August 10, 2020 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Board President Matt O'Daniel called the meeting to order at 7:01p.m.
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1.2. Roll Call
Discussion:
Board members present were Matt O'Daniel, Shanon Willmott, Janet Warner, Bruce Scheer, Jason Arp and Jessica Scheer. Also present were Superintendent Dr. Dawn Lewis, Elementary Principal Jacqueline Morgan, and recording secretary Jenny Hansen. High School Principal Aaron Pfingston and Athletic Direct James Shada were at new student/athletic meetings.
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
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2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.
Discussion:
Jeremy Hansen as concerned parent and spouse of staff member. He shared that he wants school back to normal as quickly as possible just like everybody else. Masks should be required for all staff, students, and visitors in the building. Three Rivers can not require you to wear a mask but they strongly recommend that you require masks because you are the governing body who can do this. In conversations with them, he asked what happens if somebody tests positive in his child's class. If that student is wearing a mask then they will quarantine and the rest of the class will self monitor. If that student isn't wearing a mask, the the entire class may be required by Three Rivers to quarantine for the 14 days. He wants his kids in school. He wants them to be able to play with their friends. Walking down the halls, you can see that desks are not 6 feet apart.
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3. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of the Previous Board Meeting(s)
Discussion:
Dr Lewis reported that we are moving money from General Fund to Depreciation.
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3.2. Monthly Financial Reports
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4. CURRICULUM/INSTRUCTION REPORTS
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4.1. Discuss Curriculum Report Cycle for 2020-2021
Discussion:
There are no curriculum reports tonight because it is August. Dr Lewis and the board reviewed the curriculum reporting schedule and approved it with no changes.
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5. PRINCIPALS’ REPORTS
Discussion:
Mrs Morgan reported that the last couple weeks we have worked hard to reduce class sizes. We will have MAP testing at the start of the year but we will wait for FAST assessment for a later date.
Mr Pfingston arrived after the start of the meeting (7:11). He feels we will hit our requirement for the Committee on American Civics. New Science curriculum started this year. FCS will be our curriculum adoption for this year. |
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6. SUPERINTENDENT’S REPORT
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6.1. CM@R process, progress and updates
Discussion:
We are still advertising for a construction manager. Three companies participated in a walk-through. A committee will visit before August 30 to review all packets and schedule interviews for the top ones. Then they will formally approve one manager. Stumps have been removed on the East side and concrete has been patched in. Trees will be planted on the other side. This added three parking spaces.
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6.2. NASB Update
Discussion:
The NASB update can be viewed at https://vimeo.com/442484701. There is a facilities and construction workshop on Sept 24.
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6.3. NRCSA Update
Discussion:
The NRCSA update is attached.
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7. COMMITTEE AND REPRESENTATIVE REPORTS
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7.1. Finance Committee
Discussion:
The Finance Committe met on July 21st. They feel we have a good handle on budget for next year. The budget will be flat or a slight decrease possibly depending on land valuation. There will be a budget presentation prior to the Sept board meeting. Valuations are due on August 20 so we will schedule another meeting around August 22nd.
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8. UNFINISHED BUSINESS
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8.1. Further Updates Regarding ReIntroduction Plan/Return to School
Discussion:
Dr Lewis asked the board if our plan is still supported by the board and she mentioned that some changes have been made. No language has been changed because Three Rivers hasn't changed their language. There will be three sections of each elementary class except first grade and fifth/sixth will have an additional combined class to have seven sections between the two grades.
Aaron Pfinston added that when we aren't able to have a socially distanced environment, we are asking kids to put on a mask as an administrative request. If students don't comply, then per our handbook there are consequences. Dr Lewis added for Mr Shada that the NSAA is giving us guidance for activities and music. Athletes who are not participating will be wearing masks. After much discussion by the board, Matt O'Daniel complimented administration on the plan they have pulled together. They have had tremendous amount of time to come up with plan that is safe for our kids and staff. He feels that a vast majority of parents are talking to their kids about how to behave when they get to school. Ask kids to be respectful. Recommended or required is irrelevant. Aaron Pfingston stated that parents should be talking to your kids about what is happening at school. If this is/isn't happening, they want feedback on that. |
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8.2. Discuss, Consider and Take Necessary Action on Vehicle Purchase
Discussion:
The board discussed and decided to move forward with the minivan approved last month. Matt O'Daniel may be able to get the district good deals on vehicles through his company and his company nor any persons through there would profit if he does this. This will be considered for our next vehicle purchase.
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9. NEW BUSINESS
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9.1. Discuss, Consider and Take Necessary Action to Purchase 180 iPads for PK-2
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr Lewis informed the board that we are in need of 180 iPads for kinder-2nd grade. These are needed because the laptops we currently have don't have capacity to house canvas and iPads are more user friendly for kids at that age. This will cost a total of $52,920 but part of this will be paid through the CARES Act leaving about $9,000 to come from our general fund.
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9.2. Discuss, Consider, and Approve Topographic Survey Proposal
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Per Cody:
"my suggestion is that you only get the Area #1 part of your site surveyed (just where we are doing the new addition work). It’s more in line with what we had planned on and budgeting for. But that’s up to you guys really. And then also I think the 20 days to complete would still fit into the schedule just fine, so our team is suggesting going with the Ehrhart Griffin team. But again, up to you guys. Both of these companies do quality work, so one isn’t necessarily better than another one. Below is the quick review of the costs again: Ehrhart Griffin (EGA) Area #1: $5,500 and 20 days to complete Area #2: $15,500 and 35 days to complete E&A Consulting Engineers (EACG) Area #1: $6,300 and 15 days to complete Area #2: $17,650 and 20 days to complete |
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9.3. Discuss, Consider, and Approve Purchase of Choir Robes
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The choir robes need replaced. $4500 will be paid directly to the vendor by Music Boosters. The remaining amount will be paid for out of general funds from 2019-2020 budget year. This will only be over $5000 due to shipping and handling.
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9.4. Discuss, consider and take action on Addendum to Negotiated Contract for 2020-2021 Year for COVID-19
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The addendum passed in March. We are only changing one word - Staff "desired" to staff "qualified" and we updated the year and date.
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9.5. Discuss and Consider Policy Updates from Perry Law firm on Second Reading:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Updates to polices including such matters as gender, etc.
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9.6. Discuss and Consider Superintendent Evaluation Instrument
Discussion:
Dr Lewis shared some examples from neighboring districts. The board will review these in their own time. They will also review the NASB tool.
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10. EXECUTIVE SESSION
Rationale:
The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public. |
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11. ACTION ON EXECUTIVE SESSION ITEMS
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12. ADJOURNMENT
Discussion:
Matt O'Daniel adjourned the Board Meeting at 8:29 p.m.
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