.  Also present were Superintendent Lynn Johnson, High School Principal Aaron Pfingsten, High School AD James Shada, Elementary Principal Jacqueline Morgan, Cheryl Keeler, recording secretary, and Jennifer Hansen, new recording secretary.  Shanon Willmott was absent and the absence was excused.
Move to approve the absence of Shanon Willmott passed with a motion by Jessica Scheer and a second by John Neary.
John Neary: Yea. Matt O'Daniel: Yea, Bruce Scheer: Yea, Luanne Sundberg: Yea, Jessica Scheer Yea
 
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Bruce Scheer and a second by Jessica Scheer.
  • Shanon Willmott: Absent
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. BUDGET PRESENTATION TO PATRONS WITH PATRON INPUT
Discussion:  Matt O'Daniel, representing the finance committee,  presented the proposed 2018-19 budget to the patrons and invited their input. Budget is developed around the district's core mission, goals and summative needs list. Tax levy will be close to last year's. The final budget will be adopted at the September board meeting. The proposal calls for a 2.08% increase.  With 67% of our budget wrapped up in 'people' the increase is mostly an investment in employees. The levy into the Special Building Fund reflects the boards continued discussion about facility planning as this (and bond funds) are capable of funding any new land/buildings, etc.  One patron, Kathy Rhea, commented on the budget expressing her concerns that in this challenging agricultural environment the levy should be lower. 
Shanon Willmott entered the meeting at 7:30 p.m.
3. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion:  Kathy Rhea addressed the Board. She would like comments from patrons be allowed at the end of each agenda item, as is done at other meetings she attends.  She presented her concerns with adding classrooms. She does not want to pay for classrooms for option students. The community meeting discussion she attended centered on adding classrooms. She referred to a previous bond issue and public discussions that it would add a wrestling space. Lynn Johnson offered to share the information on file for the bond. Building a dedicated wrestling room was not a condition of the bond she is referring to.
Jennifer Schiemann addressed the Board regarding doing a co-op with Fremont High School for swimming. Cost to district would be $806 per participant. She requested a comparison of that cost to other activities offered through the district. If we do not co-op now for swimming she has concerns the opportunity will be lost. She would like to see a survey taken to see how much interest there would be in adding swimming. Matt O'Daniel, after Board discussion, requested James Shada and Lynn Johnson gather more information from Fremont High School regarding the swimming coop, participation inquiries and any deadline issues.  
4. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:  Lynn Johnson reviewed the annual district plan.
5. PRINCIPALS’ REPORTS
5.1. Mr. Pfingsten's Report
Discussion:  Aaron Pfingsten reported on the new social-emotional curriculum, instructional model implementation and MAP testing. 
5.2. Mrs. Morgan's Report
Discussion:  Jacque Morgan reported on the HOUSE system, donations from AEF for games, classroom libraries and action chairs.
5.3. Mr. Shada's Report
Discussion:  James Shada reported on concussion training, impact testing, scrimmages 
6. SUPERINTENDENT’S REPORT
6.1. Staffing Update
Rationale:  New Paraeducator hires:  
Lexi Meier - Secondary Paraprofessional
Kayla Cushman - Secondary Paraprofessional
Sue Wolfe - Elementary Paraprofessional

Resignations:
Alexandra Gill - Elementary Teacher (effective end of year)
 
Discussion:  Johnson announced the hiring of paraprofessionals Lexi Meier, Kayla Cushman, Sue Wolfe. Jennifer Foreman resigned.
6.2. Enrollment Figures August 2018
Discussion:  Preschool - 12th grade total students 688.
6.3. Review of Summer Projects
Discussion:  Johnson reported the only project that is not 'nearly' completed is the preschool poured surface. That is scheduled for Sept. 1.
6.4. School year 18-19 focus areas
Discussion:  Updated the board on the campus focus on growing together in a positive culture.
6.5. School Resource Officer
Discussion:  Updated the board on the status of adding another resource officer in Washington County to provide full-time SRO for each school district  with Arlington and Fort Calhoun sharing equally in 75% of the cost of that employee.  The board is 'generally' on board with this idea IF we have involvement/control over who is in that position.  Fort Calhoun is still in discussion phase. Arlington has not made any commitments and waiting to hear more about how this develops.
7. COMMITTEE AND REPRESENTATIVE REPORTS
7.1. Americanism/Education Evaluation
Discussion:  No Report
7.2. Buildings and Grounds Committee
Discussion:  The B&G committee shared information about the updates to the bus barn that were discussed and advanced for action later in this agenda. 
7.3. Finance Committee
Discussion:  The Finance Committee met and developed the proposed budget that is being presented to patrons.
7.4. Negotiations Committee
Discussion:  No report.
7.5. St. Paul's Lutheran Liaison Representatives
Discussion:  St. Paul's Liaison representatives met with administration and board members from St. Paul's.  We advertised and executed the nonpublic consultation annual meeting and discussed the normal annual topics.
7.6. Professional Development Sharing
Discussion:  The board briefly discussed the dates for NASB Regional Meetings and plan to make determination on which meeting to attend at the regular board meeting in September. 
8. UNFINISHED BUSINESS
8.1. Discuss, Consider and Take Necessary Action to approve the following revised policies on second reading: Policy 3131 Procurement Plan - School Food Authorities; Policy 3570 ESSA; Policy 4003 Anti-discrimination, Anti-harassment, and Anti-retaliation; Policy 5101 Student Discipline; Policy 5401 Anti-discrimination, Anti-harassment, and Anti-retaliation; Policy 5402 Child Abuse and Neglect; Policy 5406 Search and Seizures; Homeless Policy 5418 HEP Form; Policy 6212 Assessments-Academic Content Standards; Policy 6213 Reading Instruction and Improvement; Policy 6410 Title I Parental and Family Engagement; Policy 8231 Coffee Act Policy.
Action(s):
Moved to approve the following policies on second reading: Policy 3131 Procurement Plan - School Food Authorities; Policy 3570 ESSA; Policy 4003 Anti-discrimination, Anti-harassment, and Anti-retaliation; Policy 5101 Student Discipline; Policy 5401 Anti-discrimination, Anti-harassment, and Anti-retaliation; Policy 5402 Child Abuse and Neglect; Policy 5406 Search and Seizures; Homeless Policy 5418 HEP Form; Policy 6212 Assessments-Academic Content Standards; Policy 6213 Reading Instruction and Improvement; Policy 6410 Title I Parental and Family Engagement; Policy 8231 Coffee Act Policy Passed with a motion by Shanon Willmott and a second by Jessica Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  All of the modifications to policy were a result of updated laws or state/federal requirements and recommended by our lawyers.
8.2. Discuss, Consider and Take Necessary Action to adopt Policy 1102 Recording of Others on second reading.
Action(s):
Motion to adopt Policy 1102 Recording of others on second reading Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
8.3. Discuss and Consider date and format for board workshop to continue Facility Planning
Discussion:  The board discussed potential dates for a facility planning workshop.  They settled on Wednesday, Sept. 26.  They charged Lynn to reach out to Dr. Larry Dlugosh to provide facilitation for this meeting.  
9. NEW BUSINESS
9.1. Discuss, Consider and Take Necessary Action to approve the rate for substitute teachers for the 2018-19 school year.
Rationale:  Recommendation is for the rates to stay the same as they are this year which is $140 per day or $155 per day for long term substitute. 
Action(s):
Motion to approve the substitute teacher rate for the 2018-19 school year to be $140 daily rate and $155 for long term substitute rate Passed with a motion by John Neary and a second by Jessica Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.2. Discuss, Consider and Take Necessary Action to approve adult breakfast and lunch prices for the 2018-2019 school year.
Rationale:  The recommendation for adult lunches will be to follow the minimum charge required by the state which is $3.65 for adult lunches and $2.20 for adult breakfasts.  
Action(s):
Motion to set the adult lunch price at $3.65 and the adult breakfast price at $2.20 for the 2018-2019 school year Passed with a motion by Jessica Scheer and a second by Shanon Willmott.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Rates being recommended are the state recommended rates for adults. 
9.3. Discuss, Consider and Take Action to purchase an 11 passenger 2017 GMC savana 4 door van from Sid Dillon Chevrolet-Fremont.
Action(s):
Motion to purchase an 11 passenger 2017 GMC Savana 4 door van from Sid Dillon Chevrolet-Fremont in the amount of $31,799 Passed with a motion by Matt O'Daniel and a second by Jessica Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.4. Discuss, Consider and take Necessary Action to accept a bid from Fremont Builders Supply for replacement overhead doors for the bus barn.
Action(s):
Motion to accept the bid from Fremont Builders Supply for replacement doors for the bus barn in the amount of $10,772.20 Passed with a motion by John Neary and a second by Bruce Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.5. Discuss, Consider and Take Necessary Action to accept a bid from Americom for an Avigilon Video Surveillance System at the bus barn.
Action(s):
Motion to accept the bid from Americom for an Avigilon Video Surveillance System in the amount of $5,188 Passed with a motion by Jessica Scheer and a second by Matt O'Daniel.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Security for the bus barn was a priority from B&G committee.  Board discussed purchase of an outdoor security system for the bus barn consisting of four cameras. Will have capability to be monitored from the school.
9.6. Discuss and Consider other improvements to bus barn including paint, signage and gas storage.
Discussion:  Board discussed updates and improvements to newly purchased bus barn.  
9.7. Discuss, Consider and Take Necessary Action to approve the purchase of a John Deere XUV825M and 6' V Blade.
Rationale:  We obtained two quotes and the quote from Plains Equipment Group for $22,335 is being recommended based on lower cost and efficiencies achieved by having other John Deere equipment. 
Action(s):
Motion to approve the purchase of a John Deere XUV825M and 6' V Blade in the amount of $22,335 from Plains Equipment Group. Failed with a motion by Matt O'Daniel and a second by Jessica Scheer.
  • John Neary: Nay
  • Matt O'Daniel: Yea
  • Bruce Scheer: Nay
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Nay
No Action(s) have been added to this Agenda Item.
Discussion:  Board discussed purchase of John Deere ATV type vehicle to be used to clear sidewalk. Motion failed. Board requested additional information.
10. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Jessica Scheer and a second by Matt O'Daniel.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.1. Minutes of the Previous Board Meeting(s): July 9, 2018 Regular Board Meeting Minutes
10.2. Monthly Financial Reports
10.3. Claims (Check Register)
10.4. Special Fund Transfers
Rationale: 
Depreciation Fund                 Omaha Stage (Stage Curtains)          $19,379.76
                                               McKinnis Roofing                                   $128,352
Employee Benefit Fund        BC/BS Health Ins. Admin. (July /Aug.) $17,627.16                                                               
10.5. Hot Lunch Report
10.6. Activity Report
10.7. Hire Lexi Meier, Kayla Cushman and Sue Wolfe as special education paraeducators.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  There being no further business meeting was adjourned at 9:21 PM
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