Public Meeting Minutes: November 12, 2018 at 7:00 PM - Board of Education Regular Meeting

Download

View Options:

Show Everything
Hide Everything

November 12, 2018 at 7:00 PM - Board of Education Regular Meeting Minutes

November 12, 2018 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

 

1.1. Call Meeting to Order
Discussion:  The meeting was called to order at 7:01 p.m.
1.2. Roll Call
Discussion:  Also present were Superintendent Lynn Johnson, High School Principal Aaron Pfingsten, High School AD/Assistant Principal James Shada, Elementary Principal Jacqueline Morgan, recording secretary Jenny Hansen.
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Jessica Scheer and a second by Bruce Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale: 

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion:  Kathy Rhea spoke on her concerns that it is time to make a decision on the wrestling room and to tell the parents so that they can decide whether to opt their children elsewhere.  She also expressed concern that the board should not have the same views.  Divergent views creates better outcomes.  She feels everybody here has to agree.  She is concerned with who is representing us if everybody is thinking and doing the same.
 
3. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:  Lynn Johnson briefly discussed the updates made this quarter and asked for any additional updates.  The document tracks the district goals on a quarterly basis.
4. PRINCIPALS’ REPORTS
4.1. Mr. Pfingsten's Report
Discussion:  Aaron Pfingston highlighted his written report. 
4.2. Mrs. Morgan's Report
Discussion:  Jacque Morgan highlighted her written report.  
4.3. Mr. Shada's Report
Discussion:  James Shada highlighted his written report.
5. SUPERINTENDENT’S REPORT
Discussion: 
 
5.1. ESU#3 Annual Report
Discussion:  Mrs. Johnson shared that our District annual report is pushed back as it contains information from the state that is embargoed until December 21st.
5.2. Enrollment Figures: PS-6 374; 7-12 332 Total 706
Discussion:  Mrs. Johnson reported that the format of the reports shared for enrollment will have a slightly different look this month.  All board members agreed to keep using this new formatting.
 
5.3. Staffing Update
Rationale:  Noncertified
Hires:  Julie Fritz as elementary paraprofessional
Resignations:  Faye Arthur as elementary paraprofessional
Discussion:  Mrs. Johnson reported that we have had one hire and one resignation in the non-certified area in October.  Julie Fritz was hired as an elementary paraprofessional and Faye Arthur resigned as an elementary paraprofessional.  
6. COMMITTEE AND REPRESENTATIVE REPORTS
6.1. Americanism/Education Evaluation
6.2. Buildings and Grounds Committee
Discussion:  Bruce Scheer reviewed the written report.
6.3. Finance Committee
Discussion:  Matt O'Daniel reviewed the written report. 
6.4. Negotiations Committee
Discussion:  Matt O'Daniel reviewed the written report.
 
6.5. NASB Legislative Representative
6.6. Professional Development Sharing
Discussion:  The board discussed attendance at the state conference. 
6.6.1. NASB Monthly Highlight
7. UNFINISHED BUSINESS
7.1. Discuss, Consider and Take Necessary Action to purchase a scoreboard for the baseball field.
Rationale:  Scoreboard:  $10,956.75
Ad Panels:    $2,000
Install:          $5,216.86
TOTAL         $18,173.61 
Advertiser Contribution ($10,000)

 
Action(s):
Motion to approve the purchase of a new score board for the baseball field in the amount of $18,173.61 as presented Passed with a motion by John Neary and a second by Bruce Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The board expressed their appreciation to Two Rivers Bank and McKinnis roofing for their generous donations. 
7.2. Discuss, Consider and Take Necessary Action to lease offices at the bus barn to Washington County Board of Supervisors.
Action(s):
Motion to approve the lease agreement which leases office space at the bus barn to Washington County Board of Supervisors as presented Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  After some discussion the board agreed that this is a positive situation for the school district, the community and Washington County. 
8. NEW BUSINESS
8.1. Discuss, Consider and Take Necessary Action to approve the resignation of Superintendent Johnson.
Action(s):
Motion to accept the resignation of Superintendent Johnson at end of contract terms Passed with a motion by Jessica Scheer and a second by John Neary.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Johnson shared words of thanks to the community and board members expressed their gratitude for her service.  Mrs. Johnson has collectively spent 31 years with APS and has a total of 36 professional years in education.   
8.2. Discuss, Consider and Take Necessary Action in determining the process and/or search firms to be used in hiring a new superintendent.
Action(s):
Motion to enter into an agreement with McPherson and Jacobson search firm for the purpose of hiring a superintendent Passed with a motion by Matt O'Daniel and a second by Jessica Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The board reviewed proposals from three search firms and after much discussion decided to enter a contract with McPherson Jacobsen based upon the breadth of their experience, the fact that they are a neutral entity and past positive experience with the firm. 
8.3. Discuss, Consider and Take Necessary Action to enact a resolution that recognizes the lease purchase of computers.
Rationale:  Mr. Sanders discussed this new lease purchase as a part of our normal purchasing cycle.  The company that we are leasing from requires this resolution and formal paperwork.  This is for the lease of 60 HP notebooks for staff.  
Action(s):
Motion to approve a resolution authorizing the execution and delivery of a master governmental lease with Lease Finance Group to lease computers Passed with a motion by Jessica Scheer and a second by Bruce Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
8.4. Discuss, Consider and Take Necessary Action to enter into an MOU with the Washington County Public Safety Communications Agency to undertake the discounted purchase of radio devices for the district.
Action(s):
Motion to approve entering into the memorandum of understanding with Washington County Public Safety Communications Agency to purchase radio devices at a cost savings to the district Passed with a motion by Bruce Scheer and a second by Matt O'Daniel.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The board expressed intention to continue use of radio communications and this purchasing mechanism affords us the best price to make necessary and required equipment upgrades. 
8.5. Discuss, Consider and Take Necessary Action to approve the purchase of radio subscriber devices through the Washington County Public Safety Communications Agency.
Action(s):
Motion to approve the purchase of 14 APX1500 Mobiles, 1 APS4500 Control Station, 2 APX 900 portable radios for $44,495.81 and flash upgrades to two radios for $924.18. Passed with a motion by Jessica Scheer and a second by John Neary.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
8.6. Discuss, Consider and Review Policy 5417 School Wellness.
Rationale:  As required by state law the district reviews the School Wellness Policy at least annually.  
Discussion:  Mrs. Johnson shared that as per law, this policy must be reviewed. Matt O'Daniel asked for patron comments and board comments. No comments were received.  
8.7. Discuss, Consider and Review Policies 4013-4141.
Discussion:  During this discussion, all mentioned policies were reviewed by board members.  Mrs. Johnson recommended changing Policy 4133 to reflect current practice, board agreed.  She also recommended adopting a policy addressing board members as employees and provided sample policy.  The board agreed to review proposed policy again in December.

 
9. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Jessica Scheer.
  • John Neary: Yea
  • Matt O'Daniel: Yea
  • Bruce Scheer: Yea
  • Jessica Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.1. Minutes of the Previous Board Meeting(s): October 8, 2018 Regular Meeting Minutes
9.2. Monthly Financial Reports
Rationale:  Depreciation Fund               Fremont Builders Supply                      $10, 446.66
Employee Benefit Fund        BC/BS Health Ins. Admin.                   $19,336.52
Discussion:  Mrs. Johnson shared that we changed formats of the financials and the board agreed that it seemed sufficient and easier to read.  
9.3. Approve staffing - hiring of Julie Fritz and resignation of Faye Arthur
10. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

11. ACTION ON EXECUTIVE SESSION ITEMS
12. ADJOURNMENT
Discussion:  Matt O'Daniel adjourned the meeting at 8:07 p.m.
<< Back to the Public Page for Arlington Public Schools